Archiving Past Activity; What Archiving Is; Effect Of Archiving On Reports; Making The Archive - Schlage PIB300 User Manual

Archiving Past Activity

What Archiving Is

Effect of
Archiving on
Reports
Making the
Archive
Archiving is moving past activity from the Current Activity file to a separate file.
This keeps the Activity file smaller (and faster) while still keeping the information
available for reports if needed. You can set HandNet to remind you to make
archives using the Archives tab in the System Settings; see page 26.
To generate an activity report on activity that is archived, you must indicate that
you want to generate the report based on an activity archive (and then pick the
appropriate archive).
When you archive, HandNet removes activity from the current activity file and
stores it in a different file. When you generate an activity report, you can use the
current activity file OR one of your archive files, but you cannot include activity
from more than one file in a single report. This means, for example, that if you
make an archive once a month, you cannot generate a single report that looks
at the previous year's activity; you would have to generate twelve reports, one
for each monthly archive file. If you want an entire year's information in a single
report, do not archive until the year is done, so all activity for the year will be in a
single file.
To make an archive of past activity, click the File menu and then click Archive.
You see a screen like this:
Available activity: This shows the date of the earliest activity in the activity file
and the date of the most recent activity (usually today's date). One the
right you will see the total number of events or activities currently in the
file.
Selected for archival: This lets you choose the date range to include in the
archive. The From date is initially set to the date of the earliest activity
in the file; you do not normally want to change this date. The To date
is initially set to today's date; you might sometimes want to make this
earlier to keep more activity in the file. For example, suppose you make
an archive on the fifth of each month for the previous month. You could
change the To date to the last day of the previous month so that activity
from the beginning of the current month would not be archived yet.
Even if you leave the To date set to the current date, HandNet may not
actually go up to that date: on the Archives tab in the System Settings
there is an entry Do not archive the latest ___ events. The archive
process keeps at least that many events in the current activity file, even
if some of those events are before the date you enter here.
Estimated size of archive file: This is the approximate size that the archive file
will be.
HandNet for Windows
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