Recording A Message - Ricoh fax4700l Operator's Manual

STORING THE FAX ON DEMAND RECORDED MESSAGES
When a caller requests a Fax on Demand document, the machine can be
programmed to play back appropriate messages. This section describes how to
record these messages.
7 types of message may be stored.
Each message may last up to 30 seconds.
The table below outlines the messages you may record.
You need a microphone to record messages.
The microphone jack is located at the rear of the machine under the telephone
line jack. Make sure it has been connected before you start.
Note: So that unwanted background noise is not recorded, the microphone
provided for this feature is unidirectional --- it is sensitive to sound from one
direction. Therefore, when you record a message, hold the microphone about 2
inches from your mouth and speak directly into it.
You can choose to restrict access to the boxes by using a password - turn the
password on using function 63 (user parameter settings, page 223). Program
the password using function 61 (Remote ID, page 57).
Under rare circumstances, FOD (Fax on Demand) playback may cut off.
If this happens, re-record the messages in a different voice.
Message Content
number
1 Greeting message
Password input
2
guidance
Box number input
guidance 1
3
Box number input
4
guidance 2
5 Transmission guidance
6 Re-enter guidance
7 Redial guidance

Recording a Message

1. Press Function 6 and 0.
2. Press 2 2 2 2 7 and 5.
Example of the message to store
This is the XYZ fax information service.
Please enter the password followed by a #.
"Press # twice to get box one, or enter the box number
you need followed by a #"
NOTE: Message 2 is skipped when the password is
turned off.
"If you require another box, enter a box number followed
by a #. To finish press # twice"
"Please press the Start key to begin transmission"
Please enter again.
Please dial again.
SYSTEM SET
FOD VOICE
1.VOICE RECORD
APPENDIX A
_
NO TO CANCEL
SELECT _ NO TO CANCEL
2.VOICE CONFIRM
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