Managing Folders; Viewing Public Folders - Toshiba STRATA CS Communication Server Release 6 User Manual

Managing folders

This section is a guide to basic actions you can perform on folders. The folders that support
subfolders are the Voice Mail folder and the Contacts folder.
Creating folders
1.
2.
3.
4.
Deleting folders
1.
2.
Renaming folders
1.
2.
3.
Moving items between folders
1.
2.
3.

Viewing public folders

Public folders contain items that all Strata CS users can view and use. For example, any user can
view a public contact's information or place a call to that contact.
Example: Your company defines its departments as public workgroups. All users in the
company can view the members of those workgroups.
To view public folders, click
Note:
Items in public folders are not generally available for editing or deleting. You must have
special permission to edit a public item.
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Choose
File > Folder > New Folder
Under , type a name for the new folder.
Name
Under
Select where to place the folder
place the new folder. The folders that support subfolders are the Voice Mail folder and
the Contacts folder.
Click . The folder appears in the Folder List.
OK
In the Folder List, click the folder that you want to delete.
Choose
File > Folder > Delete
folder. To delete a folder permanently, you must delete it from the Deleted folder or
empty the Deleted folder by choosing
In the Folder List, click the folder that you want to rename.
Type a new name for the folder.
Press ENTER to complete the name change.
In the Folder List, select the folder that contains the items you want to move to another
folder. The contents of the folder appears in ViewPoint window.
Select one or more items that you want to move.
Drag the selected items to the target folder in the Folder List.
Public Folders
. The Create New Folder dialog box opens.
, click the folder within which you want to
. The folder and its contents is moved to the Deleted
Tools > Empty Deleted Folder
in the Folder List.
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