Connecting To A Conference - Polycom RealPresence 4000 Administrator's Manual

Table 12-4 summarizes the RMX's usage of Microsoft Outlook data fields included in the
meeting invitation.
Table 12-4
Microsoft
Outlook Field
Subject
Start/End Time
Record
Video Access
Number
Video Access
Number (Cont.)
Audio Access
Number
Streaming
recording link

Connecting to a Conference

Participants can connect to the conference in the following ways:
•
•
•
Polycom, Inc.
Microsoft Outlook Field Usage
Usage by the RMX / DMA
Conference / Meeting Room
Display Name of Conference / Meeting
Room.
Enable Recording in the Conference or
Meeting Room Profile.
Comprised of: <MCU Prefix in
Gatekeeper>
<Conference Numeric ID>.
Note: It is important that MCU Prefix in
Gatekeeper field in the RMX's IP
Network Service - Gatekeeper tab and
the Dial-in prefix field in the Polycom
Conferencing Add-in for Microsoft
Outlook - Video Network tab contain the
same prefix information.
If Recording and Streaming are enabled
in the Conference Profile, this number
is used as part of the recording file
name.
ISDN/PSTN dial-in number.
Up to two numbers are supported.
Enables the recording of the
conference to the Polycom RSS using
the recording link.
Enables streaming of the recording of
the conference from the Polycom RSS.
Participants with Polycom CMA Desktop™ or a Microsoft Office Communicator client
running on their PCs can click on a link in the meeting invitation to connect to the
meeting.
Participants with a HDX or a room system will receive a prompt from the endpoint's
calendaring system along with a button that can be clicked in order to connect.
Participants with endpoints that are not calendaring-enabled can connect to the
meeting by dialing the meeting number manually.
Participants outside the office or using PSTN or mobile phones, can use the dial in
number in the meeting invitation to manually dial in to the meeting.
Chapter 12-Polycom Conferencing for Microsoft Outlook®
Gathering Slide
Meeting Name.
Used to calculate the Conference's Duration.
Display Recording option.
Displayed as the IP dial in number
in the Access Number section of
the Gathering Slide.
Displayed as the ISDN/PSTN dial-
in number in the Access Number
section of the Gathering Slide.
If recording is enabled, a REC
indicator is displayed in the top left
corner of the slide.
12-9