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Xerox DocuColor 250 Online Help Manual

Xerox docucolor 250: reference guide
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Xerox Document Services Platform
Online Help

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  Summary of Contents for Xerox DocuColor 250

  • Page 1 Xerox Document Services Platform Online Help...
  • Page 3 P r od u c t Na me Bo o k N am e This is the DocuSP Help Library. The DocuSP Help Library contains information on how to use the DocuSP graphical user interface (GUI) features and functions for setting up and printing jobs, setting up the printer, controlling system-level preferences, and managing fonts, security, accounting, and many other activities.
  • Page 4 P r o du c t N am e B o ok N am e...
  • Page 5 The DocuSP Print Services software provides a graphical user interface (GUI) to the printer management, job management, and system administration functions of your Xerox printing system. In addition, depending upon which DocuSP printer you have purchased, the DocuSP GUI enables you to manage queues, adjust color image quality, and control scan and copy functions.
  • Page 6 Menus Job Manager Queue Manager – Double-click the item. – Right-click the item and choose [Properties...]. – Select the item and click the [Properties...] icon from the toolbar menu. • To view more than one manager window at a time, open the first window by selecting the icon, then right-click the icon of the additional window you wish to view.
  • Page 7 Printer Manager Color Manager System Management and Configuration P r od u c t Na me Bo o k N am e properties of a queue and to change the job accept and release status of a queue. Queue Manager is accessed by selecting the Queue Manager icon located on the left side of the DocuSP GUI.
  • Page 8: Printer Configuration

    Printer Configuration Administration Printer Message Field Button Guide DocuSP GUI. You can access information for the System and Setup menus through the following links: The System Menu, The Setup Menu Printer Configuration functions are accessed using the DocuSP Printer menu. Printer configuration includes information on powering the printer on and off, setting the Power Saver mode, and the selections made through Printer Switches.
  • Page 9 Disk Usage Indicator P r od u c t Na me Bo o k N am e The Disk Usage Indicator icon allows operators and system administrators to monitor any of the DocuSP System Disk Partitions: Root, System Data and User Data. The icon, which is located at the top right corner of the GUI, shows three states of disk usage: Normal, Warning and Error.
  • Page 10 4. To continue, select [Yes]. The DocuSP controller enables you access and control the features and functions for your Xerox printing system using the keyboard. You can navigate the system, activate fields within various GUI screens, and select printing properties.
  • Page 11 Common Keyboard Shortcuts Keyboard Selection Navigates to the next available component. Shift-Tab Navigates to the previous available component. Control-Tab Navigates to the next available component even if the component accepts the tab command. An example would be escaping from a table once a table element becomes available.
  • Page 12 Compon Keyboard ent Type Selection Mode Control-D Puts focus on the first mode indicator, from which you can display the tool- Indicator tip. This can include one or more of the following modes: MICR, Secure, Job Fault, Diagnostic, Remote Workflow, and Logging. Status Control-P Pauses the printer on production printer systems.
  • Page 13 Compon Keyboard ent Type Selection Tables Shift-Return/ Move focus one cell up, row selection follows focus. At the top of a table, Shift-Enter focus wraps to the bottom of a column. If more than one cell is selected, the focus moves to each selected column in turn and then repeat. Up/Down Deselects the current selection and moves the focus up/down one cell, re- Arrow...
  • Page 14 Compon Keyboard ent Type Selection Tables Shift-Up Extend selection up/down one row in the table. Arrow/ Shift-Down Arrow Shift-Page Extend selection up/down one "table page" at a time. When the vertical Up/ Shift- scrollbar is not visible, it moves the focus and row selection to the last/first Page Down row in the table.
  • Page 15 Compon Keyboard ent Type Selection Lists Up/Down Deselects the current selection and moves the focus up/down one element Arrow re-establishing selection on the focused list element. Page Up/ Deselects the current selection. When the vertical scrollbar is not visible, it Page Down moves the focus and element selection to the last/first element in the list.
  • Page 16 Compon Keyboard ent Type Selection Directory Up/Down Moves focus and selection up/down one row in the directory tree. Tree Arrow Left/Right Moves focus left/right one column in the directory tree. If a closed folder is Arrow selected the right arrow opens the folder when it is not empty. If the folder is open and selected, the left arrow closes the folder.
  • Page 17 Alt + Letter *Pause Processing Ctrl-Shift-P is an accelerator combination, which does not require the user to open the System menu. *Resume Processing Ctrl-Shift-R is an accelerator combination, which does not require the user to open the System menu. *Service Diagnostics *Shutdown Ctrl-Shift-S is an accelerator combination, which does not require the user to open the System menu.
  • Page 18 - 14 P r o du c t N am e B o ok N am e...
  • Page 19: Job Management

    Job Manager The Job Manager Window P r od u c t Na me Bo o k N am e Job Management Job management allows you to perform job management tasks including printing, proofing, holding, and forwarding jobs, and changing job properties. The Job Manager enables you to perform a number of different tasks at the job level.
  • Page 20 held, or due to a fault or other error, it is automatically moved to the Inactive Jobs field of the Current tab field. The total number of Inactive Jobs is displayed to the bottom left of the list. Use the scroll bar to view any additional listed inactive jobs.
  • Page 21 The Job Lists P r od u c t Na me Bo o k N am e the toolbar off. – Redisplay: This option refreshes the contents of the job list. – Toolbar: Toolbar icons enable you to access frequently used features.
  • Page 22 Managing the Job list Job Manager menus • Status: Shows the status of the job; for example, Receiving, Ineligible, or Faulted. You can determine the job list display by selecting or deselecting job list titles. If deselected, the item is removed from the job list row.
  • Page 23 Job Properties Window P r od u c t Na me Bo o k N am e NOTE: VIPP and PPML jobs cannot be viewed using this feature; if you attempt to view these job types, an error message displays. •...
  • Page 24 Option conflict gray-out feature adjust properties and expedite printing. For additional information about FABs see DocuSP Feature Access Buttons (FABs). To access job properties you can double-click a job, or select a job and perform one of the following: • Right-click a job and select [Properties...].
  • Page 25 Printing Jobs Printing jobs and managing job properties P r od u c t Na me Bo o k N am e your finishing selection. The Output Location menu is grayed-out until you select a finishing option that is supported by multiple sources.
  • Page 26 Releasing a single job to print Multiple job submission • Saving a job You can release a job for printing from the Current tab, or if the Retain PDL option is enabled you can release jobs from the Completed tab. See Multiple job submission if you want to submit more than one job for printing.
  • Page 27 Changing Job Properties Renaming a job Holding a print job P r od u c t Na me Bo o k N am e You can modify the properties of jobs submitted to the DocuSP controller by opening Job Manager and performing one of the following: •...
  • Page 28 Releasing a held job to print Pause and resume a job Pause and resume a job - 10 NOTE: Consider pausing jobs instead of holding jobs when you need to make an adjustment, such as changing the toner. When a job is held it needs to process again before it can be printed.
  • Page 29 Deleting a job Cancelling a job Previewing a job P r od u c t Na me Bo o k N am e Deleting a job removes the job from the system. To delete a job: 1. Open Job Manager. 2.
  • Page 30 - 12 3. Preview shows the entire job, while Preview Range allows you to select a range of pages to view. Select [Preview] or [Preview Range] by: • Right-clicking a job. • Selecting a job and using the File pull-down menu. •...
  • Page 31 Moving a job Forwarding a job P r od u c t Na me Bo o k N am e current view. • Rotate the job left or right. 6. Click [Close] to exit the Preview dialog window. Moving a job allows you to place the job in another queue. To move a job: 1.
  • Page 32 6. If desired, select [Job Ticket]. The Job Forwarding feature allows you to include or exclude the Xerox Job Ticket when the job is forwarded to another printer. The benefit of this option is to allow control over which job attributes are maintained between the originating printer and the destination printer.
  • Page 33 Setting up a printing system name for job forwarding P r od u c t Na me Bo o k N am e not accumulated and moved. Examples of this type of file are: – FreeFlow jobs (*.rdo) – VIPP jobs –...
  • Page 34 Print Now (interrupting a job to print another job) - 16 NOTE: IP numbers alone are not supported; a printing system name is required. Job Forwarding uses the printer name to look up the IP address of the receiving controller. The names and addresses of the intended receiving controllers must be in the /etc/hosts file of the sending controller when a name service is not running.
  • Page 35 Printing a proof job Saving a job P r od u c t Na me Bo o k N am e • Select the [Print Now] icon from the toolbar. The selected job prints. NOTE: A newly assigned Print Now job will not interrupt an active Print Now job.
  • Page 36 - 18 NOTE: The Layout FAB is not available when accessing saved jobs in the Print Service. The Layout FAB is available once jobs are placed in Job Manager using the [Print] button. To save a job: 1. Open the Job Manager. 2.
  • Page 37 Using a Display Resolution Image Saving a job with a duplicate name P r od u c t Na me Bo o k N am e • Single-page TIFF: Saves each page in the job as an individual TIFF file. •...
  • Page 38 The Settings tab Using the Settings tab to set job properties - 20 is saved automatically as MyJob.ps.001.frf, followed by MyJob.ps.002.frf, etc. No confirmation or warning message is displayed. • Overwrite Job: If enabled in the Default Save Directory, you can choose to overwrite the job, save it with a different name or you may cancel the job.
  • Page 39 P r od u c t Na me Bo o k N am e a. To view and edit job notes click [Job Notes…]. b. View or enter the desired information in the following fields: – Sender Name: The name of the person who sent the job.
  • Page 40 - 22 intervals. • Upon user or system intervention on a specific job. To set the Job Manager refresh interval see: Setting Job Processing options 8. Select the Administrative Pages FAB. For more information see Using job Administrative Pages. 9. Select [OK] or continue setting job properties. Using the Pages/Format FAB Use the Pages/Format FAB to set the page range you wish to print or to change the format of a document:...
  • Page 41 P r od u c t Na me Bo o k N am e 1. Select [Print & Save] or [Save]. The Save location and Save Format fields become active. NOTE: Verify the correct Save Location by either checking with the System Administrator or by viewing the Save Location in Setup menu >...
  • Page 42 - 24 • PDL Specified 4. If desired, select Substitute Images in the OPI field. 5. Select [OK]. ASCII fonts If the job that you are printing is an ASCII job, you must select the font used to print this job before printing can occur. The font name, orientation, and size must be selected.
  • Page 43 Using job Administrative Pages P r od u c t Na me Bo o k N am e 1. If required, enter your User Name and Password. 2. Type the Server Name or Select [Browse] to locate the Server Name and then select [OK]. 3.
  • Page 44 The Stock Tab Using the Stock tab to set job properties - 26 those that pertain to job identification, stock, output and image quality that originate from queue settings and job programming. Any Queue Property override settings take precedence over all other property settings. NOTE: You cannot change Attributes Report selections If the System Administrator has enabled Attributes Report with an Override designation.
  • Page 45 The Output Tab P r od u c t Na me Bo o k N am e 3. Select the Stock tab. A graphical representative icon displays stock characteristics. 4. Select a stock by performing one of the following: • You can select a stock from the Name menu.
  • Page 46 Using the Output tab to set job properties - 28 information. To set job properties using the output tab: 1. Open Job Manager. 2. Double-click a job in the Active or Inactive Jobs list. You can access Completed jobs if Retain PDL Files is enabled. For additional information about Retain PDL Files see Setting the Job Policy.
  • Page 47 P r od u c t Na me Bo o k N am e capabilities of your printer and any attached finishing units. If no finishing unit is available, the default setting is None. To use the Stapling/Finishing FAB: 1. From the Stapling/Finishing pull-down menu select an option. Move the cursor over the paper mimic icons to see a description of each available selection and click the icon you want to use.
  • Page 48 - 30 • 1 - N (Ascending): Printed pages are delivered first to last with the last page on top. • N - 1 (Descending): Printed pages are delivered last to first with the first page on top. 5. Output delivery determines whether the prints are delivered face up or face down.
  • Page 49 Setting Layout Styles P r od u c t Na me Bo o k N am e menu. Select [Unspecified] from the Name menu to set custom stock properties. Make selections from the Size/Color FAB, Type/Weight FAB, and if available, Coating FAB.
  • Page 50 - 32 • If desired, select [Alternating] to achieve a postcard imposition. 8. If desired, click [Setup...] to open the Advanced Settings window. NOTE: You must be logged on to the controller as ‘operator’ or ‘System Administrator’ to edit the advanced settings. a.
  • Page 51 Setting Booklet options P r od u c t Na me Bo o k N am e name for the User-Defined Template. You may save a template with the same name as a previously existing user-defined template; in this case the newly saved template overwrites the older one.
  • Page 52 - 34 Outside Margin for more information. NOTE: If mm is selected under Units, the metric values will be displayed instead of English values. c. Set the Trim Size if you wish to leave bleed edges around your images. You can select the radio button for “Smaller Than Original Image”...
  • Page 53 Layout Styles Layout Selection Layout Example graphic None No Graphic Shown 1 Up Portrait orientation radio button selected 1 Up Landscape orientation radio button selected 2 Up Portrait orientation radio button selected. Sequential radio button selected. 2 Up Portrait orientation radio button selected. Repeated radio button selected.
  • Page 54 Layout Selection Layout Example graphic 2 Up Landscape orientation radio button selected. Sequential radio button selected. 2 Up Landscape orientation radio button selected. Repeated radio button selected. 2 Up Landscape orientation radio button selected. Alternating radio button selected. 2 Up - Flip Right Portrait orientation radio button selected 2 Up - Flip Right Landscape orientation radio button selected...
  • Page 55 Layout Selection Layout Example graphic 2 Up - Cut & Stack Portrait orientation radio button selected Sequential radio button selected 2 Up - Cut & Stack Landscape orientation radio button selected Sequential radio button selected 4 Up Portrait orientation radio button selected. Sequential radio button selected.
  • Page 56 Layout Selection Layout Example graphic 4 Up Portrait orientation radio button selected. Alternating radio button selected. 4 Up Landscape orientation radio button selected. Sequential radio button selected. 4 Up Landscape orientation radio button selected. Repeated radio button selected. 4 Up Landscape orientation radio button selected.
  • Page 57 Layout Selection Layout Example graphic 6 Up Portrait orientation radio button selected. Alternating radio button selected. 6 Up Landscape orientation radio button selected. Sequential radio button selected. 6 Up Landscape orientation radio button selected. Repeated radio button selected. 6 Up Landscape orientation radio button selected.
  • Page 58 Layout Selection Layout Example graphic 8 Up Portrait orientation radio button selected. Alternating radio button selected. 8 Up Landscape orientation radio button selected. Sequential radio button selected. 8 Up Landscape orientation radio button selected. Repeated radio button selected. 8 Up Landscape orientation radio button selected.
  • Page 59 Layout Selection Layout Example graphic 9 Up Portrait orientation radio button selected. Repeated radio button selected. 9 Up Portrait orientation radio button selected. Alternating radio button selected. 9 Up Landscape orientation radio button selected. Sequential radio button selected. 9 Up Landscape orientation radio button selected.
  • Page 60 Layout Selection Layout Example graphic 16 Up Portrait orientation radio button selected. Repeated radio button selected. 16 Up Portrait orientation radio button selected. Alternating radio button selected. 16 Up Landscape orientation radio button selected. Sequential radio button selected. 16 Up Landscape orientation radio button selected.
  • Page 61 Layout Selection Layout Example graphic Custom Multiple-up Portrait orientation radio button selected Standard radio button selected Custom Multiple-up (Crop Marks) Portrait orientation radio button selected Print Crop Marks selected Custom Multiple-up (Repeated) Portrait orientation radio button selected Repeated radio button selected Custom Multiple-up (Repeated &...
  • Page 62 Layout Selection Layout Example graphic Custom Multiple-up (Alternating) Portrait orientation radio button selected Alternating radio button selected Custom Multiple-up (Alternating & Crop Marks) Portrait orientation radio button selected Alternating radio button selected Print Crop Marks selected Custom Multiple-up (Landscape) Landscape orientation radio button selected Standard radio button selected Custom Multiple-up (Landscape &...
  • Page 63 Layout Selection Layout Example graphic Custom Multiple-up (Landscape, Repeat, and Crop Marks) Landscape orientation radio button selected Repeated radio button selected Print Crop Marks selected Custom Multiple-up (Landscape & Alternating) Landscape orientation radio button selected Alternating radio button selected Custom Multiple-up (Landscape, Alternating, and Crop Marks) Landscape orientation radio button selected Alternating radio button selected...
  • Page 64 Layout Selection Booklet Landscape orientation radio button selected. Standard radio button selected. Perfect Booklet Portrait orientation radio button selected Standard radio button selected Perfect Booklet Landscape orientation radio button selected Standard radio button selected - 46 Layout Example graphic You may choose from the following styles, also known as Imposition models: NOTE: If you do not have a valid PostScript license on the system, you will not be able to set PostScript options for these...
  • Page 65 P r od u c t Na me Bo o k N am e • 1 Up More Information... The 1 Up Layout Style centers the image on the output sheet. It is differentiated from the None layout style in that you can access and adjust advanced settings with this layout style.
  • Page 66 - 48 5 on sheet 1, image inverted. Page 7 prints inverted, on the left front of sheet 2, and page 8 is directly behind it, also inverted. The images imposed on the left side of the output sheets are inverted due to the necessity of providing uniform margins and a uniform cut so that when they are married together and bound, everything is in proper alignment.
  • Page 67 P r od u c t Na me Bo o k N am e image 3 is on the front with image 4 behind it, image 5 is on the front with image 6 behind it, image 7 is on the front with image 8 behind it, image 9 is on the front with image 10 behind it, and image 11 is on the front with image 12 behind it.
  • Page 68 - 50 – Original Size: Specify the size of the input PostScript/ PDF job – Scale: factor by which each side of the original page image is multiplied before being imposed – Pages on Sheet Side options: Repeated, Sequential, or Alternating To illustrate how the Custom Multiple Up Layout Style is imposed, consider a simple 4-page input job.
  • Page 69 P r od u c t Na me Bo o k N am e must set the Original Size to the size of the image to be imposed. • Booklet More Information... Notes: – The Booklet layout style creates saddle signature booklets.
  • Page 70 Advanced Settings for Layouts - 52 simple, 4-page job on Letter stock: Page 1 is on the front of sheet 1 and Page 2 is on the back of sheet 1. Page 3 is on the front of sheet 2 and Page 4 is on the back of sheet 2. If we wanted to make this a signature booklet, Page 4 would be placed (by the template) on the left side of the landscape front of the output stock, and Page 1 would be placed on the right...
  • Page 71 P r od u c t Na me Bo o k N am e Size is selected, there is the ability to specify the amount of white space around the outside of the imposed output, or outside margin. Like the gutter, the user will specify one outside margin amount, which will be applied as the minimum allowable amount of white space along the exterior of the imaged area on all four sides.
  • Page 72 Caveats for using the Layout feature - 54 programmable. Signature shift, on the other hand, still will selectable. • Crop Marks More Information... DocuSP provides the ability to specify the output sides on which to image crop marks. When one-sided printing is selected, the user will be able to choose between printing no crop marks and printing crop marks on the front side of the output.
  • Page 73 The Image Quality Tab Select a resolution (dpi). Use the resolution option to properties using the Image Quality tab P r od u c t Na me Bo o k N am e programming in the PDL is lost when the job is printing. NOTE: If you do not have a valid PostScript license on the system, you cannot set PostScript options.
  • Page 74 Setting Image Quality options - 56 will be listed on the FAB. 9. If desired, click [Advanced Settings...] to open the Advanced Settings window. See Editing Color Advanced Settings for more information. 10. Select [OK] to save settings and exit the job properties tabset, or [Apply] to save settings and continue setting job properties, or [Cancel] to exit the tabset without saving your edited settings.
  • Page 75 Making Image Adjustments P r od u c t Na me Bo o k N am e 7. Select [OK] to accept the trapping settings, or [Cancel] to reject changes. More Information... Usage Advice: – Generally, a trapping zone above 4 pixels is visually obvious and not pleasing to the eye.
  • Page 76 The User TRCs FAB Halftone Screen - 58 – Yellow versus Blue The User TRCs FAB provides the ability to select and apply user TRCs that have been created within Color Manager. To select User TRCs: 1. Open Job Manager. 2.
  • Page 77 P r od u c t Na me Bo o k N am e NOTE: In the following list, you will see the halftone options described in numerical terms. The numbers refer to the screen frequencies of the various dot screen and line screen patterns described.
  • Page 78 Therefore, stochastic screening as implemented by your Xerox color printer uses a complex algorithm to determine the optimum placement of dots in order to appear random while reducing graininess.
  • Page 79 Editing Color Advanced Settings P r od u c t Na me Bo o k N am e Image interpolation attempts to produce a smooth transition between adjacent samples rather than simply replicating pixels (which would result in “blocky” images). The interpolation methods that may be selected (in addition to the system specified setting) include: •...
  • Page 80 • Xerox Consistent Color Mode RGB • Xerox Consistent Color Mode RGB, Gamma = 1 You may also set the Text and Graphics Profile differently than the Images Profile. Within the pull-down are the same options as listed above.
  • Page 81 Settings window displays. 4. To set the Destination Profile, click the pull-down menu and select from the following options: • Use Stock Profile • XEROX DCxxxx • XEROX DCxxxx Heavy GCR • XEROX DCxxxx Light GCR • XEROX DCxxxx Max GCR Processing...
  • Page 82 - 64 • XEROX DCxxxx Medium GCR For more information on specific output or destination profiles, and to use Gray Component Removal (GCR) profiles, select Using Gray Component Removal. 5. Make your desired settings for Rendering. See Setting up Job Rendering for more details.
  • Page 83 The Image Edit Tab Setting job properties using the Image Edit tab P r od u c t Na me Bo o k N am e b. Rendering for Specific Data: selecting this option enables you to choose different rendering options for images, text, and graphics.
  • Page 84 - 66 Shifting the image on a one-sided job For 1 Sided jobs the Shift Option is set to Independent. – Select the desired unit of measure. – The Summary field displays stock settings. – When selecting the horizontal (X) image shift, enter a positive number to move the image away from the left side of the paper.
  • Page 85 The Special Pages Tab Creating exception pages P r od u c t Na me Bo o k N am e 3. Using the X and Y axis, enter shift values. • When selecting the horizontal (X) image shift, enter a positive number to move the image away from the left side of the paper.
  • Page 86 Editing an exception page - 68 6. Enter a page range for the exception pages in the [From] and [To] fields. NOTE: When creating more than one exception page for a job, be sure that the page ranges do not conflict. For example, if you set an exception page on page 12 you cannot enter page 12 on any other exception pages for that job.
  • Page 87 Deleting an exception page Creating inserts P r od u c t Na me Bo o k N am e access Completed jobs if Retain PDL Files is enabled. For additional information about Retain PDL Files see Setting the Job Policy. 3.
  • Page 88 Editing inserts Deleting inserts - 70 NOTE: To add an insert to an existing one, right-click the insert and select [Add Pages...]. 6. Enter the page number where you want the insert placed in the [After Page] field. 7. Enter the number of insert pages you want to place in that location using the [Insert Pages] field.
  • Page 89 Creating cover pages P r od u c t Na me Bo o k N am e 2. Double-click a job in the Active or Inactive Jobs list. You can access Completed jobs if Retain PDL Files is enabled. For additional information about Retain PDL Files see Setting the Job Policy.
  • Page 90 Editing a cover page Deleting a cover page The Time Stamps Tab - 72 the Size menu, within the Size/Color FAB, the Width and Height fields become active. NOTE: Be sure the attributes you select are supported on the printing system. 9.
  • Page 91 Viewing a time stamp The Faulted Tab Clearing a faulted job P r od u c t Na me Bo o k N am e To view a time stamp: 1. Open Job Manager. 2. Double-click the job you want to view. 3.
  • Page 92 The Ineligible Tab Clearing an ineligible job Viewing Jobs that contain errors - 74 3. If more than one fault has occurred, select [Next Fault] and follow the instructions for that fault. 4. Select [OK] when all faults are cleared. The Ineligible tab is active only when a job becomes ineligible.
  • Page 93 P r od u c t Na me Bo o k N am e Pages they must be enabled by the System Administrator. • Accessing the [Error...] button from within the Job Manager Properties GUI. You may want to disable the printing of the Error Page and view errors by only using the [Error...] button in order to avoid printing errors on expensive paper stocks or for any other reason.
  • Page 94 - 76 P r o du c t N am e B o ok N am e...
  • Page 95 Using the Print Service Print Service menus P r od u c t Na me Bo o k N am e Print Service The Print Service allows you to print, print and save, or save a job to a local or network destination. Use the Print Service to print jobs that have not been submitted to the print system.
  • Page 96 The View menu The properties Content menu interrupt any currently printing job. • Print Now Selected: Interrupts any currently printing jobs to print multiple selected jobs. • Preview/Preview Range: Generates a preview look of the job. A PostScript license is required to access this feature. If no PostScript license is available on your system, this menu item is grayed out.
  • Page 97 Using the Print Service Saved jobs To print a saved job P r od u c t Na me Bo o k N am e • Queue: Displays the designated default queue. If desired, you can select another queue to print the job by selecting one from the pull-down menu.
  • Page 98 Multiple job submission • Double-click the job. • Right-click the job and select [Print]. • Select a job and choose the [Print] icon from the toolbar. 6. Enter the number of jobs you want to print in the Quantity field. 7.
  • Page 99 Previewing a job P r od u c t Na me Bo o k N am e 7. The Job Progress dialog window opens showing you the print status of each job you selected. You can cancel the process at any time by selecting [Cancel].
  • Page 100 Editing a saved job – Select a paper size from the pull-down menu. If [Custom] is selected, you can enter values in the Width and Height fields. d. Click [OK] to exit the dialog window. The preview range process begins. 7.
  • Page 101 Importing pages from one saved job to another P r od u c t Na me Bo o k N am e 5. You may view the job and scroll through the pages using the arrow buttons. 6. Make your selections, and then select [OK] to save the edited job.
  • Page 102 Moving a job Copying a job 5. From the File Menu, select [Import]. The Import dialog window opens. Alternatively, you can make Import selections directly within the main Document Editor window. 6. Within the Import dialog box, select the file that contains the pages you want to import.
  • Page 103 Saving FRF jobs to a CD P r od u c t Na me Bo o k N am e you the status of the job process. 5. After the job is copied, select [OK]. To save FRF jobs to a CD, you will create a directory on the DocuSP controller, save the FRF image file to that directory, and copy the file from the controller to the CD.
  • Page 104 Printing jobs saved to a CD Proofing a job - 10 NOTE: The “/var/spool/xerox” directory in the mkisofs command is the location chosen while looking at the Print Services screen. See step 3 above. 5. Place a blank CD-R or CD-RW in the CDRW Drive.
  • Page 105 Holding a job Using Print Now P r od u c t Na me Bo o k N am e If you want to submit a job to print, but you wish to delay printing of the job, you can place the job on hold. The job will be sent to Job Manager where it can be modified and/or released.
  • Page 106 - 12 P r o du c t N am e B o ok N am e...
  • Page 107 Default Queues P r od u c t Na me Bo o k N am e Queue Management Queue management involves creating and enabling queues to hold jobs prior to being printed and to help manage the flow of jobs through the printing system.
  • Page 108 About the Queue Manager Queue Manager Main Window Queue Properties NOTE: If you decide to use a new language on the system, the initial language change will prompt the system to ask you if you want the three predefined queues renamed to the selected language.
  • Page 109 Content Menu P r od u c t Na me Bo o k N am e The Queue Properties dialog contains the following tabs: – The Settings Tab: Contains job properties settings including input, job destination, and Administrative Pages. – The Stock Tab: Presents stock and tray choices for your print job using FABs.
  • Page 110 Queue Menu priority informs the system the order in which the queues should be processed. A Queue’s priority setting can be between 1 (highest priority) and 100 (lowest priority). The default priority setting is 50. When you right-click on a queue, or use the Queue pull-down menu the following options display: •...
  • Page 111 View menu Creating New Queues Understanding the Override Option Creating and Enabling a Queue P r od u c t Na me Bo o k N am e The View pull-down menu contains the following choices: • Columns...: You can determine the queue list display by selecting or deselecting queue list titles.
  • Page 112 Creating a new queue copy a queue if an existing queue already contains most of the attributes you need for a new queue. NOTE: Each queue option dialog contains an override setting. Select Override if you want the queue settings to take precedence over any attributes programmed with individual jobs.
  • Page 113 P r od u c t Na me Bo o k N am e processed before jobs in queues with lower priorities. If a priority is not set, a default priority of 50 is assigned to the queue when it is created. If more than one queue has the same priority, the queues are processed in repeating succession.
  • Page 114 Copying a queue 10. In the Queue list, right-click the new queue and choose [Accept Jobs] to enable the queue for job processing. Sometimes an existing queue already contains most of the attributes you need for a new queue. In that case you can simply copy an existing queue and modify its attributes to create a new queue.
  • Page 115 Using the Queue Manager Settings tab P r od u c t Na me Bo o k N am e • The Image Edit Tab: Presents features that allow original images to be modified for output. • The Image Quality Tab: Contains features that enable you enable to set functions that enhance the quality of the printed image based on the type of file being printed and the fonts being used.
  • Page 116 - 10 3. Select the Destination FAB to set a save location and job format. For more information on using this FAB, click Using the Destination FAB. 4. The Job Filter FAB: Allows you to use the VPC Filter. The VPC Filter is a job filtering mechanism that can be applied to one or more queues on a DocuSP system.
  • Page 117 Job Input Modes P r od u c t Na me Bo o k N am e file. • • Fast Reprint Format:Saves the job with Decomposition completed, to facilitate faster reprinting of the relatively larger color jobs. NOTE: Color printers can Print & Save a job using Fast Reprint Format (FRF) only.
  • Page 118 Setting or Changing Queue Properties The Content menu - 12 • Default Format: Allows you to select the document format for all incoming jobs. The default document format determines which decomposer is used to process the job for printing. For example, ASCII jobs are automatically processed using the PostScript decomposer.
  • Page 119 The Settings Tab Using the Settings tab to set queue properties P r od u c t Na me Bo o k N am e The Settings tab contains queue properties FABs: Input, Destination and Administrative Pages. NOTE: When you select the Override option for any queue property, that selection will apply to any jobs submitted to that queue and will take precedence over any property selections made in the Job Manager or programmed into the job.
  • Page 120 - 14 Using the Input/Format FAB If desired, you can enter account information, and job comments for each queue. 1. Select [Notes...]. 2. You can enter text in the following fields: • Comments: Enter a description of the queue or specify instructions such as, “Send only 8.5 x 14 jobs.”...
  • Page 121 The Job Filter FAB P r od u c t Na me Bo o k N am e 2. If [Print & Save] or [Save] is selected then the Save Location fields become active. If a save location is not made available by the System Administrator you can select a folder in which jobs are saved.
  • Page 122 - 16 any VIPP job to a VPC filter-enabled queue. NOTE: To configure a queue to process PPML, see: Setting up a queue to accept PPML (Personalized Print Markup Language) jobs Using the Job Filter FAB to set the VPC Filter: 1.
  • Page 123 P r od u c t Na me Bo o k N am e 8. Select from the following processing options: • Print and Forget: This option prints the job(s) and removes any downloaded resource files from the printer upon job completion. There are no deploy options for Print and Forget.
  • Page 124 - 18 VPC Filter Error Codes The following is a list of VPC Filter Error Codes and their descriptions: • 129: VPCF_EC_FILTER_NOT_INITIALIZED: The General Filter Mechanism (GFM) failed to call the VPC filter initialization routine. • 130: VPCF_EC_TV_FAILURE: One of the Tag Value (TV) library routines used to delete files upon job completion failed.
  • Page 125 8. If you will be submitting PPML Job Package files, which are basically zipped files containing the PPML file and PPML dataset and possibly a Xerox XPIF job ticket, you should: a. Select [Apply Filter] from within the Job Filter FAB.
  • Page 126 Enabling Parallel RIP Select [OK], or continue setting queue properties. behavior summary Using queue Administrative Pages - 20 To enhance RIP performance, you may choose to set up your DocuSP controller to RIP as few as 1 page (normal, non-parallel operation) and as many as 5 pages in parallel.
  • Page 127 P r od u c t Na me Bo o k N am e • The Banner Page is a break page that prints at the beginning of each job. Banner Pages can be set independently as default or override. •...
  • Page 128 - 22 NOTE: Billing is only applicable to the monochrome products. – Job ID: The job identification set at the controller. – Server and queue name • Print Error Page: The Error Page includes: – Sender name: The name of the person who sent the job.
  • Page 129 The Stock Tab Using the Stock tab to set queue properties P r od u c t Na me Bo o k N am e – Default: Sets the Banner Page for all selected queues to the default setting. – Override: Sets the Banner Page for all selected queues to the override setting.
  • Page 130 The Output Tab - 24 2. Double-click a queue to open Queue Properties. 3. Select the Stock tab. 4. Specify a paper stock for a queue by performing one of the following: a. From the Name pull-down menu select a stock. Select [Unspecified] from the Name menu to set custom stock properties using the Size/Color FAB, Type/Weight FAB, and Coating FAB.
  • Page 131 Using the Output tab to set queue properties P r od u c t Na me Bo o k N am e To use the output tab: 1. Open Queue Manager. 2. Double-click a queue to open Queue Properties. 3. Select the Output tab. 4.
  • Page 132 - 26 • Select [Override] if you want this setting to take precedence over the collation setting associated with individual jobs. Using the Stapling/Finishing FAB Finishing is a general term referring to the processes, such as stapling, binding, stitching, folding, and hole-punching, that would typically be performed on a job after it had finished printing.
  • Page 133 P r od u c t Na me Bo o k N am e NOTE: Booklet making is supported for Letter/A4 Short Edge Feed, Legal, 8.5” x 13”, and Ledger/A3. Letter/A4 Short Edge Feed must be used for folding. Booklet making cannot be performed using transparencies, pre-cut tabs, or labels.
  • Page 134 The Image Quality Tab Setting Color Image Quality Options for a Queue - 28 between document sets in a print job. Slip Sheets differ from job inserts in that they separate one job set from another while job inserts separate pages of a job. To use slip sheets: 1.
  • Page 135 P r od u c t Na me Bo o k N am e • Xerox Custom Color • Custom NOTE: If Custom Color is selected, the control for Print As Grayscale becomes available. See Print as Grayscale for more information.
  • Page 136 Print as Grayscale Image Quality Options FAB - 30 more information. 10. If desired, select [Advanced Settings...]. The Advanced Settings window opens. Within this window, you can make settings for Input Color Space and Output Color Space, as well as enabling or disabling Pantone Processing. See Editing Color Advanced Settings for more information.
  • Page 137 Setting Image Adjustment options P r od u c t Na me Bo o k N am e Setting up Trapping To set up Trapping: 1. Within Job Manager or Queue Manager, select [Properties...] from the right-click menu. 2. Select the Image Quality tab. 3.
  • Page 138 User TRCs - 32 • Saturation – controls the strength or purity of the color in the printer’s gamut – can be set to the desired level +/-100 units using the spin • Color Cast – these adjustments provide the user the ability to decrease or increase the amount of any single color.
  • Page 139 Halftone Screen P r od u c t Na me Bo o k N am e settings. Halftone Screen refers to the pattern of dots or lines of varying sizes applied to an image of varying tones, or same-sized dots applied to a tint of color.
  • Page 140 Therefore, stochastic screening as implemented by your Xerox color printer uses a complex algorithm to determine the optimum placement of dots in order to appear random while reducing graininess.
  • Page 141 4. If you wish to use the RGB Color Space, select the pull-down menu under that heading for Images Profile. Choose from the following: • Adobe RGB • sRGB • Xerox Consistent Color Mode RGB • Xerox Consistent Color Mode RGB, Gamma = 1...
  • Page 142 - 36 You may also set the Text and Graphics Profile differently than the Images Profile. Within the pull-down are the same options as listed above. 5. If you wish to use the CMYK Color Space, select the pull-down menu under that heading for Image. Choose from the following: •...
  • Page 143 4. To set the Destination Profile, click the pull-down menu and select from the following options: • Use Stock Profile • XEROX DCxxxx • XEROX DCxxxx Heavy GCR • XEROX DCxxxx Light GCR • XEROX DCxxxx Max GCR • XEROX DCxxxx Medium GCR...
  • Page 144 The Image Edit Tab - 38 printer’s “gamut” and cannot be exactly reproduced. Rendering provides color mapping between the image’s “Source” gamut and the printer’s own gamut. To set up Job Rendering, complete the following steps: 1. Open Queue Manager. 2.
  • Page 145 Using the Image Edit tab to set queue properties P r od u c t Na me Bo o k N am e NOTE: When you select the Override option for any queue property, that selection will apply to any jobs submitted to that queue and will take precedence over any property selections made in the Job Manager or programmed into the job.
  • Page 146 - 40 ii. The FAB window contains a mimic of a printed page that reflects the image shift changes you can make. Select the desired unit of measure: [inches] or [mm] and select from the following: – Independent: Select an independent vertical or horizontal shift for both sides 1 and 2.
  • Page 147 The PDL Settings Tab Using the PDL Settings tab to set queue properties P r od u c t Na me Bo o k N am e 5. Select the Rotation FAB. Use rotation to turn a page image 180 degrees from its current position (0 degrees represents no rotation).
  • Page 148 - 42 1. Open Queue Manager. 2. Double-click the queue you want to modify. 3. Select the PDL Settings tab. 4. Choose the PostScript/PDF FAB. See Using the PostScript/ PDF FAB for more information. 5. Use the Advanced PostScript FAB to select prescan options. The system scans for requirements while the job is being received which eliminates network delays.
  • Page 149 P r od u c t Na me Bo o k N am e box. d. Select [OK]. 5. Select [Override] if you want settings to take precedence over any resolution settings associated with individual jobs. 6. DocuSP enables VIPP users to automatically load and access the required start string for VIPP jobs.
  • Page 150 - 44 NOTE: Only one decomposer runs for each context, regardless of the number of queues that exist. If you set up five protected queues, all five queues funnel jobs to one protected decomposer. The same occurs with unprotected queues. A command sent to one unprotected queue is directed to the unprotected decomposer.
  • Page 151 P r od u c t Na me Bo o k N am e • Do Not PreScan: A PreScan is not performed on the job. If the controller has a problem accessing the high resolution image during decomposition, the job will fault if this is selected.
  • Page 152 - 46 resolution specified in the job. 3. Select one of the resource options: – Do Not Save Resource: All resources are deleted and do not persist across system restarts. NOTE: Only one decomposer runs for each context, regardless of the number of queues that exist. If you set up five Save Resource queues, all five queues funnel jobs to one Save Resource decomposer.
  • Page 153 P r od u c t Na me Bo o k N am e • Portrait: The printed page image is taller than it is wide. When you view a page printed with a portrait orientation, you hold it with the long edges to the side. •...
  • Page 154 - 48 1. Click [Setup...]. 2. Select a unit of measure [inches], [mm]. 3. Set custom paper size by entering values in the Width and Height fields. 4. If desired, enable or disable HP Tray Emulation. If this feature is enabled, the system automatically centers custom sized stock in a manner that is similar to the HP product line.
  • Page 155 Controlling Queue Behavior P r od u c t Na me Bo o k N am e • Point Size: Indicates the point size for proportionally spaced fonts and is ignored for fixed spaced fonts. • Pitch: Indicates the number of characters per inch for the font.
  • Page 156 Managing the Queue List Deleting a queue Enabling a queue to accept jobs Preventing a queue from accepting jobs Setting a queue to release jobs Setting a queue to hold jobs - 50 If you no longer need a particular queue, you can delete it from the queue list.
  • Page 157 Using queue list controls Setting the default queue Managing the queue list P r od u c t Na me Bo o k N am e the queue to hold jobs until they are individually released for print. To set a queue to hold jobs: 1.
  • Page 158 Applying Administration Pages to queues - 52 3. Select the column titles you want to display on the queue list. Deselect column titles that you want to remove from the queue list. NOTE: The Queue column title is read-only and cannot be deselected.
  • Page 159 P r od u c t Na me Bo o k N am e • Disable Attributes Report: Sets all selected queues to disable the use of the Attribute Report. – Default: Disables the Attributes Report for all selected queues that were set to the default setting. –...
  • Page 160 - 54 P r o du c t N am e B o ok N am e...
  • Page 161 The Printer Manager Window Printer Manager Tabs P r od u c t Na me Bo o k N am e Printer Manager The Printer Manager enables the System Administrator to access the printer’s features and manage functions of the printer, particularly as they apply to paper stock specifications, finishers, and tray programming.
  • Page 162 The Paper Trays Tab NOTE: If you do not have a valid PostScript license, the system display settings for PostScript jobs. The Paper Trays tab shows the status and condition of all the paper trays, as well as characteristics of the stocks assigned to them.
  • Page 163 The Paper Trays tab Tray Menu P r od u c t Na me Bo o k N am e changed by a Trusted User or Administrator. Fully Adjustable tray settings can be changed by all users. • Coating: Indicates if the tray contains coated or uncoated stock.
  • Page 164 The Paper Trays tab View and Toolbar menus Managing Paper Trays Paper Tray options • Save Settings: Allows you to save the current tray settings to a file. The file you create can be accessed to restore the tray settings that you programmed. You also can add, edit, delete, and overwrite tray settings.
  • Page 165 Managing the Paper Tray list Setting Paper Tray options P r od u c t Na me Bo o k N am e You can determine the Paper Tray list display by selecting or deselecting Paper Tray list titles. If deselected, the item is removed from the Paper Tray list row.
  • Page 166 d. Select [Override Tray Programming] if you have placed stock in the tray prior to programming the stock. If you do not select this option, DocuSP waits for the tray to be opened and closed before confirming tray contents. e. Select [OK]. 5.
  • Page 167 Saving tray settings Save Tray Settings caveats and limitations P r od u c t Na me Bo o k N am e • Press the Unlock button on the front of the tray itself. NOTE: You must load tab and preformatted stock face up in the source paper tray with the bind edge leading/tabs trailing.
  • Page 168 Deleting tray settings Loading saved tray settings operation is aborted. • A saved tray setting created on a monochrome or highlight color system, can only be restored on a monochrome or highlight color system. A mapping created on a full color system, can only be restored on a full color system.
  • Page 169 Stock Setup using the Stock Library tab Stock Management P r od u c t Na me Bo o k N am e To load saved tray settings: 1. Open Printer Manager. 2. Select the Paper Trays tab. 3. Select a tray and perform one of the following: •...
  • Page 170 Comment is displayed as a “tool tip” if the mouse pointer hovers over the comment icon. • Xerox Qualified Stock icon: Stocks pre installed on the printer that cannot be deleted. • Tray: Indicates which tray the stocks assigned to and the stock orientation in the tray.
  • Page 171 Managing paper stock Adding a new stock P r od u c t Na me Bo o k N am e Examples of activities during which the Stock List is accessed include (but are not limited to): • Assigning a named stock to a job •...
  • Page 172 Edit a stock entry Copying a stock entry - 12 • Right-click a stock and select [New Stock...]. • Select the [New Stock...] button located in the lower right corner of the tab field. 4. Enter a new stock name in the Name field. Stock names must contain only letters, digits, spaces, or the underline character, and cannot be named MAIN, AUX, AUTO, or Unspecified.
  • Page 173 Deleting a stock entry Assigning a stock to a paper tray Removing a stock from assigned trays P r od u c t Na me Bo o k N am e To copy a stock entry: 1. Open the Printer Manager. 2.
  • Page 174 Hiding and showing stock entries Importing stock settings - 14 4. Select the trays that you want to remove the stock assignment. 5. Click [OK]. To show and hide stock entries: 1. Open the Printer Manager. 2. Choose the Stock Library tab. 3.
  • Page 175 Exporting stock settings Adding stocks from the Stock Catalog P r od u c t Na me Bo o k N am e 7. Select the desired Import Policy Option. • Replace Pre-installed Entries with Imported Pre- installed Entries: Replaces current pre-installed stocks profiles with imported pre-installed stock profiles.
  • Page 176 The Finishing Tab Finishing tab fields Finishing tab menus - 16 The Finishing tab enables you to set up internal or external finishing devices, create finishing profiles, enable or disable finishing profiles, and import and export profiles. Your ability to access these features is determined by the System Administrator.
  • Page 177 Printer Finishing Options P r od u c t Na me Bo o k N am e – Properties: View and edit external finisher properties. – New: Set up a new finishing profile. – Delete: Delete a finisher profile. – Import Profile: Import an external finisher profile.
  • Page 178 Setting up external finishing devices External finisher setup overview Creating a device profile - 18 – Enabling or disabling a finisher profile. • Importing and exporting device and finisher profiles: Use these features if you want to import files from external media or from other locations on the UNIX file system or, if you want to export profiles to different media.
  • Page 179 P r od u c t Na me Bo o k N am e – To set up a new finishing device, right-click in the Device Setup window and select [New...]. – to change the profile, select an existing device profile, right-click, and select [Properties...].
  • Page 180 - 20 available selections are Always and Never. If the Device Type is Signature Booklet Maker the option is System Specified. property. – Minimum and Maximum Sheet Length indicates the minimum and maximum sheet length that can be processed by the finishing device. –...
  • Page 181 P r od u c t Na me Bo o k N am e NOTE: Users submitting jobs must know the exact name of any finisher profiles in order to access the external finishers. The user must enter the profile name on the job ticket as a custom finishing option.
  • Page 182 - 22 NOTE: Sheets greater than 14.3 inches (or 363 mm) in one dimension feed short edge first. Therefore, the larger measurement for these stocks must be entered as the width instead of the length. – Minimum and Maximum Sheet Weight indicates the minimum and maximum sheet weight that can be processed by the finishing device.
  • Page 183 Importing/Exporting Device and Finisher Profiles Overview Importing/exporting device and finisher profiles P r od u c t Na me Bo o k N am e reprinted by the system. ASR is useful for customers using inline set-oriented DFA finishers. Without this feature, the user is forced to manually reprint a damaged set.
  • Page 184 - 24 upgrade, you can simply import previously created profiles. a. Right-click the desired profile from the External Finishers list and select [Import Profile...] from the menu. The Import Finisher Profile dialog opens. b. Use the Directory pull-down menu to indicate whether the file should be imported from your native file system or media.
  • Page 185 P r od u c t Na me Bo o k N am e to save finisher profiles. CAUTION: The files you export automatically overwrite files with the same name that are stored in the same location. The system does not display a message to inform you that the files are being overwritten, nor are you given an opportunity to confirm or cancel the exporting process.
  • Page 186 The Stacking Tab Stacker Controls The Stacker tab menu - 26 d. Use the Directory pull-down menu to indicate whether the file should be exported to a location on your native file system or media. Then use the directory tree to browse to the specific location to which you wish to export the file.
  • Page 187 The View menu Using the Stacking tab P r od u c t Na me Bo o k N am e configuration. • Stacker Limits: Shows the bin limit of each stacker. • Settings: Displays the stacker settings. • Enable: Enables the selected stacker. •...
  • Page 188 Managing the Stacker list Setting up and using the stacker - 28 You can determine the Stacker list display by selecting or deselecting Stacker list titles. If deselected, the item is removed from the Stacker list row. To manage the Stacker list: 1.
  • Page 189 The Image Quality tab P r od u c t Na me Bo o k N am e – Partition: The system unloads the stacker when partitioning is enabled for long jobs and a partition of the job has completed printing. –...
  • Page 190 The Image Quality tab menus and fields Image Quality tab menus - 30 Administrator to set functions that will enhance the quality of the printed image based on the type of file being printed and the fonts being used. Fine details in an image and fine lines, can be difficult for the printer to resolve.
  • Page 191 NOTE: The default font rastrerizer for PostScript or PDF raster image processors is different between 300 dpi and 600 dpi. The 300 dpi default rasterizer is the Xerox Font Solution (XFS), but XFS has a restricted set of fonts compared to Adobe Type Manager (ATM).
  • Page 192 Select a Font Renderer to specify which renderer will be used to process PostScript jobs containing Adobe Type 1 scalable fonts. If you select [Xerox Font Solution], you must also set controls for thickening and bitting. – Thickening: defines, in pixels, how much thickening or darkening should be applied to the font.
  • Page 193 P r od u c t Na me Bo o k N am e particular setting may increase processing performance; however, arbitrarily increasing cache values can lead to decreased performance or failure to process a job. – MaxFontItem: Maximum memory any single font character can occupy within the Font Cache.
  • Page 194 - 34 be thickened to match the setting. d. Select [Tint Darkness Control] to adjust the darkening of commonly used Type 11 custom fills. – None: No enhancement. – 1D Overstrike: Causes each scan line to be shifted by one pixel in the fast scan direction and merged with the original scan.
  • Page 195 Logon/Logoff Logon P r od u c t Na me Bo o k N am e Logon and Password Security The DocuSP GUI contains a menu item called Logon, enabling you to logon, logoff, and change your password. You must logon to the DocuSP system before you can use all the available features.
  • Page 196 Logoff Password security Changing passwords 2. Select the user access level, either System Administrator or Operator from the User pull-down menu or enter specific logon details which were supplied to you by the System Administrator. 3. Enter a password. 4. The Logon To menu is only present within the Logon dialog if ADS has been configured.
  • Page 197 Strong Passwords P r od u c t Na me Bo o k N am e conditions must apply: – At least eight characters – At least one upper case alphabetic character – At least one numeric characters (0-9) – At least one special character including, but not limited to: !, @, $, %, period (.).
  • Page 198 be disabled once the maximum login attempts is reached. Login Attempts Allowed can be used for both strong or weak passwords. a. Select [Enabled]. The spin box becomes available to use. b. Once enabled, use the spin box to enter a number for the maximum login attempts allowed.
  • Page 199 P r od u c t Na me Bo o k N am e 2. Attempt to log in as the user whose password may have expired. 3. If the password has expired, the system prompts you to enter a new password.
  • Page 200 P r o du c t N am e B o ok N am e...
  • Page 201 Using the Printer menu P r od u c t Na me Bo o k N am e The Printer Menu The Printer menu enables you to access and manage printer configuration functions including setting power saver options and setting attention light preferences. The Printer menu also allows you to use the reposition output feature and to make selections in Printer Switches.
  • Page 202: Printer Status

    Unlocking a finisher Printer Status Accessing Printer Status you to unload the printer stacker to remove the completed output prior to the stacker delivering the output when it is full. • Sample Current Job: The Sample Current Job selection enables you to verify how changing job properties will impact the print job.
  • Page 203 Printer Status/Control window and fault clearance Printer faults and fault clearance P r od u c t Na me Bo o k N am e – Size: Describes the size of the paper in the tray. – Status: Indicates if the tray is ready for use. •...
  • Page 204: Power Saver

    Clearing a printer fault Power Saver Setting up Power Saver and Automatic Shutdown Printer faults must be cleared before printing can continue. To clear a printer fault: 1. To open a fault clearance dialog perform one of the following: • Click a fault in the Printer Status/Control field.
  • Page 205 Using immediate Power Saver P r od u c t Na me Bo o k N am e a. Select [Set Monitor Off Mode]. b. Once enabled, the Time Delay field becomes active. Type or use the slide bar to set the number of minutes that will elapse before the monitor turns off.
  • Page 206 Exiting Power Saver Switches Setting Administrative Pages properties If the printer is in Low Power Mode or Sleep Mode, you can immediately exit these modes by selecting [Exit Power Saver] from the Printer menu, or by releasing a job for printing. The Switches dialog enables you to control settings that vary depending on which printing system you have.
  • Page 207 P r od u c t Na me Bo o k N am e – Server and queue name • Error Page: The Error Page includes: – Sender name: The name of the person who sent the job. This field cannot be edited. –...
  • Page 208 Setting the sides imaged Setting the edge treatment option Setting the audible alarm 6. Select [OK], or continue setting properties. If logged on as System Administrator or Operator you can enable or disable two-sided printing for the printer. The default setting is 2 Sided, enabled.
  • Page 209 Unload Stacker option Unloading the stacker Sample Current Job Using the Sample Current Job feature P r od u c t Na me Bo o k N am e displayed below the spin box. Using this option enables you to unload the printer stacker to remove the completed output prior to the stacker delivering the output when it is full.
  • Page 210 Reposition Output - 10 printing. To use Sample Current Job: 1. Submit a job to the printer. 2. When the status of the job is either “printing” or “waiting for the printer,” click the printer [Pause] button, which is located at the top right corner of the main GUI.
  • Page 211 Using the Reposition Output feature P r od u c t Na me Bo o k N am e NOTE: Reposition Output is not available while the system is in Secure Mode. NOTE: Reposition Output is not available for IPDS jobs. While DocuSP does not prevent you from selecting Reposition Output options, the commands will not be honored and no warning message will be provided.
  • Page 212 - 12 – You can reposition backward 2000 total pages. Forward reposition is only limited by the size of the job. – Spacing and sample print functions are allowed only when the printer is paused and no security or MICR settings are enabled.
  • Page 213 Using the System menu P r od u c t Na me Bo o k N am e The System Menu The System menu enables you to access system management controls including software installation, resetting job ID’s, diagnostics, and starting/stopping the system. The System menu is located near the top left corner of the DocuSP GUI.
  • Page 214 Pausing and Resuming Pausing and resuming processing Resetting Job IDs Resetting Job IDs Pause processing is typically used for very large jobs. When [Resume Processing] is selected the print process resumes where it left off. Any adjustments that have been made to the job or the queue are only applied to the portion of the job that has not yet been processed.
  • Page 215: Remote Services

    9. Select [OK]. The job database and accounting log are cleared and the DocuSP software restarts. This feature, available to the System Administrator, is used to transmit printer data to Xerox Corporation. Additional services include updating software, viewing services, and ordering supplies. A subscription is required for each service.
  • Page 216 Software Install Using the Software Install feature Data Overwrite 2. Click [Close] to exit the dialog window. This feature enables the System Administrator to install and manage software and hardware. To use the software install feature: 1. From the System menu select [Software Install...]. 2.
  • Page 217 Setting up Data Overwrite on your system Service Diagnostics P r od u c t Na me Bo o k N am e To set up data overwrite: 1. In the main GUI window, select [System: Data Overwrite...]. NOTE: This feature must be licensed on your system in order for it to appear in the System menu.
  • Page 218 UNIX Terminal Window Using the Console option Powering on/off and restarting the system and printer Performing a deferred shutdown and restart window provides the phone number for service. The service contact number may request information displayed in the Diagnostics window such as Software Level, Printer Serial Number or fault codes.
  • Page 219 NOTE: You can use the <Ctrl> or <Shift> keys to select multiple queues. Use this procedure when a recovery procedure asks you to restart the Xerox DocuSP software. To restart the DocuSP software: 1. Open Queue Manager. 2. Select a queue. If more than one queue is present, choose [Select All] from the View pull-down menu.
  • Page 220 Performing an emergency power off of the printer Backing up and restoring the system and configuration files Backing up the system files CAUTION: The emergency power off procedure may corrupt the DocuSP software. This method should only be used in an absolute emergency.
  • Page 221 P r od u c t Na me Bo o k N am e shutdown, perform one of the following: • If the system is off, power on the system. • If the system is at the OK> prompt, type boot. NOTE: Error messages are recorded in the Backup/Restore Log.
  • Page 222 Restoring the System Disk files Restoring the configuration files Backing up the system configuration files Backing up the system configuration files - 10 The process to restore the system disk from CD-R is covered in the Common Controller System Guide. To restore the configuration files: 1.
  • Page 223 Secure Mode Enabling Secure Mode Eject CD media P r od u c t Na me Bo o k N am e file. 5. Select [Estimate Archive File Size] to estimate the backup file size. 6. Click [OK]. A warning dialog opens and informs you about the size of the file you are backing up.
  • Page 224 - 12 P r o du c t N am e B o ok N am e...
  • Page 225 The Setup Menu Most system configuration functions can be accessed through the DocuSP Setup menu. System configuration activities include setting up the network gateways, specifying system preferences, viewing the system and software configurations, and feature licenses. The available options depend on your system configuration. Using the Setup menu The Setup menu allows you to perform the following tasks: •...
  • Page 226 • Accessing SNMP settings • Enabling SNMP • Configuring or Viewing SNMP Serial Numbers • Configuring Common Settings: DocuSP provides a GUI screen which enables the user to view and edit the Common Settings for the IPP, SNMP, and HTTP gateways •...
  • Page 227: System Configuration

    System Configuration Accessing and viewing the system configuration P r od u c t Na me Bo o k N am e • System Preferences: After the normal installation process the printer can be set up to meet the needs of specific work environments.
  • Page 228 contained within these tabs: a. Peripherals: displays information on any installed peripherals. Right-click a listed peripheral and select from: – Format/Initialize... • Enter a Volume Label. • Select a Format Type. • Select [OK]. – Erase...: Select from [All Sessions] or [Last Session], then select [OK].
  • Page 229 – Customer Asset Tag: Select [Setup...] to enter asset tag data. – Xerox Asset Tag: Select [Setup...] to enter asset tag data. d. Devices: The Devices tab displays information pertaining to the DocuSP controller configuration. e. Network: The Network tab displays the following...
  • Page 230 Open PrePress Interface Using Open PrePress Interface 5. Select [OK] to exit the setup dialog. Printing system configuration information You may print information from each tab within the System Configuration tabset. To print information from the tabs: 1. Select [System Configuration...] from the DocuSP Setup menu.
  • Page 231 4. When all the desired settings are made, select [OK]. Your settings are saved. The Feature Licenses utility is typically used by the Xerox Service Representative at installation. The License Manager window displays a selection of features such as Diagnostics, Decomposers and Gateways. To enable these features a license string is required.
  • Page 232 Accessing license properties in a license package share the same validating license numbers and expiration date. Each feature within a license package can be enabled or disabled separately. • Status of the license: Indicates if the license is valid or invalid.
  • Page 233 Loading a license file Networking P r od u c t Na me Bo o k N am e Maintain Current Status is cleared. • If a license does not contain features, you can select from the following options. – Enable: Enables the license.
  • Page 234 Setting up Networking for your printer - 10 Printer. Gateway availability and configuration is based on your network environment and the gateways that were loaded and licensed when the DocuSP software was installed. This section contains network setup instructions for the various networking options available on the Multi-Function Printer.
  • Page 235 Setting up TCP/IP P r od u c t Na me Bo o k N am e The Transmission Control Protocol/Internet Protocol (TCP/IP) Socket set up option allows the System Administrator to configure a Socket Gateway on the system controller. It is primarily used by mainframe clients for submitting LCDS data streams;...
  • Page 236 IP address mapping. c. In the Domain Name box, type in the domain that this device resides in (for example, Xerox.com). d. In the Hostname box, ensure that this read-only name is the same as the unique host name that was entered on the IP Address tab.
  • Page 237 Setting up Ethernet connections Setting up LPD Entering Proxy Information Into Remote Services P r od u c t Na me Bo o k N am e 5. To join an ADS group click [Join...]. 6. In the ADS groups dialog, select a group to join. 7.
  • Page 238 Xerox printing system. With the HTTP Gateway you use a browser to access windows that enable you to select a document file, set up a job ticket, and submit your print job to the printer.
  • Page 239 Enabling Raw TCP/IP (Port 9100) Configuring SNMP P r od u c t Na me Bo o k N am e 10. Click [OK] or [Apply] to save your settings, or [Cancel] to close the window without making any changes. The Raw TCP/IP printing service (typically known as Port 9100) enables the receipt of print jobs using a raw TCP/IP data stream.
  • Page 240 TNG Unicenter (for NT) • HP OpenView (for UNIX and NT) • Xerox CentreWare (for UNIX and NT) To access SNMP settings: 1. Logon to the DocuSP Controller as a System Administrator. 2. From the Setup menu, select [Gateways...]. 3. Select the SNMP tab.
  • Page 241 Setting up SNMP Internationalization Configuring Common Settings P r od u c t Na me Bo o k N am e 2. From the Setup menu, select [Gateways...]. 3. Select the SNMP tab. 4. To configure or view component serial numbers, click the [SNMP Serial Numbers…] button.
  • Page 242 8. Under the Trap SNMP Version heading, select the SNMP version supported by your SNMP Manager. Note that the Xerox Common Management Interface (XCMI) used by this system supports both SNMP versions 1.0 and 2.0. 9. Under the Traps Type heading, place a check mark in the available boxes for the type of Traps you wish to send to the Manager.
  • Page 243 this feature. Enabling IPP NetWare (NDS and Bindery) P r od u c t Na me Bo o k N am e Internet Print Protocol (IPP) is a standard for printing over the Internet. The IPP client generates printing and status instructions to be received and processed by the DocuSP IPP gateway.
  • Page 244 Setting up the Netware Server Setting the Frame Type and Novell Net Number - 20 Services (NDS) and bindery emulation connections. In addition, it provides support for IPX/SPX over Ethernet 802.2, Ethernet ll, and Ethernet 802.3 frame types. The gateway requires the gateway protocol and network numbers to be configured manually.
  • Page 245 Licenses…] from the Setup menu and verify that the Novell NetWare Gateway license is present and enabled. If the license is not present, contact your Xerox representative. 4. The NetWare tab indicates NetWare routes and their supported frame types. Auto Configuration is the default setting for detection.
  • Page 246 8. If not part of a license package, the License String should be filled in with a lengthy string of characters (letters and numbers). If this is not the case, contact your Xerox representative. P r o du c t N am e B o ok N am e...
  • Page 247 Viewing or Changing Phase Type and Zone Name Microsoft ADS User Names Configuring the system to join the domain P r od u c t Na me Bo o k N am e 9. Select [OK] or [Apply] to save your settings, or [Cancel] to close the window without making any changes.
  • Page 248 Logging on to the system with ADS user names Encoding Setting up encoding - 24 DNS name or NetBIOS name for the Windows 2000 domain controller. 6. Select [Join Domain…]. 7. In the Active Directory Services Login dialog, enter in the User Name and Password that matches the information that was used when creating the user account for the system as described in step 1 above.
  • Page 249 – Data Streaming: Cable-length independent up to 400 feet (122 m), and is usually reserved for fast devices (including Xerox printers) that operate at extended lengths. Systems should operate in Data Streaming mode only at your direction and configuration. Data Streaming mode is not “interlocked;”...
  • Page 250 - 26 already set up, are shown in the Devices list. NOTE: You cannot add a device while the Online Channel Interface is enabled from the Online Manager. More Information... Device Options: – Name: The user-supplied name that identifies each configuration is limited to 40 characters.
  • Page 251 Selecting and Creating Security Profiles Selecting the Current profile P r od u c t Na me Bo o k N am e Security Profiles control access to the system for individuals belonging to any one of three main user account groups. The three account groups are: •...
  • Page 252 Selecting the Default Profile Selecting the Default Profile to be the Current Profile Viewing Profile Properties - 28 To select the default profile: 1. Logon to the DocuSP Controller as a System Administrator. 2. From the Setup menu select [Security Profile...] to display the Security Profiles window.
  • Page 253 Copying Profiles and Creating New Profiles P r od u c t Na me Bo o k N am e To copy profiles and create new profiles: 1. Logon to the DocuSP Controller as a System Administrator. 2. From the Setup menu select [Security Profiles...] to display the Security Profiles window.
  • Page 254 - 30 2. Select a User Name from the pull-down menu. 3. Select [OK] or continue setting properties. • Logon Message and Minimum Password Length You can set up a custom logon message and the minimum length of a password. 1.
  • Page 255 Adding, editing and deleting IP Addresses and Members P r od u c t Na me Bo o k N am e Enabled is the default value for authentication for Low, Medium, and High factory-default profiles. This forces the user to log on to the system to use its features.
  • Page 256 Adding IP Addresses Adding IP Address Members - 32 • Adding IP Addresses • Adding IP Address Members • Editing IP Addresses and Members • Deleting IP Addresses and Members To add an IP Address to the Address field in order to Enable Specified Connections: 1.
  • Page 257 Editing IP Addresses and Members Deleting IP Addresses and Members System Preferences Setting International Preferences P r od u c t Na me Bo o k N am e IP Address information can be edited: 1. Select [Enable Specified Connections]. 2.
  • Page 258 Setting Up the Default Save Directory - 34 change the international preferences; [Server UI], [Administration Pages], [Billing], or [Accounting]. NOTE: Billing is only applicable to the monochrome products. 4. From the Language pull-down menu, select the desired language. A system restart is necessary when you change this setting.
  • Page 259 Setting PPML preferences P r od u c t Na me Bo o k N am e NOTE: The following conditions apply to Duplicate Job Name Resolution: – Options are applied only to the local drive. – The system logs document when a job has been replaced and when new versions are created.
  • Page 260 Setting Job Processing options - 36 To set PPML preferences: 1. Select [System Preferences...] from the DocuSP Setup menu. 2. Select the PPML tab. 3. Within the Directory text field, type the path to the directory in which your PPML packages exist. This enables the PPML package unzipper to locate the packages.
  • Page 261 P r od u c t Na me Bo o k N am e The unopened file must be sent directly to the controller. As an example, if your TIFF image is located on the desktop, right-click the image and select [Print]. Select from the following: –...
  • Page 262 Setting the Job Policy - 38 RIP employed at this setting) to 5 (the maximum allowed by the base model DocuSP controller - see note below). If this setting is greater than 1, the feature will appear in the Queue Properties tab in Queue Manager; at the Queue level you will be able to enable or disable the feature, provided that it is set to greater than 1 in the Job Processing Preferences tab.
  • Page 263 P r od u c t Na me Bo o k N am e jobs that are too big or too small for the selected finishing option are handled by the system. More Information... Fault Job: Faults the job if the number of pages to print is too large or too small for the selected finishing.
  • Page 264 - 40 NOTE: Retain PDL files can be enabled and the maximum number of retained jobs can be set with a range of 1-500 by editing the printSvc.config file. NOTE: Time Period can only be used for streamed jobs. It does not apply to spooled jobs.
  • Page 265 P r od u c t Na me Bo o k N am e NOTE: Depending on the size of the retained jobs and the size of the internal hard drive on your system, a lower value may be more appropriate. Users employing the setretainPDL utility should be aware that disk capacity monitoring is the responsibility of the end user.
  • Page 266 Setting the font site policy - 42 for print. – User Intervention: Prompts the operator with a fault message when a job fills the partition. The selections available are: print the job in small partitions, print the job 1 to N with a quantity of 1, or cancel the job and require that the job be broken into smaller pieces and resubmitted.
  • Page 267 Stocks and Trays P r od u c t Na me Bo o k N am e PostScript fonts when a font that is requested for a job is not available. NOTE: If you do not have a valid PostScript license, the system does not contain PostScript fonts.
  • Page 268 Setting Preferences for the Remote Workflow - 44 names. This can be useful when the paper type you are using is differentiated by size only. If selected, the following fields become active: • Auto Generate Name Extension – Selecting this option automatically appends an exclamation character followed by a number to each duplicate stock name entry in the database (i.e.
  • Page 269 P r od u c t Na me Bo o k N am e controller running version 4.00.00 or higher software. The DocuSP interface can be displayed on the workstation, allowing a System Administrator or Operator to access the system for printer status, job management, queue management, and administration functions.
  • Page 270 Enabling SSL/TLS - 46 4. Right-click the IP address you want to edit and select [Edit...]. 5. Make your changes and select [OK]. The edited IP address displays in the IP Address field. Deleting IP addresses To delete IP addresses: 1.
  • Page 271 P r od u c t Na me Bo o k N am e b. The server sends it s public key with its certificate. c. The client checks that the certificate was issued by a trusted party (the CA), that the certificate is still valid, and that the certificate is related to the site contacted (that the domain name of the server is the same as that on the certificate).
  • Page 272 Managing your SSL/TLS certificate - 48 lower than optimal to avoid locking these client workstations out. 6. Select [Close] to exit and save your changes. Since you must have a valid SSL/TLS certificate installed on your Controller in order to effect SSL/TLS transactions, you must obtain and install one of two types;...
  • Page 273 P r od u c t Na me Bo o k N am e certificate has been installed. Click [Close]. You are now able to enable SSL/TLS. For more information, select Enabling SSL/TLS. Setting up a signed certificate from a certificate authority To set up a Signed Certificate from a Certificate Authority: 1.
  • Page 274 IP Filter - 50 Installing a received SSL/TLS certificate You can install a received SSL/TLS certificate that is stored on the file system or CD media. To install a received SSL/TLS certificate: 1. Logon to the DocuSP Controller as a System Administrator. 2.
  • Page 275 Adjusting the brightness of the LCD monitor User Preferences Changing the GUI font size in User Preferences Formatting a diskette P r od u c t Na me Bo o k N am e The brightness level of the monitor can be adjusted by the user. To adjust the brightness of the LCD monitor: 1.
  • Page 276 FTP and Remote Diagnostics Using FTP/Remote Diagnostics - 52 6. The Format Diskette window displays. To specify a volume name for the diskette, type the name in the MS–DOS Volume Label text field. NOTE: Only an MS–DOS format is available. 7.
  • Page 277 Managing Users and Groups Managing Users P r od u c t Na me Bo o k N am e restart. The System Administrator can add, edit, and disable user accounts and manage group authorization. To manage users: 1. From the Setup menu select [Users & Groups...]. 2.
  • Page 278 Group Authorizations Viewing ADS Group information - 54 b. Right-click the user and select [Delete]. c. Click [OK]. The account is removed form the user list. The System Administrator can enable account groups to access diagnostics and/or job management areas. To set group authorizations: 1.
  • Page 279 Loading additional fonts on the controller The Accounting feature tracks all jobs that have been processed and printed, enabling your site to charge for use of the Xerox printing system. The accounting log provides a detailed record for each job. You...
  • Page 280 Using account logging, Automatic Export/Purge, and Remote Purge The Operator may view the accounting log, print the entire log or specific job records, or export the log to a file for further processing by another software application. The System Administrator can also enable/disable or purge the accounting log. To view the accounting log: 1.
  • Page 281 Printing the Accounting Log P r od u c t Na me Bo o k N am e number of log entries are present. Select [Enable] to set Automatic Export/Purge options. The [Settings...] button becomes active. ii. Click [Settings...] and select the directory, file properties, and export records that will be purged or exported.
  • Page 282 Purging the Accounting Log Exporting the Accounting Log 7. Select [OK] to print the accounting log. You can purge specific entries or the entire Accounting Log. Ensure that important Accounting Log information is first saved (exported) before it is purged. See Exporting the Accounting Log for additional information.
  • Page 283 P r od u c t Na me Bo o k N am e • To export all records mark [All]. • Clear [All] and enter the range of job ID numbers you want to export. • Select [Job ID] and enter a job ID number to export all the specific records associated with the job ID.
  • Page 284 Managing Fonts Select [O • Full DocuSP: A File Property type characterized by a fixed length log entry. All null values are included as blanks between delimiters. • Condensed DocuSP: Used only for Version 2, this File Property type enables the log entry to contain only that data that is pertinent to DocuSP 1.4.
  • Page 285 Viewing fonts on the controller P r od u c t Na me Bo o k N am e or as part of a job. These are called Soft fonts or Cartridge fonts. More Information... Fonts that are permanently installed on the DocuSP controller are called Resident fonts.
  • Page 286 Printing a list of PostScript and PCL resident fonts Loading additional fonts on the controller • PostScript Soft: Displays any fonts that have been loaded on the controller by the System Administrator. PostScript Soft fonts can be deleted from the controller. •...
  • Page 287 P r od u c t Na me Bo o k N am e 2. Select [PostScript/PDF/PCL Fonts...] from the Administration menu. 3. Select one of the following font types: • PostScript Soft • PCL Cartridge 4. Select [Load...]. The Import Fonts dialog window opens. 5.
  • Page 288 - 10 P r o du c t N am e B o ok N am e...
  • Page 289 Feature Access Button (FAB) descriptions and workflows Size/Color FAB Type/Weight FAB P r od u c t Na me Bo o k N am e DocuSP Feature Access Buttons (FABs) DocuSP utilizes buttons, called Feature Access Buttons, to enable you to set job properties. From the Size/Color FAB choose stock size and color options.
  • Page 290 Options FAB Options FAB • Recycled • Ordered stock: Enter the ordered stock name in the text field then select the sequence number of the ordered stock. The sequence is the number of unique sheets within the ordered set before the set repeats. •...
  • Page 291 Coating FAB Basic Settings FAB P r od u c t Na me Bo o k N am e • Clean Up: Automatically feeds stock from the tray following a paper jam in the fuser so that the photoreceptor belt can be cleaned before the job continues.
  • Page 292 Slip Sheets/Offset FAB To use the Basic Settings FAB: 1. Select the Basic Settings FAB. 2. Select a Sides Imaged option from the pull-down menu. Move your cursor over the paper mimic icons to see a description of each available Sides Imaged option. Make your selection by clicking the appropriate icon.
  • Page 293 Mixed Stock Size Job FAB Set Sample FAB Layout FAB P r od u c t Na me Bo o k N am e page number at which to offset the output. In the Page Boundary field type in a page number or, use the spin box to select a page number.
  • Page 294 Print Adjustments FAB Resolution FAB Resolution/Halftone FAB For additional information on the Layout FAB, see Caveats for using the Layout feature. This set of features allow you to adjust print darkness, printer mode, and toner saver settings. To use the Print Adjustments FAB: 1.
  • Page 295 Image Shift FAB P r od u c t Na me Bo o k N am e 1. Select the Image Quality tab. 2. Choose the Resolution/Halftone FAB. 3. Select the resolution by marking the appropriate radio button. 4. From the Halftone pull-down menu, select the desired setting according to your system.
  • Page 296 Rotation FAB 5. Select the desired unit of measure (dpi, mm, inches). 6. Select a Shift Option. • Independent: Select an independent vertical or horizontal shift for both sides 1 and 2. • Auto-Center: Automatically centers the image on the page. •...
  • Page 297 Original Type FAB Original Size FAB Image Shift FAB P r od u c t Na me Bo o k N am e or binding). In some instances, you may only be able to select rotation on the job ticket. To use the Rotation FAB: 1.
  • Page 298 - 10 printing. The tab window contains a mimic of a printed page that reflects the image shift changes you make. 3. Select the desired unit of measure (inches, mm). 4. Using the X axis and Y axis, enter a shift value by using the arrows or by typing in a number.
  • Page 299 P r od u c t Na me Bo o k N am e the same direction. The horizontal shift remains independent for both sides. Tandem is best used for head- to-toe jobs. 5. Select the desired unit of measure (inches, mm). 6.
  • Page 300 - 12 P r o du c t N am e B o ok N am e...
  • Page 301 DocuSP Frequently Asked Questions (FAQs) This section of the DocuSP helpset is intended to provide you with workflows for common tasks that can be performed using your system. It is not intended to supplant the point-of-need documentation provided elsewhere; rather, it is intended to function as a “catch-all” for tasks that are frequently elevated to the “Operator Assistance Call”...
  • Page 302 General job programming tasks How do I change job properties? – How do I print a saved job? – How do I delete a job? – How do I pause and resume a printer? – How do I pause and resume a printer? •...
  • Page 303 How do I make image quality adjustments? P r od u c t Na me Bo o k N am e These tabs include: • Settings tab (see The Settings tab) • Stock tab (see The Stock Tab) • Output tab (see The Output Tab) •...
  • Page 304 How do I program multiple stocks in a single job? How do I turn off banner, error and attributes report pages? method. Select from the following choices: • System Specified • Nearest Neighbor • Bi-linear • Smart Once you have made your choice, select [Apply]. Your setting will be listed on the FAB.
  • Page 305 How do I determine the optimal Parallel RIP option? Print Application Parallel RIP Applicable? Print-On-Demand Ideal PPR candidate Books-On-Demand • POD applications often contain very little repeated content. • Perfect for extremely tight turnarounds on very short runs like single-copy jobs. •...
  • Page 306 Print Application Parallel RIP Applicable? Yearbooks Ideal PPR candidate • The job may have a repeating school logo but many student portraits that do not repeat. The extra RIP horsepower of PPR can help guarantee printer productivity. • PPR can RIP multiple segments of this book in parallel and speed...
  • Page 307 Print Application Parallel RIP Applicable? Journals Ideal PPR candidate • Well-suited for PPR, especially if the journal contains many RIP intensive components, such as scanned images or photos. Product Manuals Ideal PPR candidate • Producing very short or small runs of manuals is ideal.
  • Page 308 Manipulating jobs in the main job window How do I hold a job? How do I proof a job? How do I save a job (to system or remote media)? processed in parallel in multiple RIP instances. The number of available parallel RIPs is system-dependent.
  • Page 309 How do I print a saved job? P r od u c t Na me Bo o k N am e 4. Select the Settings tab. 5. Choose the Destination FAB, select [Save]. Select [Print & Save] if you want to print a job and also save it. When this selection is made, additional controls are made available.
  • Page 310 .How do I interrupt a job to print another job? How do I prioritize/promote a job? How do I set up First In First Out (FIFO) printing? - 10 NOTE: If you do not have a valid PostScript license on the system, you will not see PostScript in the list of format options.
  • Page 311 How do I delete a job? How do I pause and resume a printer? P r od u c t Na me Bo o k N am e 3. Set the Scheduling Mode: The Scheduling Mode is used to specify how jobs that require unavailable paper stock or finishing options are handled by the system.
  • Page 312 How do I pause and resume a printer? Job layout and finishing How do I print a job in reverse order? How do I print a job head-to-toe? - 12 NOTE: IPDS jobs will not stream/RIP and other non-IPDS jobs in the system will stop processing when an IPDS job is sent to a Paused DocuSP system.
  • Page 313 How do I print a 2-up job head-to-toe? How do I print letter size on larger paper? How do I print 5.5 x 8.5 duplex? P r od u c t Na me Bo o k N am e 3. Select the Output tab. 4.
  • Page 314 How do I program job finishing? How do I program a booklet/signature job? - 14 main window. To program job finishing: 1. Open the Job Manager. 2. Double-click the job you wish to edit. The Job Properties window opens. 3. Select the Output tab. 4.
  • Page 315 How do I convert a signature job to standard, and a standard job to signature? How do I adjust the bleed edge of a job? P r od u c t Na me Bo o k N am e 6. From the Layout pull-down menu, select one of the signature booklet options: •...
  • Page 316 How do I change stitch/staple placement? - 16 applied. • Remove Image Bleed • More Information... • When bleed and trim size are programmed for signature- style layouts (Booklet and Perfect Booklet), there will be the ability to specify the amount of image bleed to remove along the center fold line of the signature output sheet.
  • Page 317 How do I insert a range of pages before a specified page? How do I add inserts to a 2-up or signature job? How do I perform a multi-page crop? How do I add slip sheets? P r od u c t Na me Bo o k N am e NOTE: If dual staple is selected, you will be able to adjust one or both of the staple placements, using the provided spin boxes.
  • Page 318 How do I select offset stacking? How do I add and program covers? - 18 menu. Select [Unspecified] from the Name menu to set custom stock properties. Make selections from the Size/Color FAB, Type/Weight FAB, and if available, Coating FAB. –...
  • Page 319 How do I add and program inserts? P r od u c t Na me Bo o k N am e 3. Select the Special Pages tab. 4. Choose the Covers FAB. 5. Choose [Add Front Cover...], or [Add Back Cover...]. The Covers Properties tabset opens.
  • Page 320 Queue management topics - 20 To create inserts: 1. Open Job Manager. 2. Double-click a job in the Active or Inactive Jobs list. You can access Completed jobs if Retain PDL Files is enabled. For additional information about Retain PDL Files see Setting the Job Policy.
  • Page 321 How do I create a queue? P r od u c t Na me Bo o k N am e Create a new queue when you need to control the flow or handling of documents in different ways. To create a new queue: 1.
  • Page 322 How do I copy a queue? - 22 NOTE: If Parallel RIP is selected, you will not be able to select VI Object cache options, and if VI Object Cache is selected, Parallel RIP is disabled automatically. The queue set up for Parallel RIP should be set to Protected PostScript and Parallel RIP enabled.
  • Page 323 P r od u c t Na me Bo o k N am e NOTE: When creating a queue to be used for lp/lpr printing, the queue name must be limited to 14 characters. A queue name longer than 14 characters will not be visible to the lp/lpr gateway.
  • Page 324 Stock Programming/Tray Usage Stocks and Trays topics How do I resolve stock programming conflicts (required stock not loaded)? How do I change stock programming (paper tray stock change)? - 24 The following topics pertain to stock programming, and to paper tray programming and usage.
  • Page 325 How do I change paper tray attributes? How do I direct jobs to a particular tray? General and Accounting topics How do I load fonts onto the DocuSP controller? P r od u c t Na me Bo o k N am e This procedure is similar to changing stock programming.
  • Page 326 How do I export/save the accounting log? - 26 3. Select [PostScript/PDF/PCL Fonts...] from the Administration menu. 4. From the Font Type menu, select one of the following font types: • PostScript Soft • PCL Cartridge 5. Select [Load...]. The Import Fonts dialog window opens. 6.
  • Page 327 P r od u c t Na me Bo o k N am e NOTE: For MS_DOS compatibility type eight characters or less. 4. From the Export records field choose one of the following: NOTE: Additional option selections are available for all versions except Version 2.
  • Page 328 How do I print the accounting log? - 28 NOTE: Since the new fields add color features to the accounting log, Monochrome users may choose to retain their current workflows and continue to use one of the earlier versions. 6. Select a Type for the exported Accounting Log: •...
  • Page 329 How do I use Power Saver? P r od u c t Na me Bo o k N am e To print the accounting log: 1. Select [Accounting...] from the Administration menu. 2. Select [Print...]. 3. Select a print queue from the Queue pull-down menu. 4.
  • Page 330 How do I use immediate Power Saver How do I exit Power Saver - 30 Sleep Mode is entered after a specified time in Low Power Mode, or after a specified time idleness, if Low Power Mode is disabled. Sleep Mode is terminated by print requests and certain other system events.
  • Page 331 About Color Management The Color Manager Window P r od u c t Na me Bo o k N am e Color Management Color workflows often involve several different devices, including but not limited to, monitors, scanners, cameras, and printers. Each of these devices has a specific color range, or gamut, that it can produce.
  • Page 332 The Associations tab Understanding the Associations tab menus varying complexity. The four tabs on the Color Manager Main Window are: • Associations tab: Within this tab, you can associate named stocks with color groups or profiles. • Color Profiles tab: Within this tab, you can manage color profiles as well as perform color calibrations on your stocks.
  • Page 333 P r od u c t Na me Bo o k N am e This list contains the following columns: • Color Group Icon: the first column in this list contains an icon that shows whether the Color Group is pre-installed or user- created.
  • Page 334 – New Profile Family... – Add Halftone Profile... – Replace Halftone Profile... – Assign Profile Family... • Calibration NOTE: Color Profile activities can also be performed using the Color Profiles tab. Instructions for these activities can be found in The Color Profiles Tab. –...
  • Page 335 Using the Associations tab Setting Color Group properties Creating a new Color Group P r od u c t Na me Bo o k N am e • Redisplay To set Color Group properties: 1. Open Color Manager. 2. Select the Associations tab. 3.
  • Page 336 Moving a stock into a Color Group Setting a Color Group as default Deleting a Color Group Exporting a Color Group To move a stock into a Color Group: 1. Open Color Manager. 2. Select the Associations tab. 3. Right-click on the desired Color Group. Select [Color Group: Move Stock].
  • Page 337 Restoring Color Group defaults Calibrating the printer P r od u c t Na me Bo o k N am e export policy. The checkbox is labelled “Include Profile Data.” 6. Select [OK]. The stock will export. 7. After the export is complete, select [OK] from the dialog that pops up.
  • Page 338 loaded in the machine. 4. Select the [Calibrate...] button at the bottom of the screen. 5. Within the text fields, ensure the Color Group and Stock Name are correct. 6. Select the halftone for which you are calibrating. NOTE: If you intend to use several halftone profiles, you will need to complete this process for each of the desired halftones.
  • Page 339 The Color Profiles Tab Understanding the Color Profiles tab P r od u c t Na me Bo o k N am e Profiles tab, your calibration date and time will appear for all stocks associated with the profile. The stock actually calibrated will be in bold type.
  • Page 340 Setting up a new Profile Family - 10 • State • Name • Type • Color Space • Description To prevent any attribute from displaying, simply click the checkbox to remove the mark. In addition to these attributes, the following view options are available in this menu: •...
  • Page 341 Adding a Halftone Profile P r od u c t Na me Bo o k N am e 14. Select [OK]. 15. Select [3. Measure...]. 16. Select [Begin] and follow the on-screen prompts as the X-rite Spectrophotometer scans a series of strips on the test target. A set of Tonal Reproduction Curves (TRCs) are generated.
  • Page 342 Replacing a Halftone Family - 12 9. When the Information screen appears, select [OK]. The target will print. 10. Select [2. Properties...]. 11. Type a new profile name in the text field. 12. If desired, type a description. 13. Under “Options,” select whether the profile will: •...
  • Page 343 P r od u c t Na me Bo o k N am e 6. From the Print Boundary dialog, select from the following: • End of Current Job • End of Current Copy • NOTE: The default quantity is 5 copies. 7.
  • Page 344 Assigning a Profile Family Deleting a Color Profile Saving the Profile List Importing the Profile List - 14 To assign a Profile Family: 1. Open Color Manager. 2. Select the Color Profiles tab. 3. Right-click in the list. Select [Color Profile: Assign Profile Family...].
  • Page 345 Exporting the Profile List Exporting Color Profiles to CD-RW P r od u c t Na me Bo o k N am e 2. Select the Color Profiles tab. 3. Right-click on a profile in the Color Profiles list. Additionally, you may click and drag to select multiple profiles within the list, and then right-click within the selection area.
  • Page 346 Saving a list of Color Profiles to CD-RW Printing the Profile List - 16 NOTE: This is necessary so that the DocuSP drop-down menus will contain the choice “CD_RW 1.” 3. Open Color Manager. 4. Select the Color Profiles tab. 5.
  • Page 347 The User TRCs tab User Tonal Reproduction Curves (TRCs) User TRC menus P r od u c t Na me Bo o k N am e • 1-sided • 2-sided • Head to Toe 7. Select the quantity of printed copies. 8.
  • Page 348 New User TRC window - 18 using this option. • Delete: Selecting this option will delete the TRC. • Print...: The selected TRC can be printed using this selection. • New...: To create a new User TRC you may choose this option.
  • Page 349 Creating a new User TRC P r od u c t Na me Bo o k N am e Each option in the Curves area is defined as follows: • View: Defines which color separation(s) is/are present in the display graph. •...
  • Page 350 Exporting User TRCs to CD-RW The Spot Color Editor tab Understanding the Spot Color Editor window - 20 To Export User TRCs to CD-RW: 1. Place a CD-R or CD-RW in the CD-RW Drive. 2. Restart DocuSP. NOTE: This is necessary so that the DocuSP drop-down menus will contain the choice “CD_RW 1.”...
  • Page 351 P r od u c t Na me Bo o k N am e • Color Name: A column that contains the name of the spot color. • CMYK: A column that contains numerical values corresponding to the respective values of Cyan, Magenta, Yellow, and Black that are present in each spot color.
  • Page 352 Editing an existing spot color Creating a new spot color - 22 • Clear All • Redisplay To edit an existing spot color: 1. Open the Color Manager. 2. Select the Spot Color Editor tab. 3. Right-click on the desired row in the Spot Color Table. 4.
  • Page 353 Printing a Swatch Book Reverting to original spot color values Deleting a custom spot color Printing a proof of a spot color P r od u c t Na me Bo o k N am e To print a Swatch Book of PANTONE® spot colors: 1.
  • Page 354 The Controller will apply a Medium GCR color transformation by default to all jobs unless the user specifies the Light or Heavy Output Profile selection. This is for both Xerox provided Output P r o du c t N am e B o ok N am e...
  • Page 355 P r od u c t Na me Bo o k N am e Color profiles and customer created Output Color profiles. The new Profiles can be set at the Queue or Job level, and are defined as follows: • XEROX_DCxxxx-Heavy_GCR: this selection will produce lower quality color prints but will cause the system to use much less Cyan, Magenta, and Yellow toner, thereby saving the...
  • Page 356 Using the Grayscale Image Print Mode for Performance Using ICC Profiles Setting up an Input ICC Profile - 26 DocuSP affords the user the ability to select the Grayscale Image Print Mode from the Setup Menu: System Preferences...: Job Policy tab. Supported Options: •...
  • Page 357 • Xerox Consistent Color Mode • Xerox Consistent Color Mode, Gamma = 1 NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics. NOTE: These items may be slightly different depending upon your system’s color version.
  • Page 358 3. Select one of the Color Modes: • Xerox Color Consistent (XCC) Print Mode: Produces an output that is similar to one produced on any Xerox color product. XCC defines the way the controller transforms unknown color and minimizes the differences between Xerox color products. •...
  • Page 359 Using Open PrePress Interface P r od u c t Na me Bo o k N am e then make any changes to the queue attributes as required. • Color Options: – Trapping – Black Overprint – Anti-Aliasing See Setting Image Quality options for more information on these options.
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  • Page 361 abort account AppleTalk application software ASCII Banner Page bind bindexer bitmap P r od u c t Na me Bo o k N am e A. Glossary To terminate a program, printing, or non-printing execution before it is completed. A way to identify a job. An account can consist of a mixture of letters, numbers, and symbols.
  • Page 362 boot buffer Cartridge Font caution client software collated command command line controller data stream decomposer decomposition service To load initial instructions into the memory of the computer. These instructions then direct the loading of the rest of the program. An area of memory used for the temporary storage of data as it is being transferred from one location to another.
  • Page 363 Logical grouping of files and subdirectories that are identified by name. The Xerox application software that is running on the Sun workstation which becomes the interface connection between the client and the printer. Dots per inch.
  • Page 364 Error Page Ethernet Exception Pages extension fault filename fill finishing fixed disk font font renderer informing you of an error or a fault that occurred with the processing of a job. A page printed at the end of a print job that includes error messages, if any occurred.
  • Page 365 format frame fuser wrap gateway Graphical User Interface (GUI) grayscale Half Bitting halftone screen hard disk P r od u c t Na me Bo o k N am e The layout of a document, including margins, page length, line spacing, and font;...
  • Page 366 head to head head to toe highlight Hold humidity HTTP icon image image quality Image Shift ineligible job interpolation interposer To print the reverse side of a page so that the finished document opens like a book. To print the reverse side of a page so that the finished document opens like a calendar.
  • Page 367 P r od u c t Na me Bo o k N am e One of the resident fonts loaded on the DocuSP controller at installation. Image Output Terminal: The part of a printer or a copier that actually marks the paper. The Internet Protocol of the TCP/IP communications suite.
  • Page 368 landscape logon log out Long Edge Feed (LEF) menu minimum thickening misregistration modules moire Local Area Network: A network connecting computer and peripheral devices through cables. The page orientation in which page images are arranged horizontally on the page so that the resulting image is wider than it is long;...
  • Page 369 named stock offset operating system (OS) Operator Ordered Stock orientation password path P r od u c t Na me Bo o k N am e A particular paper stock which has been assigned a particular name to make it easier to identify the stock and its associated characteristics (color, weight, size, etc.) within the DocuSP stock list.
  • Page 370 peripheral A device used in conjunction with a computer or workstation usually for input or output. Printers and modems are examples of peripherals. permissions The attribute of a file or directory that specifies who has read, write, or execute access. pitch The number of characters per inch.
  • Page 371 print application software print client print job Print Now print options print queue print service printer Printer Manager priority proof job promote public net P r od u c t Na me Bo o k N am e printer. Software resident on the client workstation used to create print documents.
  • Page 372 queue Queue Manager Raster Image Processor (RIP) rasterizer reboot release Reprint Manager Resident Fonts resolution rotation router - 12 A subdirectory on a print server where jobs are stored until the print server can deliver them to the printer. A component of the DocuSP software that allows the user to create, manage, and modify queues.
  • Page 373 Sample Job scalable fonts scroll bar scrolling select server settings Short Edge Feed (SEF) simplex slider Slip Sheets SNMP Soft Fonts Solaris P r od u c t Na me Bo o k N am e A print file in a specific PDL format whose printed result is known. The output of the Sample Job on a subject printer is compared with the known result as a diagnostic tool to determine whether the printer is working properly.
  • Page 374 includes the Sun Operating System. Spots per inch. spooling space Space allocated on a print server for storing requests in the printer queue. stacking To offset stacks for collated output, uncollated output, or both. This enables stacks or sets of prints to be delivered in a staggered pile. staple A finishing option that uses precut wire to staple each print set.
  • Page 375 System Administrator System Specified 2D Overstrike 2-sided 2X scaling Tagged Image File Format (TIFF) TCP/IP throughput TIFF toner trapping P r od u c t Na me Bo o k N am e The person generally responsible for configuring, operating, and maintaining network systems and workstations.
  • Page 376 UFST uncollated UNIX Unspecified Stock VIPP virtual printers Walk Up User warm boot warning weight workstation - 16 Agfa’s Universal Font Scaling Technology, is one of several font rasterizers. The USFT control setting is used to adjust the amount of thickening for Intellifont scalable fonts. A method of stacking printed pages.
  • Page 377 write black write white X axis Y axis zone P r od u c t Na me Bo o k N am e interaction with a network. The laser images the location on the photoreceptor where black marks are to be printed. The technology enhances the ability to consistently print the fine details associated with lines, text, and halftone dots thereby producing uniform, smooth gray tones and graphics.
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