Starting An Ad Hoc Conference - Polycom RealPresence 1800 Administration Manual

Dial-out and dial-in participants are two separate participants even if they have the same IP
address/number; therefore, if a dial-out participant is added to the conference, but that participant
dials in before the MCU dials out to him, the MCU creates a second participant in the Participants
list and still attempts to dial out to the participant. If the dial-out participant was designated as the
conference lecturer, the MCU cannot replace that participant with the dial-in participant that is
connected to the conference.
8 To override the layout identified in the selected conference profile, click Media Sources and enable
Override layout from profile.
9 To add optional conference information, click Information and enter the required text into the Info1,
Info2, Info3, or Billing Info text boxes.
10 Click OK to schedule the conference.
Unless otherwise specified, the system automatically assigns the conference an ID when the
conference starts.
11 Communicate the conference ID to conference dial-in participants.

Starting an Ad Hoc Conference

Ad hoc conferences are those created and started immediately.
To create and start an ad hoc conference:
1 In the Conferences section of RMX Manager, click New Conference ( ).
2 Select and edit the conference parameters you wish to define. For more information about the
conferencing parameters, see
3 Click Participants and add participants from the Address Book or click New and enter the required
information for new participants.
4 If required, chose a participant as a lecturer and as needed enable Dial Out Manually, so the MCU
can dial out to the lecturer.
Dial-out and dial-in participants are two separate participants even if they have the same IP
address/number; therefore, if a dial-out participant is added to the conference, but that participant
dials in before the MCU dials out to him, the MCU creates a second participant in the Participants
list and still attempts to dial out to the participant. If the dial-out participant was designated as the
conference lecturer, the MCU cannot replace that participant with the dial-in participant that is
connected to the conference.
5 To override the layout identified in the selected conference profile, click Media Sources and enable
Override layout from profile.
6 To add optional conference information, click Information and enter the required text into the Info1,
Info2, Info3, or Billing Info text boxes.
7 Click OK to start the conference.
Unless otherwise specified, the system automatically assigns the conference an ID when the
conference starts.
8 Communicate the conference ID to conference dial-in participants.
Polycom, Inc.
General Conference Parameters
Conference Management
.
49