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Receiving and sending SecureMail
Note: The SecureMail feature described here works only with other Pitney
Bowes fax machines such as the 4100 and 4200. However, your
machine also has a feature called F-Code which allows it to perform
SecureMail communications with not only other Pitney Bowes faxes
but also other makers' faxes. See "F-Code communication" (pages
179-195) for more information.
Perhaps you don't want to protect all receptions, but, just certain faxes and
at any time (without having to set it, as it's necessary with security
reception; see pages 152-154). Or, for that matter, you may wish to send
secure documents to someone else and not worry about whether an
unauthorized person near that person's fax might happen to see the
documents.
That's why your fax machine has Pitney Bowes' time-tested SecureMail
feature. SecureMail uses some of your fax's memory as paperless "electronic
mailboxes." You machine can use up to 10 of these mailboxes.
Note: Please don't confuse SecureMail's 10 electronic mailboxes with your
machine's five electronic batch boxes (see pages 123-127). While both
use electronic memory, they are not the same.
Also, you can send SecureMail to any of certain Pitney Bowes fax machines.
Your Pitney Bowes representative can give you further information.
Receiving SecureMail
Creating, modifying or clearing a SecureMail mailbox
To receive SecureMail, you must have SecureMail mailboxes set up on your
fax machine. You may wish also to modify existing SecureMail mailboxes
(but, to do so, you must know each mailbox's ID code; see step 4).
To create, modify or clear a SecureMail mailbox:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, E, 1, ENTER. The display shows:
Set SecureMail Box
S Mail No.
3. Use the numeric keypad to enter the number, 0-9, of the mailbox you
wish to create. Here, we've entered 5:
Set SecureMail Box
S Mail No.
_
5_
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