About The Accounting Function - Oce VarioPrint 4110 User Manual

About the accounting function

About the accounting function
Introduction
The machine has an optional accounting function. The system administrator must enable
the accounting function in the Settings Editor to make this function visible on the oper-
ator panel. This section describes the principles and use of the accounting function.
The principles of accounting
Accounting is the allocation of costs for all types of jobs to an account. An account can
for example represent a customer, a user, a department or a project. You can use the ac-
counting function to charge the costs for the jobs to an account. The accounting infor-
mation of a job is registered in an accounting record. This record is saved in an accounting
log file on the Controller.
Accounting log file
An accounting log file provides detailed information per job, for example the user name
or the number of copies and prints. The system administrator can retrieve the accounting
log file from the Controller and access the data in an application such as Microsoft
You can use the data to generate periodical cost reports.
Account ID file
The account ID file is a database that contains a list of predefined accounts. Each account
in an account ID file consists of four data fields (record ID, account ID, account name
and comment). You can edit the account ID file, for example to add, delete or change
accounts.
Accounting levels
You can define three levels of accounting in the Settings Editor. The select the following
levels.
The identification is disabled. This means that you do not have to enter an account
number before you start a job.
The identification is enabled. The system asks you to enter an account number before
you can start a job.
The identification and verification is enabled. This means that the machine checks if
you enter a correct account ID. You can only start a job when you entered a correct
account ID
220 Chapter 5 - The accounting function
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