Keeping Things Secure; The Key To It All: The Passcode - Pitney Bowes 4100 Operator's Manual

Keeping things secure

Your machine has a number of features to enhance the security of your
fax communications. These security features can help you let your private
fax documents stay private, avoid unwanted outside communication and
even protect against unauthorized use of your machine — as well as
control unauthorized use.
Note: The features mentioned in "Keeping things secure" work only
between Pitney Bowes machines. For secure communications that
are possible between your machine and other makers' machines,
see "F-Code communications," pages 179-195.

The key to it all: the passcode

Your machine has a protection passcode system which, as you'll see, is
central to the machine's security capabilities. Normally, this four-digit
passcode is set to 0000 (four zeros). This turns off passcode operation. But, if
you set the passcode to anything besides 0000, this passcode provides access
to numerous other security capabilities we'll describe in succeeding pages.
To set your machine's passcode:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Decide upon, and then write down the four-digit passcode (0000-9999)
you want to use and put it in a safe place.
Important: Do not use 0000. This turns off passcode protection.
3. Press PROGRAM, J, 1, 7, ENTER. The display will show:
Protect Passcode
Old Passcode:
4. If you are creating the passcode, use the numeric keypad to enter
0000. If you are modifying an existing passcode, enter the existing
passcode.
5. Press ENTER.
6. Enter the desired four-digit passcode. Here, we've entered 6296:
Protect Passcode
New Passcode:
7. Press ENTER to save the passcode.
Note: Any time you want to turn off the passcode, change the passcode
back to 0000 by repeating steps 1-7 and entering 0000 in step 6.
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