Polycom RMX 1500 Administrator's Manual page 359

The meeting organizer can add a meeting agenda or personal text to the
invitation before it is sent. The meeting organizer can update or cancel the
video enabled meeting in the same manner as for any other meeting.
When the meeting organizer sends the meeting invitation a meeting
record is saved in the Microsoft Exchange Server, the RMX, DMA, RSS and
calendaring-enabled endpoints.
RMXs, DMA and calendaring-enabled endpoints poll the Microsoft
Exchange Server to retrieve new meeting records and updates to existing
meeting records.
Table 10-4 summarizes the RMX's usage of Microsoft Outlook data fields
included in the meeting invitation.
Table 10-4 Microsoft Outlook Field Usage
Microsoft
Outlook Field
Subject
Start/End Time
Record
Video Access
Number
Polycom RMX 1500/2000/4000 Administrator's Guide
Usage by the RMX / DMA
Conference / Meeting
Room
Display Name of Conference
/ Meeting Room.
Used to calculate the Conference's Duration.
Enable Recording in the
Conference or Meeting
Room Profile.
Comprised of: <MCU Prefix
in Gatekeeper>
<Conference Numeric
ID>.
Note: It is important that
MCU Prefix in Gatekeeper
field in the RMX's IP Network
Service - Gatekeeper tab and
the Dial-in prefix field in the
Polycom Conferencing Add-
in for Microsoft Outlook -
Video Network tab contain
the same prefix information.
Gathering Slide
Meeting Name.
Display Recording option.
Displayed as the IP dial
in number in the Access
Number section of the
Gathering Slide.
10-13