Conference Management; Viewing Scheduled Conferences; Scheduling A Conference - Polycom RealPresence 1800 Administration Manual

Conference Management

If your environment has a standalone RealPresence Collaboration Server, you can use it to schedule and
start conferences.
IMPORTANT:
If your environment includes a Polycom
Scheduler feature, or another scheduling application such as Microsoft Outlook or the Polycom
Conferencing Add-in for Microsoft Outlook, Polycom recommends that you create and schedule
conferences using one of these standard scheduling applications and not the MCU.
This section on conference management discusses how to schedule and start conferences and what
operations are available to perform on active conferences.

Viewing Scheduled Conferences

Each RealPresence Collaboration Server maintains its own calendar of scheduled conferences in the
Reservation Calendar.
To view scheduled conferences in the Reservation Calendar:
» In RMX Manager, go to RMX Management > Rarely Used > Reservations.

Scheduling a Conference

On the RealPresence Collaboration Server, you schedule a conference by making a reservation. The
reservation reserves the required resources for the number of participants at the time and duration you
specify. Resources are reserved for participants at the highest video resolution supported by the line rate
specified in the conference profile associated with the reservation and up to the maximum system video
resolution specified for the system.
To schedule a conference:
1 In RMX Manager, go to RMX Management > Rarely Used > Reservations.
2 In the Reservation Calendar, select the date and time for the future conference. Drag the cursor
across the calendar to extend the duration of the conference.
3 Right-click and select New Reservation.
4 Select and edit the conference parameters you wish to define.
Polycom, Inc.
® RealPresence ® Resource Manager, which has a Web
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