Automatic Report Generation; Report Selection - Inter-Tel AXXESS Manual

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Directory Listing Reports: Directory Listings can be sorted by first name, last name,
or extension/mailbox number (directory number). The listings show the description for
the mailbox or extension ID, the mailbox/extension number, the message notification
station (for mailboxes), and mailbox information. The mailbox information tells
whether the mailbox is marked Private and/or Unlisted. (An X appears in the Mailbox
field to indicate a mailbox that is neither Private nor Unlisted and a blank indicates that
it is an extension ID.)
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Group List Report: The purpose of the Group List report is to provide the System
Administrator with a printed copy of the system's group lists. The report identifies the
group list number, the description for the list, and the mailboxes included in the group
list.
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Fax Delivery Reports: The Fax Delivery Report includes information for up to 200 fax
delivery attempts. Each entry contains the date and time of the delivery attempt, the
date and time the fax was requested, the delivery status (Successful, Busy, Call Failed,
or Transmission Error), the fax telephone number, and the list of requested documents.
The Fax Delivery Report displays an asterisk (*) immediately to the left of the delivery
status in the Fax Delivery Report for an entry representing a fax delivery that failed and
was removed from the delivery queue. Fax deliveries can fail for many reasons, but the
most common problem is that the fax number entered was not a fax machine, but was a
company's main number or answering service. The System Administrator should
review the Fax Delivery Report on a regular basis to check for delivery failures.
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Fax Document Usage Reports: This report lists all documents in the fax library by
document number. Each entry shows the document number, description, how many
times it was delivered to callers, the last request date, and the last revision date and
time. (If the document has not been revised, it shows the import date and time.)
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Directory Sort Order: (Available only if Directory Listing Reports are selected.) The
Directory Sort Order drop down list boxes allow you to select First Name, Last Name,
or Directory Number sorting order. Select the drop-down list box and scroll the high-
light bar to the desired option. Then press
change.
A. AUTOMATIC REPORT GENERATION
10.3 Automatic Report Generation programming contains controls for establishing the day
and time the system should automatically print reports, enabling automatic report printouts,
clearing the system's statistics, and a list of the reports to print along with the option to sort the
Directory Listing report.

Report Selection

10.4 Double-click on
report type, select the check box to place a check mark in it. Then press
another field to save the change. To disable the report, select it again to remove the check
mark.

Automatic Report Generation

® ®
INTER-TEL AXXESS
ENTER
to view the list of available report types. To enable a
Report Selection
Programming
MANUAL VERSION 11.0 – May 2008
or click on another field to save the
ENTER
6
or click on
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