Using Other Convenient Personal Authentication Management Functions - Canon imageRUNNER ADVANCE C5560i III User Manual

Using Other Convenient Personal Authentication
Management Functions
Personal authentication management provides a variety of advantages in addition to user authentication. This section
describes some of the other convenient functions that use personal authentication to expand the capabilities of
multifunctional printers, such as managing user groups or creating Personal folders for individual users.
Department ID Management
Users registered in the machine can be organized into groups such as the departments that they belong to, and
managed based on their Department ID. This function lets you check the total number of pages used for each
Department ID, or set maximum limits on the number of pages that each group can use for copying or printing,
which can help reduce costs.
Personal Folder
Users who log in with personal authentication management can create a Personal folder for individual use. A
Personal folder can be specified as the send destination for scanned documents, and it can be created in a
shared folder or on a file server. Registering a Personal folder makes it easy for users to send documents to
themselves, which can effectively prevent information leakage due to sending to wrong destinations.
Configuring Personal Folders(P. 719)
ACCESS MANAGEMENT SYSTEM
An environment that uses ACCESS MANAGEMENT SYSTEM can provide more precise control in user
management, by allowing you to create new privilege levels and define which functions are available to each
privilege level. Using ACCESS MANAGEMENT SYSTEM(P. 723)
Managing the Machine
Setting the Department ID Management(P. 712)
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