Ad Hoc Conferencing With Authentication - Polycom RealPresence 800s Administrator's Manual

RealPresence Collaboration Server 800s Administrator's Guide
4
To enable this workflow, the following components must be defined in the system:
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Ad Hoc Conferencing with Authentication

The MCU can work with an external database application to validate the participant's right
to start a new conference. The external database contains a list of participants, with their
assigned parameters. The conference ID entered by the participant is compared against the
database. If the system finds a match, the participant is granted the permission to start a new
conference.
To work with an external database application to validate the participant's right to start a
new conference, the Entry Queue IVR Service must be configured to use the external
database application for authentication. In the external database application, you must
define all participants (users) with rights to start a new conference using Ad Hoc
conferencing. For each user defined in the database, you enter the conference ID,
Conference Password (optional) and Chairperson Password (when applicable), billing code,
Conference general information (corresponding to the User Defined 1 field in the Profile
properties) and user's PIN code. The same user definitions can be used for conference access
authentication, that is, to determine who can join the conference as a participant and who as
a chairperson.
D-2
The MCU checks whether a conference with the same Conference ID is running on the
MCU. If there is such a conference, the participant is moved to that conference. If there
is no ongoing conference with that Conference ID, the system creates a new conference,
based on the Profile assigned to the Entry Queue, and connects this participant as the
conference chairperson.
IP Endpoint
MCU
Gatekeeper - 925
IP Endpoint
925DefaultEQ
IP Endpoint
Figure D-1 Ad Hoc Conference Initiation without Authentication
An Entry Queue IVR Service with the appropriate audio file requesting the Conference
ID
An Ad Hoc-enabled Entry Queue with an assigned Profile
MCU
Prefix in
Network
Name: DefaultEQ
Numeric ID: 1000
Maple_Room
Conference ID: 1001
On Going
Conference
with this ID?
New Conference
ID: 1300
Polycom, Inc.