Recording An Announcement On A Local Extension; Pager And Cell Phone Notification - Talkswitch CT.TS005.003902 User Manual

By default, the auto date and time stamp is on. This information is
played at the end of each message. If you have caller ID service, the
phone number is displayed with the time and date.
6. Dial 4 to record your name for the dial-by-name directory.
If you haven't recorded your name for the directory or if you wish to
change the recording, dial 4. The dial-by-name directory is accessed at
the auto attendant according to your configuration. Callers are directed
to enter the first 3 letters of the employee's last name. The system finds
the exact or closest match and plays the recorded name with the
extension number, giving callers the option to connect to that extension.
You must record your name in order for the extension to be included in
the dial-by-name directory.

Recording an announcement on a local extension

An announcement is a recorded message providing information to callers. It
can be recorded using your phone as a voicemail message or loaded as an
audio file. The system hangs up after playing an announcement. Callers have
the option of pressing
attendant. Callers can also dial 0 to perform other actions if this is
configured in the voicemail options.
You might include in the announcement a mention of the selections a caller
may press and leave a section of silence at the end to give the caller time to
make a selection.
To record an announcement, access a voice mailbox and select option 2 to
change greeting options as described in Retrieving messages and accessing a
voice mailbox on page 171.

Pager and cell phone notification

When a new message is left in a voice mailbox, it can notify a pager, cell
phone or a remote number.
You can configure the system to notify you for every new message or for only
the first new message received since the last time you accessed new
messages.
If you use remote phone notification, you can accept or reject the
notification call when you answer.
• Press to listen to messages.
T A L K S W I T C H U S E R G U I D E
during an announcement to return to the auto
1 7 3