Saving A Copy Of A Sent Document - Canon imageRUNNER ADVANCE C5560i III User Manual

Saving a Copy of a Sent Document

● A copy of a document is saved even if a sending error occurs.
● Depending on the type of destination, the following restrictions may apply.
- E-Mail: An e-mail without a message is sent.
- Fax/I-Fax: The sent fax cannot be saved as an electronic file.
Registering the Storage Location and File Format
In order to back up fax documents, it is necessary to register settings such as the storage location and file format in
advance.
● You cannot perform Direct Sending if you set <Settings for Sent Document Backup> to <On>.
● This setting automatically switches to <Off> in the following cases. Specify the destination again or return
the setting to <On> as required.
- When the backup destination has been deleted from the address book
- When an address book has been imported from the Remote UI
Data(P. 827)
- When an address book has been received from <Device Information Distribution Settings>
the Device Information to Other Canon Multifunction Printers(P. 880)
1
Press <Function Settings>
Document Backup>.
2
Press <On> for <Use Sent Document Backup Function>.
Faxing
You can save a copy of a sent fax in a pre-specified destination (e-mail or file server,
etc.). Depending on the destination, the saved fax copy is converted into another
digital file format such as PDF, thus keeping documents organized and manageable.
This method also helps you easily manage logs because a folder categorized by
sender name or date is automatically created in the specified destination on the
server.
<Send>
429
Importing/Exporting the Setting
<Common Settings>
4XR3-06U
Distributing
<Settings for Sent