Exporting Activity; Why Export Activity; Avoiding Exporting The Same Information Twice - Schlage PIB300 User Manual

Exporting Activity

Why Export
Activity
Avoiding
Exporting the
Same Information
Twice
If you want to create custom activity reports using some external report tool,
Export Activity on the File menu sends all of your current activity to an Access
database file called expactvt.mdb. While the main HandNet database files are
password protected for security reasons, this file is not, so you can open it (if
you have Microsoft Access) and use any information in it. If you are only going
to generate reports with Activity Reports on the File menu, you do not need this
option; using it would only create a file that you do not need.
This option only exports current activity, not activity that you have archived, so if
you plan to use this option you probably should check the Export Transactions
box on the Archive tab in System Settings; see page 27. This causes activity to be
automatically exported whenever you archive activity.
You only have access to this option if you have purchased the upgrade to full
feature set of Version 2.0.
When you choose Export Activity, HandNet pops up a box that tells you how
many activity records are going to be exported. Click OK to continue.
If you export activity and then export activity again without having
archived the activity you exported last time, you will end up with duplicate
records in that export file. That is, you will find the same activities listed
more than once.
To avoid duplicate activity in the export file you can do one of two things:
• You can export activity and then immediately archive ALL activity. That way,
the next time you export activity, the activity that was exported last time will
not be in the current activity file, so it will not be exported again.
• If you do not want to archive activity after exporting (you might want to keep
more activity in the current activity file so that you could see it in custom
activity views or create reports that included a longer range of activity),
delete or rename the last activity export file (expactvt.mdb) before exporting
again. If you delete or rename this file, HandNet creates a new expactvt.
mdb file when you export, and this new file will only contain the information
from this export and not what you exported last time.
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HandNet for Windows
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