Page 1 Océ VarioPrint® 4110/4120 Enjoy productivity User manual Operating information...
Page 2 Copyright © 2008-2009 Océ All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ makes no representation or warranties with respect to the contents hereof and specifi- cally disclaims any implied warranties of merchantability or fitness for any particular purpose.
Page 3 Trademarks Trademarks List of trademarks Océ, Océ VarioPrint® 4110/4120 , Image logic digital scan technology, DocWorks, PRISMAprepare, PRISMAaccess, PRISMAproduction PoD, PRISMAsatellite, Document Designer, PRISMAoffice, CountLogic, JobSubmitIt are registered trademarks of Océ. Adobe, Acrobat, Reader Distiller PostScript (PS) and Portable Document Format (PDF) 3™...
Page 4: Table Of Contents
Contents Contents Chapter 1 Introduction......................9 Notes for the reader.................10 Introduction to the Océ VarioPrint® 4110/4120 ........12 Available documentation.................13 Chapter 2 Power information....................15 The power modes..................16 Turn on the machine................19 Shut down the machine................20 Chapter 3 Overview of the system components.............23 Introduction to the main system components and finishing devices...24...
Page 5 Contents Print the jobs that have a label............75 Check and change the job properties..........77 Change the number of sets............77 Check the first set.................80 Change the media.................83 Change the output location............86 Change the number of staples............88 Change the sorting method............90 Change the type of offset stacking..........92 Shift the margin or image............94...
Page 6 Contents The Setup section................177 Introduction to the 'Setup' section..........177 Work with the workflow profiles..........179 Change the language..............184 Change the warning time............186 Truncate the job name...............189 Make an intermediate check print..........191 Change the accounting settings..........193 Disable the double-sheet detection...........197 The Media section................199 Introduction to the 'Media' section...........199...
Page 7 Contents Stacker/stapler (iMFS): Replace the staple cartridge......256 iBLM (Booklet maker): Replace the stapler cartridges......257 toner....................258 Troubleshooting..................261 Appendix A Miscellaneous....................263 Product specifications................264 Reader's comment sheet ..............267 Addresses of local Océ organisations ..........269...
Page 8 Contents...
Page 9: Chapter 1 Introduction
Chapter 1 Introduction...
Page 10: Notes For The Reader
Notes for the reader Notes for the reader Introduction This manual helps you to use the Océ VarioPrint® 4110/4120 . The manual contains a description of the product and guidelines to use and operate the Océ VarioPrint® 4110/4120 . Definition Attention Getters Parts of this manual require your special attention.
Page 11 Notes for the reader Word Icon Indicates Caution Moving parts Caution Laser beam The use of heat-resistant gloves is mandatory when you carry out the actions concerned. Safety information The safety information for this product is included in a separate manual with the title Safety information.
Page 12: Introduction To The Océ Varioprint® 4110/4120
Introduction to the Océ VarioPrint® 4110/4120 Introduction The Océ VarioPrint® 4110/4120 is a professional, productive modular printer. The machine supports several finishing devices. The machine is targeted at productive printing environments and central repros. You can use the machine for the following types of jobs.
Page 13: Available Documentation
A CD-ROM with all the manuals and quick reference cards mentioned below. A hardcopy user manual entitled 'Safety information'. Note: Please check www.oce.com for the latest version of the documentation. Main content of the user manuals The following table gives an overview of the main content of the user manuals.
Page 14 Available documentation Chapter 1 - Introduction...
Page 15: Chapter 2 Power Information
Chapter 2 Power information...
Page 16: The Power Modes
The power modes The power modes Introduction This section describes the power switches and the main power modes of the machine. The table in this section describes, among other things, the low-power mode and the sleep mode. These modes are energy save modes. You can set the timers for these modes in the Settings Editor on the controller.
Page 17 The power modes Power mode Description Status of the Status of the On/Off button Hold button and Release button Starting up Stage 1: After you put the power Blinking am- (divided into 2 switch in the 'I' position, but stages) before you press the On/Off button .
Page 18 The power modes Power mode Description Status of the Status of the On/Off button Hold button and Release button Sleep mode The machine automatically goes Continuous from the low-power mode into amber the sleep mode after a defined time. You can also put the machine into the sleep mode manually.
Page 19: Turn On The Machine
Turn on the machine Turn on the machine Introduction This section describes how to turn on the machine when the machine is completely off. Note: When the machine is in the sleep mode (see ‘The power modes’ on page 16), you must press the On/Off button to wake up the machine.
Page 20: Shut Down The Machine
Shut down the machine Shut down the machine Introduction This section describes how to shut down the machine completely, for example for the holidays. Note: If you want to put the machine into the sleep mode manually (see ‘The power modes’ on page 16), for example at the end of a working day, you must press the On/Off button .
Page 21: The Operator
Shut down the machine Press the 'Setup' button. Press the 'Shut down system' button in the 'User interface' section. A dialogue box asks you to confirm that you really want to shut down the machine. Press 'Yes'. A message indicates when the shutdown will begin. Wait until the following has happened. The Hold button and the Release button are off...
Page 22: Shut Down The
Shut down the machine Chapter 2 - Power information...
Page 23: Chapter 3
Chapter 3 Overview of the system components...
Page 24: Chapter 3
Introduction to the main system components and finishing devices Introduction to the main system components and finishing devices Introduction The illustrations and tables in this section provide an overview of the following: The main components of a default system The optional finishing devices. Please follow the links in the tables for comprehensive information.
Page 25: Chapter 3
Introduction to the main system components and finishing devices Component Function Paper module The default configuration of the system contains 1 paper module with 4 paper trays. The paper trays contain the media that will be printed. You can add 1 more paper module to the default configu- ration to increase the media input capacity (see ‘The paper module’...
Page 26: Overview Of The System
Introduction to the main system components and finishing devices Component Function Puncher The puncher can make holes in the prints. The number of holes depends on the die set that is in- stalled (see ‘The output locations’ on page 32). Stacker The stacker adds output capacity to your system.
Page 27: Overview Of The System
The operator panel The operator panel Introduction The operator panel is a touch screen panel. You must touch the buttons on the operator panel to access the various functions. The operator panel is divided into 5 main views. The taskbar at the bottom of the screen contains the buttons that give access to the 5 main views.
Page 28: Chapter 3
The operator panel Illustration [13] The operator panel The main components of the operator panel The main components of the operator panel Component Function Hold key Put the machine on hold Stop printing after a set Stop printing as soon as possible (see ‘Stop a print job’...
Page 29: Chapter 3
The operator panel Component Function Release key Allow the machine to print Resume printing when the machine is on hold. 'Schedule' button Access the 'Schedule' view (see ‘Introduction to the 'Schedule' view’ on page 44). 'Jobs' button Access the 'Jobs' view (see ‘Introduction to the 'Jobs' view’...
Page 30: Chapter 3
The operator attention light The operator attention light Introduction The operator attention light informs you about the status of the machine. To improve the productivity, the operator attention light can warn you some time before the machine stops. You can set the warning time on the operator panel (see ‘Change the warning time’...
Page 31: The Operator Attention
The operator attention light Colour Description Green The machine is busy printing. The machine can print longer than the defined warning time. Operator attention is not required. All lights off The machine is idle. There are no jobs scheduled for printing.
Page 32: The Output Locations
The output locations The output locations Introduction The machine supports several output locations for the printed jobs. You can extend the system with additional output locations. The output locations are the locations that can receive the prints. This section describes the possible output locations. Illustration [15] The output locations Overview of the output locations...
Page 33: Chapter 3
The output locations Output loca- Description tion Finisher (op- The optional finisher contains the following output trays. tional) 3 output trays 1 upper output (see number 6 below) The finisher contains 2 staple cartridges to staple the jobs. The 3 output trays can receive A4, Letter and similar media sizes. Stapled jobs (A4, Letter and similar media sizes only) go into the output trays.
Page 34: Overview Of The System
The output locations Output loca- Description tion External finish- The machine supports several external finishers. These finishers are not indicated in the illustrations. See the user manuals of these devices for more information. Chapter 3 - Overview of the system components...
Page 35: The Paper Module
The paper module The paper module Introduction The paper trays contain the media that are required for the print jobs. The default con- figuration of the machine contains 1 paper module with 4 paper trays. You can add 1 more paper module to the default configuration to increase the media input capacity. You can find more information about the capacities of the paper trays and the supported media size in the appendix of this manual.
Page 36 The paper module The parts of the control panel Number Description The LEDs indicate the current amount of sheets in the correspond- ing paper tray. Each lit-up LED indicates the presence of about 100 sheets (based on media of 80 g/m or 20 lb bond).
Page 37: The Dual Paper Tray (Optional)
The dual paper tray (optional) The dual paper tray (optional) Introduction Task for operators, key operators The dual paper tray is an optional high-capacity paper tray. You can use a dual paper tray instead of a standard bulk tray. A standard bulk tray can contain up to 1,700 sheets. A dual paper tray can contain 2 stacks of paper (A4 LEF or Letter LEF).
Page 38: The Dual Paper Tray
The dual paper tray (optional) Press the spring-lock of the right-hand rail to release the spring-lock. [17] Release the first spring-lock Slide the paper tray just a little bit from the spring-lock. Repeat the steps 3 and 4 for the left-hand rail. Slide the paper tray further out until you see the second red sticker.
Page 39: The Dual Paper Tray
The dual paper tray (optional) Put a screwdriver into the rear hole of the right-hand rail to press the spring-lock. [18] Release the second spring-lock Slide the paper tray just a little bit from the spring-lock. Repeat the steps 7 and 8 for the left-hand rail. Remove the paper tray.
Page 40 The dual paper tray (optional) Remember that 2 persons are required to remove the paper tray. [19] Remove the paper tray with 2 persons How to install a bulk tray or dual paper tray Take the paper tray. Note: Remember that 2 persons are required to install a paper tray. Slide the rails of the paper tray into the rails of the printer.
Page 41: Chapter 4
Chapter 4 Work with the operator panel...
Page 42: Introduction
The dashboard Introduction The dashboard Introduction The dashboard is the upper blue part of the operator panel. The dashboard is always visible, irrespective of the current view (see ‘The operator panel’ on page 27). The dashboard gives the following feedback. The status of the system The current process Instructions for the operator...
Page 43 The dashboard Number Function Display the file name of the current job (for document printing) or current stream (for stream printing). Furthermore, the progress of the current job is displayed. For document printing, the counter can display the following information. Set X of Y Sheet X of Y or Sheet X.
Page 44: The Schedule View
Introduction to the 'Schedule' view The Schedule view Introduction to the 'Schedule' view Introduction The 'Schedule' is your daily planning board for print jobs. The 'Schedule' helps you to keep the machine running. This section shows and describes the main parts of the 'Schedule'. Note: The descriptions of the colours of the bars and the indication of the required amount of sheets are only valid for document printing.
Page 45 Introduction to the 'Schedule' view 1. The jobs pane The jobs pane shows the jobs on a timeline. The width of the job corresponds to the (remaining) print time. A vertical line separates the jobs. The vertical line moves to the left as the printing of a job progresses.
Page 46: The Schedule
Introduction to the 'Schedule' view Image Description Orange. The media is required in the future, but not available then. For example because the paper trays do not contain suffi- cient sheets of the required media. Red. The media is required now, but not available. The job can only start when you load the required media.
Page 47: Introduction To The 'Schedule
Introduction to the 'Schedule' view Icon Description A job can require more sheets of a certain media than is available in the paper trays. This indicator indicates the number of extra needed sheets. Each horizontal line indicates the need for about 100 sheets.
Page 48: Load The Media
Load the media Load the media Introduction This section describes how to load the media into a paper tray. When you load the media via the 'Load' button in the 'Schedule', the paper tray is auto- matically assigned to the correct media. When you load and assign the media via the 'Assign' button in the 'Trays' view, you must assign the paper tray to the loaded media manually.
Page 49: Load The
Load the media Illustration [32] The sticker inside the paper trays indicates how to load the media Load the media Put a small stack of the media into the paper tray. Pinch the green handle of the right-hand guide and push the guide against the edge of the media.
Page 50: Stop A Print Job
Stop a print job Stop a print job Introduction When the machine is printing a job, you can stop the machine at the following moments. Stop after a set Stop after a page Stop after a job. The following table gives an overview of the stop behaviour of the machine. The proce- dures in this section describe how to stop the machine via the operator panel.
Page 51 Stop a print job When Then The '<html>Check first set</html>' set- The machine stops each time the first set ting in a 'Workflow profile' is 'On' (see of a print job is ready. You can check the ‘Work with the workflow profiles’ on page first set before you continue the print job.
Page 52 Stop a print job The machine stops as soon as the selected job has been printed. A red and white stop bar indicates that the stop-after-job function is active. Press 'Stop after job' again to remove the stop bar and continue printing. [33] Stop after job Chapter 4 - Work with the operator panel...
Page 53: The Jobs View
Introduction to the 'Jobs' view The Jobs view Introduction to the 'Jobs' view Introduction The 'Jobs' view enables you to manage the print jobs on the machine locally. This section describes the items of the 'Jobs' view. Illustration [34] The 'Jobs' view The items of the 'Jobs' view Description of the 'Jobs' view Num-...
Page 54 Introduction to the 'Jobs' view Num- Item Function 'Scheduled jobs' Display the active print job and the jobs that are scheduled for printing. 'Printed jobs' Display the jobs that were printed successfully. The system only moves the printed jobs to the list of 'Printed jobs' when the setting 'Job history' in the Settings Editor is enabled.
Page 55 Introduction to the 'Jobs' view Num- Item Function 'Move' or 'Copy' but- 'Move' Move a job from the list of 'Waiting jobs' to the list of 'Scheduled jobs' (see ‘Schedule a waiting job for printing’ on page 57), or the other way round (see ‘Print a scheduled job later’...
Page 56 Introduction to the 'Jobs' view Num- Item Function 'Select' button Select a number of jobs at the same time. You can use one of the following. Use 'All' to select all the jobs in the list. Use 'None' to deselect all the jobs in the list. Use 'Invert selection' to turn the selected jobs into deselected jobs, and the other way round.
Page 57: The Print Function
Schedule a waiting job for printing The print function Schedule a waiting job for printing Introduction When a job is sent to the machine (from a printer driver, a software application or a scanner), the job arrives in the list of 'Waiting jobs' or 'Scheduled jobs'. You can set the preferred destination in the workflow profiles on the operator panel (see ‘Work with the workflow profiles’...
Page 58 Schedule a waiting job for printing Schedule a waiting job for printing On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs', press the job you want to print. Note: You can use the options of the 'Select' button to select a number of waiting jobs at once. You can also press a number of jobs one by one.
Page 59: Reprint A Job
Reprint a job Reprint a job Introduction When the machine has successfully printed a job, the system can move the job to the list of 'Printed jobs'. This list can temporarily store the printed jobs. The list of 'Printed jobs' is not an archive.
Page 60 Reprint a job Reprint a job On the operator panel, press the 'Jobs' button. In the list of 'Printed jobs', press the job you want to reprint. Press 'Copy'. The system sends a copy of the job to the list of 'Waiting jobs'. Press the job in the list of 'Waiting jobs'.
Page 61: Give Priority To A Scheduled Job
Give priority to a scheduled job Give priority to a scheduled job Introduction The list of 'Scheduled jobs' contains the jobs that are scheduled for printing. The machine prints the jobs in the order in which the jobs arrive in the list of 'Scheduled jobs'. How- ever, you can give priority to an urgent job in the list.
Page 62: Delete A Job
Delete a job Delete a job Introduction You can delete 1 or more jobs at a time from each list in the 'Jobs' view. When you delete a job, the job is removed from the system. This section describes how to delete a job. Note: You can only delete the active print job when the machine is on hold (see ‘Stop a print...
Page 63 Delete a job Note: You can use the options of the 'Select' button to select a number of jobs at once. You can also press a number of jobs one by one. To undo the multiple selection and only select 1 job, you must press the desired job for 2 seconds.
Page 64: Print A Scheduled Job Later
Print a scheduled job later Print a scheduled job later Introduction When a job is scheduled for printing, the job is present in the list of 'Scheduled jobs'. However, for various reasons you can choose to print a job later. For example because the required media are not available or because you first want to make a proof (see ‘Make a proof’...
Page 65 Print a scheduled job later Note: From the drop-down list of the 'Select' button, you can also select 'All', '<html>Jobs with available media</html>' or '<html>Jobs with label</html>' to select more jobs at once, except the active print job . To move the active print job , you must first press the Hold key .
Page 66: Make A Proof
Make a proof Make a proof Introduction You can make a proof to check whether the quality and the layout of the output meet your expectations. When you use the 'Proof' function, the machine prints 1 copy of the job. You can only make a proof for a job in the list of 'Waiting jobs'. This section describes how to make a proof.
Page 67 Make a proof Make a proof On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs', press the job of which you want to make a proof. Note: You can select more than 1 job at a time. Press 'Proof'.
Page 68: Print The Job Parameters
Print the job parameters Print the job parameters Introduction You can print an overview of the job settings and the job parameters (the so-called job ticket) before you print a job. The overview can show you for example which media the job requires.
Page 69 Print the job parameters The printed job ticket is sent to the system output (see‘The output locations’ on page 32). Chapter 4 - Work with the operator panel...
Page 70: Bundle And Split Jobs
Bundle and split jobs Bundle and split jobs Introduction Create a bundled job If you want to combine 2 or more documents into 1 set, for example to prepare a meeting, you can bundle jobs that are present in the list of 'Waiting jobs'. The original jobs are removed from the list.
Page 71 Bundle and split jobs Note: All the jobs in the bundle must have the same output destination. Otherwise, the oper- ator panel displays a warning message. To continue, you must first split the job, then change the individual jobs and finally bundle the jobs again. Illustration [42] Create a bundled job Create a bundled job...
Page 72 Bundle and split jobs Illustration [43] Edit a bundled job Change the order of the jobs in a bundled job Select the bundled job. Press 'Properties'. In the 'Job order' field, select the job you want to move. Use the keys 'Up' and 'Down' to move the job to the required position. Press 'OK'.
Page 73 Bundle and split jobs Note: Press the arrow button <- to correct the previous entry or press 'Cancel' to close the nu- merical keyboard without saving the changes. Press 'OK'. The numerical keyboard disappears. Press 'OK'. Check the first set of a bundled job Select the bundled job.
Page 74: Print All The Jobs For Which The Media Are Available
Print all the jobs for which the media are available Print all the jobs for which the media are available Introduction You can select and print the jobs for which the media are currently available in the paper trays all at once. This improves the productivity because a regular change of media types is not required.
Page 75: Print The Jobs That Have A Label
Print the jobs that have a label Print the jobs that have a label Introduction A label is a name or tag that helps the operator to identify certain jobs on the operator panel. When a job is sent to the machine, a label can be added to that job. The label can be any name that helps to identify certain jobs.
Page 76 Print the jobs that have a label Press '<html>Jobs with label</html>'. A pop-up window with an overview of the available labels appears. Press the desired label. Note: You can select more than 1 label. Press 'OK'. The pop-up window disappears. Press 'Move'.
Page 77: Check And Change The Job Properties
Change the number of sets Check and change the job properties Change the number of sets Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. When a job is sent to the machine, the desired number of sets will be indicated.
Page 78 Change the number of sets Illustration [46] Change the number of sets Change the number of sets On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit. Press 'Properties'.
Page 79 Change the number of sets Press 'OK'. The numerical keyboard disappears. Press 'OK'. Chapter 4 - Work with the operator panel...
Page 80: Check The First Set
Check the first set Check the first set Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. You can indicate that you want to print 1 set of a job first to check the print quality. When the print quality meets your expectations, you can continue the job.
Page 81 Check the first set Illustration [47] Check the first set Enable the checking of the first set Note: You cannot enable the checking of the first set for the active print job or a job in the list of 'Printed jobs'. On the operator panel, press the 'Jobs' button.
Page 82 Check the first set Press 'OK'. Chapter 4 - Work with the operator panel...
Page 83: Change The Media
Change the media Change the media Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. When a job is sent to the machine, the desired media will usually be indicated in the job ticket.
Page 84 Change the media [49] Select another media [50] The media is changed Chapter 4 - Work with the operator panel...
Page 85 Change the media Change the media On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit. Note: You cannot select the active print job. Press 'Properties'. Note: You can also press the job 2 times to access the 'Properties' window.
Page 86: Change The Output Location
Change the output location Change the output location Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. In the Settings Editor, you can set the default output location for print jobs. However, you can change the output location on the operator panel for each job individually.
Page 87: Change The Output
Change the output location Illustration [51] Change the output location Change the output location On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit. Press 'Properties'. Note: You can also press the job 2 times to access the 'Properties' window.
Page 88: Change The Number Of Staples
Change the number of staples Change the number of staples Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. When a job is sent to the machine, a desired number of staples for that job can be indi- cated.
Page 89 Change the number of staples Note: You can also press the job 2 times to access the 'Properties' window. This function is comparable to double-clicking with a mouse. Press the 'Staples' button. Select the desired number of staples. The 'Staples' button displays the selected number of staples. Chapter 4 - Work with the operator panel...
Page 90: Change The Sorting Method
Change the sorting method Change the sorting method Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. When a job is sent to the machine, the sorting method is usually defined by the Settings Editor.
Page 91 Change the sorting method Change the sorting method On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit. Press 'Properties'. Note: You can also press the job 2 times to access the 'Properties' window. This function is comparable to double-clicking with a mouse.
Page 92: Change The Type Of Offset Stacking
Change the type of offset stacking Change the type of offset stacking Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. You can use the function 'Offset stacking' to create a visible distinction between sets or jobs in an output location.
Page 93: Change The Type Of Offset
Change the type of offset stacking Illustration [54] Change the type of offset stacking Change the type of offset stacking On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit. Press 'Properties'.
Page 94: Shift The Margin Or Image
Shift the margin or image Shift the margin or image Introduction Note: This section applies to changing the settings of a print job or copy job that is already available in the list of 'Waiting jobs' or 'Scheduled jobs'. When you use for example pre-printed media with marked locations for specific text, a misalignment of the text can occur.
Page 95 Shift the margin or image Illustration [55] Shift the margin or image Shift the margin or image On the operator panel, press the 'Jobs' button. In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit. Press 'Properties'.
Page 96: The Copy/Scan View
Introduction to the Copy/Scan view The Copy/Scan view Introduction to the Copy/Scan view Introduction The 'Copy/Scan' view is the starting point for all your copy jobs and scan jobs. The 'Copy/Scan' view contains buttons that give access to the creation of copy jobs and scan jobs.
Page 97 Introduction to the Copy/Scan view Illustration [56] The 'Copy/Scan' view The items of the 'Copy/Scan' view The following table describes the default items of the 'Copy/Scan' view. Chapter 4 - Work with the operator panel...
Page 98: Introduction To The Copy/Scan
Introduction to the Copy/Scan view The items of the 'Copy/Scan' view Item Description 'Copy job' Use the 'Copy job' button to copy a document without subsets. The settings you define apply to the whole job (see ‘Make a basic copy’ on page 118).
Page 99: Introduction To The Copy/Scan
Introduction to the Copy/Scan view Item Description 'Last used' Use the 'Last used' button to use the settings of the previous copy job for your new copy job. When you press the 'Last used' button the job window opens. This window displays all the set- tings of the previous copy job.
Page 100: Original Input On The Glass Plate Or Into The Adf
Original input on the glass plate or into the ADF Original input on the glass plate or into the ADF Definition The procedures that describe the methods to scan documents from the glass plate or from the automatic document feeder (ADF) offer the following suggestions. Put the original face down and in readable form in the upper left-hand corner on the glass plate.
Page 101 Original input on the glass plate or into the ADF [59] Landscape original, short edge feed Portrait original, long edge feed Hold the original in front of you in readable position. Turn the original over the long edge. Place the original into the automatic document feeder or on the glass plate. Note: You get the maximum productivity when you scan A4 originals in long edge feed direc- tion.
Page 102: Original Input On The Glass Plate Or Into The
Original input on the glass plate or into the ADF Glass plate position Glass plate position Component Function Scan a portrait document in vertical position on the glass plate. [60] Glass plate scan portrait Scan a landscape document in horizontal position on the glass plate.
Page 103: Access Other Functions During A Copy Job Or Scan Job
Access other functions during a copy job or scan job Access other functions during a copy job or scan job Introduction When you access the copy function or scan function from the 'Copy/Scan' view, the machine opens a new window in full screen mode. Because the window is in full screen mode, the buttons that give access to the other functions are not visible.
Page 104 Access other functions during a copy job or scan job Illustration [62] Access other functions Access the other functions Press 'Minimise'. The 'Copy/Scan' window appears. The access buttons at the bottom of the operator panel become visible. Note: The exclamation mark in the 'Copy/Scan' button indicates that you were defining the settings for a copy job or scan job.
Page 105 Access other functions during a copy job or scan job You will get back to the window where you were defining the settings for a copy job or scan job. Chapter 4 - Work with the operator panel...
Page 106: The Zoom Behaviour
The zoom behaviour The zoom behaviour Introduction When you carry out a copy job or scan job, you can use the 'Zoom' function to reduce or enlarge an image, for example: Copy an A4 original on an A3 sheet. The system enlarges the image Copy an A3 original on an A4 sheet.
Page 107 The zoom behaviour Scan from the automatic document feeder using the zoom function Illustration Description The original is placed face down and in readable form into the automatic document feeder. The centre of the original is a fixed point and is used as the origin of the image.
Page 108 The zoom behaviour Illustration Description Result on paper of a scan with a 100% zoom factor. Result on paper of a scan with a 50% zoom factor. Note: The upper right-hand corner of the image is fixed. Result on paper of a scan with a 200% zoom factor. Note: The upper right-hand corner of the image is fixed.
Page 109: The Copy Function
Description of the copy job settings The copy function Description of the copy job settings Introduction When you make a copy, you must always define the following. The characteristics of the paper originals The characteristics of the output Generic settings that apply to the whole job, like the required number of sets. When you access the copy function from the 'Copy/Scan' view, the job window displays the settings you can define.
Page 110: Description Of The Copy Job
Description of the copy job settings The parts of the job window Number Pane Description 'Original' The 'Original' pane shows the settings you can define for the paper originals 'Output' The 'Output' pane shows the settings you can define for the output 'Job' The 'Job' pane shows the generic settings you can define for the whole job...
Page 111: Description Of The Copy Job
Description of the copy job settings Name of the Values Description setting 'Original 'Portrait left' The original has a vertical format (height > width). type' The binding edge is at the left-hand side. When you turn a sheet over the binding edge the im- age is in readable form.
Page 112: Description Of The Copy Job
Description of the copy job settings Name of the Values Description setting 'Image type' 'Mixed' The original contains a combination of text and illus- trations. 'Photo' The original contains mainly or only illustrations. 'Text' The original contains mainly or only text. 'Output' settings Name of the Values...
Page 113: Description Of The Copy Job
Description of the copy job settings Name of the Values Description setting 'Media' Names of Here you can select the media for the copy job. The the media in list displays all the media that are available in the me- the media dia catalogue.
Page 114: Description Of The Copy Job
Description of the copy job settings Name of the Values Description setting 'Zoom' 'Fit to page' You can select a media size for the output that differs from the media size of the original. When the 'Fit to page' setting is enabled, the system scales the original in such a way that the image fits on the selected media size of the output.
Page 115: Description Of The Copy Job
Description of the copy job settings Name of the Values Description setting 'Sort' 'By page' The output is sorted by page. 'By set' The output is sorted by set. 'Offset stack- 'Each set' Each set that gets to an output location will be shifted ing' on top of the previous set.
Page 116: Description Of The Copy Job
Description of the copy job settings Name of the Values Description setting 'Staples' 'None', 1 Here you can define the required number of staples. and 2 The staple setting is only available when an output location is available. Note: If your machine has the optional puncher, the name of the setting changes into 'Finishing'.
Page 117: Description Of The Copy Job
Description of the copy job settings 'Job' settings Name of the Values Description setting 'Job name' By default, all copy jobs are named 'Copy job' with a sequence number. To identify your copy job more easily in the list of waiting jobs or scheduled jobs, you can change the name of the copy job.
Page 118: Make A Basic Copy
Make a basic copy Make a basic copy Introduction You can use the copy function of the machine to carry out all kinds of copy jobs. Copy jobs can vary from basic one-to-one copy jobs without subsets to more advanced jobs with subsets (see ‘Combine subsets into one document ’...
Page 119 Make a basic copy Illustration [76] Make a basic copy Make a basic copy Put the originals face down and in readable form into the automatic document feeder or put one original on the glass plate. On the operator panel, press the 'Copy/Scan' button. Press 'Copy job'.
Page 120: Combine Subsets Into One Document
Combine subsets into one document Combine subsets into one document Introduction You can use the copy function of the machine to carry out all kinds of copy jobs. You can carry out a basic copy job where all the settings you make apply to the whole document, for example (see ‘Make a basic copy’...
Page 121 Combine subsets into one document If necessary, adjust the original guides of the automatic document feeder. Illustration [77] Example of the preview pane Combine subsets into one document On the operator panel, press the 'Copy/Scan' button. Press 'Combined copy job'. The job window opens.
Page 122 Combine subsets into one document Note: A number indicates the order in which the subsets have been scanned. When all subsets have been scanned, press 'Ready'. A full overview of all the scanned subsets appears in the right-hand pane. If required, you can still adapt the job: Add another subset (see ‘Add a subset’...
Page 123 Combine subsets into one document Note: If you want to insert another subset at another position, you must first press 'Ready' and then repeat the steps 1 to 5. The full overview of all the scanned subsets appears. When the job is OK, start printing (see ‘Define the general parameters and start printing’...
Page 124: Use The Templates
Use the templates Use the templates Introduction When you regularly carry out copy jobs that have identical output settings, you can create and use templates. The machine can store up to 5templates. Templates contain the pre- defined output settings for your recurring jobs. Therefore, the templates enable you to copy your repetitive jobs in a productive way.
Page 125 Use the templates Illustration [78] The templates view Create and save a template Define the output settings you want to save into a template. Press the 'Templates' icon. Select the template called 'Current' and hold the button for 2 seconds. Select 'Save' The system saves the template.
Page 126 Use the templates Note: If you hold the button for 2 seconds, a list of options appears. Now you can still press 'Select' to use the current template. Delete a template Press the 'Templates' icon. The operator panel displays all the available templates. Press the template you want to delete and hold the button for 2 seconds.
Page 127: Rename A Copy Job
Rename a copy job Rename a copy job Introduction When you carry out a new copy job, the system creates an automatic name for the job. The default name 'Copy Job' followed by a sequence number is displayed in the 'Job name' setting of the 'Job' pane.
Page 128 Rename a copy job Press 'OK'. Chapter 4 - Work with the operator panel...
Page 129: Copy Non-Standard Size Originals
Copy non-standard size originals Copy non-standard size originals Introduction You can use the automatic document feeder to copy originals in a simple and quick way. When you place the originals, the automatic document feeder detects the size of the originals. The automatic document feeder can automatically detect the following media sizes.
Page 130: Copy Non-Standard Size
Copy non-standard size originals Select a media from the list and press 'OK'. The setting 'Zoom' determines how the copy will look. When 'Fit to page' is enabled, the original will be scaled to fit the media size of the output. When 'Fit to page' is disabled, the original will keep the actual size.
Page 131: Scan Now And Print Later
Scan now and print later Scan now and print later Introduction The machine offers the possibility to scan an original document now and print the docu- ment later. This means that the copy job is sent to the list of 'Waiting jobs'. This function is called postponed copying.
Page 132 Scan now and print later Note: You can also select a template (see ‘Use the templates’ on page 124) Enter the generic parameters in the 'Job' section. Select 'Waiting jobs' in the 'Destination' field. The default destination is defined in the workflow profile (see ‘Work with the workflow profiles’...
Page 133: Punch Or Staple The Output
Punch or staple the output Punch or staple the output Introduction Your machine can be equipped with several finishing devices like the puncher or stack- er/stapler. When your machine is equipped with one of these finishing devices, or both devices, you can indicate the following on the operator panel: The number of staples Whether you want to punch the documents The number of holes that the puncher makes depends on the die set that the puncher...
Page 134 Punch or staple the output Illustration [81] Punch or staple the output Punch or staple the output Put the originals face down and in readable form into the automatic document feeder. On the operator panel, press the 'Copy/Scan' button. Press 'Copy job' or 'Combined copy job'. In the 'Output' pane, press 'Finishing' or 'Staples' (see the above Note).
Page 135: The Scan Function
Introduction to the scan function The scan function Introduction to the scan function Definition The scan function allows you to convert paper originals into digital documents. The machine offers 2 types of scanning. Scan to file Scan to email All the settings for these types of scan jobs are stored in a scan profiles file on the controller (see ‘The scan profiles file’...
Page 136: The Configuration Of The Scan-To-File
Introduction to the scan function To use the scan-to-file function, the system administrator must make a number of con- figurations (see ‘The configuration of the scan-to-file function’ on page 137). The scan-to-email function The scan-to-email function is a part of the scan function. Scan to email allows you to scan a document and attach the resulting file to an email.
Page 137: The Scan Profiles
The configuration of the scan-to-file function The configuration of the scan-to-file function Introduction You must configure the following items to make this scan-to-file function operational. The scan server The scan settings in the Settings Editor The settings for the scan profiles file. This file has the format .csv. Actions to configure the scan-to-file function The table below shows the actions that are necessary to configure the items in the list.
Page 138: The Configuration Of The Scan-To-Email Function
The configuration of the scan-to-email function The configuration of the scan-to-email function Introduction You must configure the following items to make the scan-to-email function operational. Configure the scan-to-email settings in the Settings Editor Configure the mail server Configure the recipient search on the LDAP server If necessary, configure an address list file Upload a scan profiles file (.csv file) to the Controller (see ‘The scan profiles file’...
Page 139: The Configuration Of The Scan-To-Email
The configuration of the scan-to-email function Mail server settings Description Prefix selector string Identify the scan jobs that are sent to email. The prefix separates the scan-to-email jobs from the scan-to-file jobs. You can use up to 8 characters (a-z, A-Z , 0-9, _). The prefix selector string must be identical to the application selector string in the scan-to-email profiles.
Page 140: The Configuration Of The Scan-To-Email
The configuration of the scan-to-email function Recipient search set- Description tings - LDAP server 'E-mail address at- An email address is connected to a unique user identifier. tribute' When a search is done on the server, the first email address that is connected to the entered user identifier, is returned.
Page 141: The Scan Profiles File
The scan profiles file The scan profiles file Introduction The scan profiles file (.csv file) on the controller allows you to define different scan profiles. Each scan profile contains a combination of individual settings for a certain type of scan job.
Page 142: The Scan Profiles
The scan profiles file Field name Description (header) format* File format Use this field to define the format and the compression of the scan jobs. You can enter one of the following values. TIFF G31D_MH TIFF CCITT Group 3 1D modified Huffman compressed im- ages TIFF G42D_Fax TIFF CCITT.T6 Group 4 2D compressed images...
Page 143: The Scan Profiles
The scan profiles file Field name Description (header) prefix* File name prefix Use this field to define the type of scan job, for example 'Memo', 'Archive', 'File' or 'Email'. The string can have a length of maximum 8 characters (a-z, A-Z, 0-9, _). The prefix is a fixed part of the file name.
Page 144: The Scan Profiles
The scan profiles file Field name Description (header) cfname* File name feedback Use this field to activate a dialogue that displays the file name of your scan job. This dialogue can be useful when you do not use a numbering system for your scan jobs. You can write down the file name of your scan job.
Page 145: The Scan Profiles
The scan profiles file Field name Description (header) OrigDuplex Original 1-sided or 2-sided Use this field to define whether the originals in the scanner are 1- sided or 2-sided. You can define the following. The originals are 2-sided The originals are 1-sided Note: When you leave this field empty, the system uses the default value.
Page 146: The Scan Profiles
The scan profiles file Field name Description (header) OrigFormat Media size of the originals Use this field to define the media size and the feed direction of the originals in the scanner. An example of the notation is: A4 lef. You can define the following media sizes.
Page 147: The Scan Profiles
The scan profiles file Field name Description (header) DestFormat Media size of the files Use this field to define the media size of the resulting scan files. You can select a media size from the range that is described above. Note: When you leave this field empty, the media size of the out- put is the same as the media size of the originals.
Page 148: Description Of The Scan Job Settings
Description of the scan job settings Description of the scan job settings Introduction To scan a document, you must first select a scan profile (see ‘Create a scan job’ on page 154). A scan profile contains default job settings. After you select a scan profile, the job window opens.
Page 149: Description Of The Scan Job
Description of the scan job settings The parts of the job window Number Pane Description 'Original' The 'Original' pane shows the settings you can define for the paper originals 'File' The 'File' pane shows the settings you can define for the output 'Job' The 'Job' pane shows the generic settings you can define for the whole job.
Page 150 Description of the scan job settings Name of the Values Description setting 'Original 'Portrait left' The original has a vertical format (height > width). type' The binding edge is at the left-hand side. When you turn a sheet over the binding edge the im- age is in readable form.
Page 151: Description Of The Scan Job
Description of the scan job settings Name of the Values Description setting 'Image type' 'Mixed' The original contains a combination of text and illus- trations. 'Photo' The original contains mainly or only illustrations. 'Text' The original contains mainly or only text. 'File' settings Name of the Values...
Page 152: The Scan Profiles
Description of the scan job settings Name of the Values Description setting 'Align' 'Top left' An image on a sheet may be smaller than the media size of the file, for example because you scaled the image to 70% of its original size. The 'Align' setting allows you to indicate the position of the image on the sheet.
Page 153: Description Of The Scan Job
Description of the scan job settings Name of the Values Description setting 'Enter you This setting applies only to scan-to-email jobs. To use user code' the scan-to-email function, an LDAP server must be configured. The LDAP server contains a mapping of unique user codes and email addresses.
Page 154: Create A Scan Job
Create a scan job Create a scan job Introduction The scan function allows you to convert a paper original into a digital document. To start a scan job, you must first select a scan profile in the 'Copy/Scan' view. The 'Copy/Scan' view can contain various scan profiles.
Page 155 Create a scan job Illustration [85] Example of scan profiles in the 'Copy/Scan' view Create a scan-to-file job Put the originals face down in the automatic document feeder or put an original on the glass plate (see ‘Original input on the glass plate or into the ADF’ on page 100).
Page 156 Create a scan job Create a scan-to-email job Put the originals face down in the automatic document feeder or on the glass plate. On the operator panel, press the 'Copy/Scan' button. Select a scan-to-email profile. The job window opens. If necessary, change the settings for the original and the file. Note: You cannot edit all settings.
Page 157: Correct An Image
Correct an image Correct an image Introduction When you carried out a scan job, you can check the result. The situation can occur that the scan results are not correct. The table below displays problems that can occur and offers a solution. Correct an image Correct an image Description of the...
Page 158 Correct an image Description of the Solution problem The information on the You can change the 'Exposure' settings to influence the re- page is too light or too sult (see ‘Optimise the scan quality’ on page 159). dark Chapter 4 - Work with the operator panel...
Page 159: Optimise The Scan Quality
Optimise the scan quality Optimise the scan quality Introduction The machine can detect photos, rasters and fine lines on the original. This information is processed in such a way that the digital result has a high scan quality. This means that in most cases you do not need to adjust quality settings to get the best result.
Page 160: Optimise The Scan
Optimise the scan quality Select 'Exposure'. Press the desired value, to change the settings for the 'Light' and 'Dark' areas on the scan. To change the light areas on the output, select a value between -3 (the darkest value) and +3 (the lightest value).
Page 161: Combine Subsets Into One File
Combine subsets into one file Combine subsets into one file Introduction You can use the scan function of the machine to carry out all kinds of scan jobs. You can carry out scan-to-file or scan-to-email jobs, for example. When the document contains non-standard size media or when you want to combine various documents, you can create a combined scan job.
Page 162 Combine subsets into one file Illustration [87] Example of the preview pane Combine subsets into one file On the operator panel, press the 'Copy/Scan' button. Select a scan profile. The job window opens. Press 'Subsets'. Define the settings for the first subset (original and file). Note: Some settings that you define for the first subset apply to the whole job, the 'Type' and 'Resolution' settings, for example.
Page 163 Combine subsets into one file Note: A number indicates the order in which the subsets have been scanned. When all subsets have been scanned, press 'Ready'. A full overview of all the scanned subsets appears in the right-hand pane. If required, you can still adapt the job: Add another subset (see ‘Add a subset’...
Page 164 Combine subsets into one file Note: If you want to insert another subset at another position, you must first press 'Ready' and then repeat the steps 1 to 5. The full overview of all the scanned subsets appears. When the job is OK, start the creation of the file (see ‘Define the general parameters and start the creation of the file’...
Page 165: The Trays View
Introduction to the 'Trays' view The Trays view Introduction to the 'Trays' view Introduction The 'Trays' view has the following functions. Display the current content and filling level of the paper trays Open the paper trays and assign the required media for the print jobs (see ‘Assign the media to a paper tray’...
Page 166 Introduction to the 'Trays' view The items of the 'Trays' view Description of the 'Trays' view Num- Item Function Content of the paper Indicate the current content and filling level of the trays paper trays. The 'Trays' view displays the parame- ters of the media that are currently in the paper trays.
Page 167: Introduction To The 'Trays
Introduction to the 'Trays' view Icon Description The paper guides inside the paper tray do not match the selected media size. You must correct the paper guides or the selected media The paper tray contains media that are fed over the long edge (LEF) or short edge (SEF) .
Page 168: Assign The Media To A Paper Tray
Assign the media to a paper tray Assign the media to a paper tray Introduction The 'Trays' view has several functions (see ‘Introduction to the 'Trays' view’ on page 165). This section describes how to open the paper trays and assign the media in the 'Trays' view.
Page 169 Assign the media to a paper tray Load the media (see ‘Load the media’ on page 48). Close the paper tray. Note: There is a risk that a job is printed on a wrong media. Press 'Assign'. A window with media names appears. The previous media in the selected paper tray is highlighted.
Page 170: The System View
Introduction to the 'Printer' section The System view The Printer section Introduction to the 'Printer' section Introduction The 'System' view gives access to system settings, system information and media informa- tion. This section gives an overview of the 'Printer' section in the 'System' view. Overview of the 'Printer' section [96] Overview of the 'Printer' section Chapter 4 - Work with the operator panel...
Page 171 Introduction to the 'Printer' section The items of the 'Printer' section Description of the 'Printer' section Num- Item Function Toner level Indicate the filling level of the left-hand toner unit (see ‘Check the status of the toner reservoir’ on page 172).
Page 172: Check The Status Of The Toner Reservoir
Check the status of the toner reservoir Check the status of the toner reservoir Introduction The machine has 1 toner reservoir. The toner reservoir is located at the left-hand side of the engine module (see ‘Introduction to the main system components and finishing devices’ on page 24).
Page 173: Check The Status Of The Staple Cartridges
Check the status of the staple cartridges Check the status of the staple cartridges Introduction The following output locations (see ‘The output locations’ on page 32) contain staple cartridges to staple your jobs. The stacker/stapler The finisher. When all the staple cartridges are sufficiently filled, the staple icon in the dashboard (see ‘The dashboard’...
Page 174: Reset The Day Counters
Reset the day counters Reset the day counters Introduction The 'Printer' section of the 'System' view displays 2 types of counters Billing counters Day counters. These counters provide information about the number of sheets that have been printed. This section first describes the 2 counters in the 'Printer' section and how to reset the day counters.
Page 175 Reset the day counters Illustration [103] Reset the day counters Reset the day counters On the operator panel, press the 'System' button. Press 'Printer'. Press the 'Reset day counters' button in the 'Day counters' section. A dialogue box will ask you to confirm that you really want to reset the day counters. Press 'Yes' to reset the day counters to 0.
Page 176: Find The Meter Readings
Find the meter readings Find the meter readings Introduction The 'Printer' section of the 'System' view displays 2 types of counters. The billing counters provide information about the number of sheets that have been printed since the printer was installed. You cannot reset the billing counters. The day counters provide information about the number of prints since the last reset.
Page 177: The Setup Section
Introduction to the 'Setup' section The Setup section Introduction to the 'Setup' section Introduction The 'System' view gives access to system information, the system setup and media infor- mation. This section gives an overview of the 'Setup' section in the 'System' view. Overview of the 'Setup' section [105] Overview of the 'Setup' section The items of the 'Setup' section...
Page 178 Introduction to the 'Setup' section Num- Item Function 'Workflow profile' but- Define a workflow profile that matches your needs (see ‘Work with the workflow profiles’ on page 179). 'Language' button Change the language of the operator panel (see ‘Change the language’ on page 184).
Page 179: Work With The Workflow Profiles
Work with the workflow profiles Work with the workflow profiles Introduction The machine is used in different printing environments. Each environment requires other settings to optimise the workflow or to meet your personal workflow preferences. The machine contains a number of default workflow profiles to help you optimise your workflow.
Page 180 Work with the workflow profiles The use of the default workflow profiles The following table makes recommendations about when to use which default workflow profile. When to use which workflow Profile When to use '<html>Stan- You need a productive workflow but you still want to have dard</html>' sufficient control over the jobs.
Page 181 Work with the workflow profiles The default settings for 'Print' The default 'Print' settings Workflow profile 'Print' settings 'Confirm start of job' 'Check first set' '<html>Standard</html>' 'Off' '<html>As in job</html>' '<html>Job by job</html>' 'On' '<html>As in job</html>' '<html>Check and 'Off' 'On' print</html>' '<html>Manual plan-...
Page 182 Work with the workflow profiles Values and effects of the settings Setting Values Effect 'Destination of 'Scheduled The jobs are immediately sent to the list of print job' jobs' 'Scheduled jobs'. The machine will print the jobs in the ripped order. You can do the following to rearrange the order in which the jobs will be printed.
Page 183 Work with the workflow profiles Setting Values Effect 'Check first 'On' The machine goes on hold after the first set of a set' job is printed. You can check the quality and lay- out of the first set before the machine prints the remaining sets.
Page 184: Change The Language
Change the language Change the language Introduction This section describes how to change the language of the operator panel. Change the language On the operator panel, press the 'System' button. Press the 'Setup' button. [107] Change the language Press the 'Language' button in the 'User interface' section. Chapter 4 - Work with the operator panel...
Page 185 Change the language An overview of the available languages appears. [108] Overview of the available languages Select your language, for example 'Norsk'. Press 'OK'. The language is changed. Chapter 4 - Work with the operator panel...
Page 186: Change The Warning Time
Change the warning time Change the warning time Introduction When operator interaction is required now or soon, the dashboard (see ‘The dashboard’ on page 42) can display a warning message. The message informs you about a required upcoming action, for example load a required media type or empty an output location. You can define how long in advance the warning message is displayed.
Page 187 Change the warning time The following dialogue box appears. [109] Set the warning time Press the - or + button to decrease or increase the warning time. You can set a time from 1 - 60 minutes. Press 'OK'. Disable the warning time On the operator panel, press the 'System' button.
Page 188 Change the warning time The check mark disappears. The status 'On' changes into 'Off'. [110] Disable the warning time Press 'OK'. Chapter 4 - Work with the operator panel...
Page 189: Truncate The Job Name
Truncate the job name Truncate the job name Introduction The operator panel displays all print and copy jobs with their job names in the 'Jobs' view. When a job name is too long, the systems truncates the job name. To enable you to identify your jobs in the lists more easily, you can define how the system truncates the job names.
Page 190 Truncate the job name Press the - or + button to change the number of characters before truncation. Chapter 4 - Work with the operator panel...
Page 191: Make An Intermediate Check Print
Make an intermediate check print Make an intermediate check print Introduction The machine has a function that enables you to make a check print while a job is printed. This function is called the intermediate check print. When you use this function, the machine prints a copy of the sheet that is printed at the moment you press the 'Interme- diate check print' button.
Page 192 Make an intermediate check print Make an intermediate check print On the operator panel, press the 'System' button. Press 'Setup'. Press the 'Intermediate check print' button in the 'Advanced' section. The intermediate check print is sent to the system output (see ‘The output locations’...
Page 193: Change The Accounting Settings
Change the accounting settings Change the accounting settings Introduction The accounting button is only visible when the accounting function is enabled in the Settings Editor. Accounting is an optional function that enables you to store information of print jobs, copy jobs and scan jobs in a file. The information in the file is used to charge the costs for these jobs to relevant persons, projects, customers or departments.
Page 194 Change the accounting settings Illustration [113] Change the accounting mode How to change the 'Accounting mode' to '<HTML>Per job</HTML>' In the 'System' view, select the 'Setup' button. In the 'Advanced' section, select 'Accounting'. Press the button for 'Accounting mode'. Press '<HTML>Per job</HTML>'. Press 'OK'.
Page 195 Change the accounting settings Illustration [114] Enter a fixed account ID How to enter a fixed account ID In the 'System' view, select the 'Setup' button. In the 'Advanced' section, select 'Accounting'. Press the button for 'Accounting mode'. Press '<HTML>Fixed</HTML>'. Press 'Change account ID'.
Page 196 Change the accounting settings How to clear the Account id In the 'System' view, select the 'Setup' button. In the 'Advanced' section, select 'Accounting'. Press the button for 'Clear account ID'. You can now: Press the button for 'Change account ID' and enter a new fixed account ID Press 'OK'.
Page 197: Disable The Double-Sheet Detection
Disable the double-sheet detection Disable the double-sheet detection Introduction The machine contains a function called double-sheet detection. This function checks whether the originals in the automatic document feeder are separated and scanned one by one. When sheets stick together, the operator panel displays a warning: '<HTML>Check the originals: a double sheet is detected.</HTML>'.
Page 198 Disable the double-sheet detection How to enable the double-sheet detection In the 'System' view, select the 'Setup' button. In the 'Advanced' section, select 'Double-sheet detection scanner'. When the text on the 'Double-sheet detection scanner' button is 'Off', you must press the button.
Page 199: The Media Section
Introduction to the 'Media' section The Media section Introduction to the 'Media' section Introduction This section gives an overview of the 'Media' section in the 'System' view. Overview of the 'Media' section [116] Overview of the 'Media' section The items of the 'Media' section Description of the 'Media' section Num- Item...
Page 200 Introduction to the 'Media' section Num- Item Function List of temporary media Display the temporary media that are currently available on the system (see ‘Add temporary media to the 'Media catalogue'’ on page 203). 'To catalogue' button Add temporary media to the media catalogue (see ‘Add temporary media to the 'Media catalogue'’...
Page 201: Introduction To The Media Handling
Introduction to the media handling Introduction to the media handling Introduction The machine supports a wide range of media, including tabs and inserts. The supported media sizes range from 203 mm x 203 mm (minimum) to 305 mm x 457 mm (maximum). The supported media weights range from 50 - 300 g/m²...
Page 202 Introduction to the media handling No more waiting jobs need this media type No more scheduled jobs need this media type No more printed jobs need this media type This media type is no longer available in the paper trays. When you plan to use these media more often, you can add these temporary media to the 'Media catalogue' (see ‘Add temporary media to the 'Media catalogue'’...
Page 203: Add Temporary Media To The 'Media Catalogue
Add temporary media to the 'Media catalogue' Add temporary media to the 'Media catalogue' Introduction When a job is submitted that requires media that are not included in the 'Media catalogue', these media become temporary media. The operator panel displays the temporary media in the following places.
Page 204 Add temporary media to the 'Media catalogue' Press 'Media'. The names of the temporary media are displayed in the 'Temporary media' section. Select the media you want to add to the 'Media catalogue'. Press 'To catalogue'. The media is added to the 'Media catalogue'. Note: If required, you can edit the attributes of the media in the 'Media catalogue' that is part of the Settings Editor.
Page 205: The Transaction Section (Optional)
Introduction to the 'Transaction' section The Transaction section (optional) Introduction to the 'Transaction' section Introduction When the printer contains the optional IPDS or PCL licence for transaction printing, the printer can be used both for document printing and transaction printing. Then you can print typical transactional documents like invoices, salary slips or other variable data streams.
Page 206 Introduction to the 'Transaction' section Overview of the 'Transaction' section [118] Overview of the 'Transaction' section The items of the 'Transaction' section Description of the 'Transaction' section Num- Item Function Dashboard For transaction printing, the dashboard displays the following information. The connection state The IP address of the server that sends the jobs The name of the transaction stream...
Page 207 Introduction to the 'Transaction' section Num- Item Function 'Connection' The 'Connection' section gives access to the follow- ing functions. Turn the transaction printing function on or Put the printer on-line. This is required to connect the printer to the server Select the setup for the transaction stream 'Print protocol' Display the active printer description language...
Page 208 Introduction to the 'Transaction' section Actions at the printer side Actions at the server side 8. Put the printer off-line when the transaction stream is ready 9. Switch the printer back to the docu- ment printing mode Chapter 4 - Work with the operator panel...
Page 209: Activate The Transaction Printing Function
Activate the transaction printing function Activate the transaction printing function Introduction To use the transaction printing function, you must first activate this function (see ‘Intro- duction to the 'Transaction' section ’ on page 205). This section describes the following. How to activate the transaction printing mode How to switch back to the document printing mode.
Page 210 Activate the transaction printing function Press the 'Transaction printing mode' button. The text on the button changes from 'Off' to 'On'. Press the 'Active transaction setup' button and select the required setup. The attributes of the transaction setup are defined in the Settings Editor application on the Controller.
Page 211: Shift The Image In The Transaction Printing Mode
Shift the image in the transaction printing mode Shift the image in the transaction printing mode Introduction When you use for example pre-printed media with marked locations for specific text, a misalignment of the text can occur. For example, an address is not exactly placed in the centre of an address field, or an account number is not exactly placed in the appropriate box.
Page 212 Shift the image in the transaction printing mode On the operator panel, press the 'System' button. Press 'Transaction'. Press the - or + buttons to shift the image on the front side or back side of the sheet. Chapter 4 - Work with the operator panel...
Page 213: Handle The Media Messages
The media catalogue contains a list of predefined media and their attributes is an essential part of the system behaviour of the Océ VarioPrint® 4110/4120 helps you to print your jobs more easily while using the correct media For transaction printing, the content of the paper trays (in terms of media from the media catalogue) is translated into a format that the SRA controller understands.
Page 214 Handle the media messages Illustration [121] Example of a 'Media message' How to handle the 'Media message' in the tray-to-tray mode A message on the operator panel indicates that a media is missing. Select one of the fol- lowing actions as a response to the message. Press '<HTML><center>Assign media</center></HTML>'.
Page 215 Handle the media messages From the list of media, select the media that will be used as the media the controller is asking for and press 'OK'. Note that this might be an incorrect media. The media will now be displayed with the name that is defined in the media catalogue. Select the paper tray where you want to load the required media and press 'OK'.
Page 216: Create A Transaction Setup
Create a transaction setup Create a transaction setup Introduction When you want to use transaction printing, you have to create the necessary transaction setups. You can create these setups in the settings editor. Note: When the settings editor does not display the correct language, you can change the preferred language in the internet options of your internet browser.
Page 217 Create a transaction setup The setup is now available on your operator panel. How to change the IPDS parameters Go to 'Transaction Printing' - 'IPDS setup'. Make sure that the Tray selection mechanism is set to Tray to Media. This is the preferred setting. This printer is a media-based machine. The Tray-to-media method supports this behaviour.
Page 218 Create a transaction setup When you assign A3/Ledger-like media or want to use short-edge feed for other media, change the feed direction to 'Short-edge feed (SEF)'. Repeat Step 4 for all the logical trays in your setup. Note: When you have more than one printer, you can exchange transaction setups. Go to 'Transaction Printing' - 'Setups' and use the 'Import' and 'Export' functions.
Page 219: The Accounting Function
Chapter 5 The accounting function...
Page 220: About The Accounting Function
About the accounting function About the accounting function Introduction The machine has an optional accounting function. The system administrator must enable the accounting function in the Settings Editor to make this function visible on the oper- ator panel. This section describes the principles and use of the accounting function. The principles of accounting Accounting is the allocation of costs for all types of jobs to an account.
Page 221 About the accounting function The use of accounting Reprographic departments often process the jobs for a particular person, department, project or customer in succession. The consecutive processing of these jobs is called a session. Sessions are the basis of accounting. When you start your first job of the day, you can enter a fixed account ID for your first customer (see ‘Change the accounting settings’...
Page 222: Enter An Account Id Per Job
Enter an account ID per job Enter an account ID per job Introduction When the accounting function is enabled, you must use an account ID for all jobs. For print jobs, an account ID can be defined in the printer driver or another job submission application.
Page 223 Enter an account ID per job How to enter an account ID in the 'Job' pane Press 'Account ID' button in the 'Job' pane. A numerical keyboard appears. Enter the account ID for the job (1 - 12 digits). Use the "C" button to correct a wrong entry. Press 'OK'.
Page 224 Enter an account ID per job Chapter 5 - The accounting function...
Page 225: Optional Finishers
Chapter 6 Optional finishers...
Page 226: Ixdp (Integrated Exchangeable Die Punch)
Introduction iXDP (integrated eXchangeable Die Punch) Introduction Introduction Illustration [123] The puncher (iXDP) 'The puncher enables you to finish documents for various types of binding. Simply replace the die set inside the puncher to get another type of binding. Information about the die sets. The die sets are self-latching.
Page 227 Introduction Each die set has an identification label that shows the hole pattern and name. You can store 3 additional die sets in a storage area inside the puncher (see ‘Main parts’ on page 228). Chapter 6 - Optional finishers...
Page 228: Operating Information
Main parts Operating information Main parts Illustration Chapter 6 - Optional finishers...
Page 229 Main parts [124] Main parts of the puncher Chapter 6 - Optional finishers...
Page 230: Empty The Chip
Main parts Description of the main parts Description of the main parts Part Description Bypass The bypass is a short straight-through paper path for documents that must not be punched. Punch path Documents that must be punched follow the U-shaped punch path.
Page 231: Die Sets Available
Die sets available Die sets available Introduction The puncher can use many different die sets to punch your documents. The punching pattern of a die set determines the binding style of your document. This section describes the die sets available for the puncher. Note: The puncher is available in 2 versions: one version for A4 media and one version for Letter media.
Page 232: Empty The Chip Tray
Empty the chip tray Empty the chip tray Introduction The chip tray contains the paper chips that result from the punching process. The chip tray is located at the lower left-hand side of the puncher (see ‘Main parts’ on page 228).
Page 233 Empty the chip tray Note: Make sure that you empty the chip tray while the power switch of the puncher is in the 'I' position. This enables the sensors to detect the action and automatically reset the punch counter. Grasp handle K8 and pull out the chip tray. Empty the chip tray.
Page 234: Replace A Die Set
Replace a die set Replace a die set Introduction The puncher can use many different die sets to punch your documents (see ‘Die sets available’ on page 231). The die set determines the punching pattern. Please contact your puncher supplier for additional or replacement die sets. This section describes how to remove and install a die set.
Page 235: Replace A Die
Replace a die set Caution: The next 2 steps include a possible pinching hazard! Keep your fingers and other body parts away from the die set slot and the die set pins. Support the die set with both hands and slightly slide the die set into the slot. Grasp the finger hole of the die set and push until the die set locks.
Page 236: Replace A Die
Inspect the die sets Service information Inspect the die sets Introduction Die sets have a life expectancy of approximately 500,000 punched sheets. The life expectan- cy depends partially on the used media types. The life expectancy of the die sets can in- crease, for example: When you observe the lubrication schedule (see ‘Lubricate the die sets’...
Page 237: Die Sets
Inspect the die sets Inspect the die sets Put the die set on a table. Put your hands on both ends of the die set and push the top plate straight down. Check if the die set functions smoothly. If not, the die set is worn. When the die set seems OK, insert the die set into the die set slot.
Page 238: Lubricate The Die Sets
Lubricate the die sets Lubricate the die sets Introduction The die sets have a life expectancy of approximately 500,000 punched sheets. However, when you lubricate the die sets on a regular basis, the life expectancy can increase. You must regularly lubricate the following parts. The punch pins.
Page 239: Die Sets
Lubricate the die sets Illustration [128] Lubrication points 1. Punch pins 2. Shoulder bolts and springs 3. Felt oil pad Lubricate the punch pins Push the die set down until the punch pins protrude from the bottom plate. Apply a drop of oil to the end of each punch pin. Wipe down the punch pins.
Page 240: Troubleshooting
Troubleshooting Troubleshooting Introduction When a paper jam occurs in the puncher, the printer will stop printing and go on hold. The printer operator panel displays a message that asks you to remove the sheets from the puncher. The printer operator panel does not display the required actions step by step.
Page 241 Troubleshooting Illustration [129] Clear a paper jam Chapter 6 - Optional finishers...
Page 242 Troubleshooting Clear a paper jam Open the front door of the puncher. Check if the chip tray is not too full. Follow the steps in the table. Area Description Check the bypass: Lift lever K1. Check for jammed media in the bypass, the entrance guide (1) and the diverter (2).
Page 243 Troubleshooting Close K1, K2, K4 and K5. Close the front door of the puncher. Chapter 6 - Optional finishers...
Page 244: Specifications
Specifications Specifications Summary of the main specifications Item Specifications for 115 V Specifications for 230 V machines machines Supported media sizes Letter (8.5" x 11") A4 (210 mm x 297 mm) Supported media 20 lb. bond to 80 lb. cover 75 g/m²...
Page 245: Iblm (Integrated Booklet Maker)
Create a booklet with the iBLM iBLM (integrated Booklet Maker) Create a booklet with the iBLM Introduction If your machine has the optional integrated booklet maker (iBLM), you can use the 'Copy job' function to create a sorted, folded and stapled booklet. You can also use the 'Com- bined copy job' function (see ‘Combine subsets into one document ’...
Page 246 Create a booklet with the iBLM Note: When you use insert covers, you must load the media face up, header down. Note: If your machine does not have the optional integrated booklet maker, you can still create a booklet. In the 'Layout' setting, select 'Booklet'. The system produces sorted prints that you must fold, cut and staple by hand to get a booklet.
Page 247 Create a booklet with the iBLM How to create a booklet with the copy function Put the originals face down and in readable form into the automatic document feeder or put one original on the glass plate. On the operator panel, press the 'Copy/Scan' button. Press 'Copy job' or 'Combined copy job'.
Page 248 Create a booklet with the iBLM Chapter 6 - Optional finishers...
Page 249: Keep The Printer Running
Chapter 7 Keep the printer running...
Page 250: Finisher: Add Staples
Finisher: Add staples Finisher: Add staples Introduction The optional finisher ‘The output locations’ on page 32 on top of the stacker can staple your jobs. The finisher contains 2 staplers. Both staplers are located inside the finisher. Stapler 1 is located at the back side. Stapler 2 is located at the front side. This section describes how to add staples.
Page 251 Finisher: Add staples Press the striped release buttons at both sides of the cartridge holder to unlock the lower cover. [136] Press the 2 release buttons simultaneously The lower cover opens. [137] The lower cover opens Chapter 7 - Keep the printer running...
Page 252 Finisher: Add staples Remove the empty staple cartridge in the opposite direction of the arrow. [138] Remove the staple cartridge Chapter 7 - Keep the printer running...
Page 253 Finisher: Add staples Slide a new staple cartridge into the cartridge holder, in the direction of the arrow. [139] Place a new staple cartridge Chapter 7 - Keep the printer running...
Page 254 Finisher: Add staples Push the staple cartridge into the cartridge holder until the cartridge clicks into place. [140] Firmly push the staple cartridge into the holder Chapter 7 - Keep the printer running...
Page 255 Finisher: Add staples Remove the paper ribbon that secures the staples in the staple cartridge. [141] Remove the paper ribbon Close the lower cover. Place the cartridge holder in the stapler. Close the doors and covers Hold cover E5 while you unlock E6. Close cover E5.
Page 256: Stacker/Stapler (Imfs): Replace The Staple Cartridge
Stacker/stapler (iMFS): Replace the staple cartridge Stacker/stapler (iMFS): Replace the staple cartridge Introduction The optional stacker/stapler (see ‘The output locations’ on page 32) contains 1 stapler that can put 1 or 2 staples into a document. This section describes how to replace the staple cartridge.
Page 257: Iblm (Booklet Maker): Replace The Stapler Cartridges
iBLM (Booklet maker): Replace the stapler cartridges iBLM (Booklet maker): Replace the stapler cartridges How to replace the stapler cartridges of the staplers 4 and 5 Open the top right cover of the booklet maker. Use the handle of the top left cover to lift the top left cover. The staplers 1 and 2are located next to each other.
Page 258: Add Toner
Add toner Add toner Introduction Add the toner when the operator panel indicates that toner is required (see ‘Check the status of the toner reservoir’ on page 172). This section describes the following. Access the toner reservoir Add toner Confirm that you added toner. Attention: Only use F3/F11 toner.
Page 259 Add toner Access the toner reservoir Open the left front door of the machine. [142] Open the front door To open the reservoir, turn the screw of the toner reservoir anti-clockwise with a screw- driver or coin. Pull the cover of the toner reservoir towards you. Remove the cover of the toner reservoir.
Page 260 Add toner Check the ridge first to put the bottle into the right position. Then push the toner bottle into the toner reservoir. Remember that you can not rotate the bottle when the bottle is in the toner reservoir. [143] Push the bottle into the reservoir Remove the bottle when the bottle is empty.
Page 261: Troubleshooting
Troubleshooting Troubleshooting Introduction The main types of possible errors are the following. Errors that relate to the machine Errors that relate to the jobs This section gives an overview of the possible errors and the solutions to these errors. Note: Only operators who received the special maintenance training are allowed to replace or clean parts and solve paper jams in the process units.
Page 262 Troubleshooting Overview of the possible job errors Handle the job errors Error Solution Additional information The required Add the required sup- The dashboard helps you to determine supplies are plies (media, toner and when the supplies are required. not available staples) before the ma- chine stops printing.
Page 263: Appendix A Miscellaneous
Appendix A Miscellaneous...
Page 264: Product Specifications
20 lb bond. Overview of the main product specifications Product specifications Item Specification Print speed Océ VarioPrint® 4110: 106/106 images/minute (A4/Letter simplex/duplex) 51/51 images/minute (A3/Ledger simplex/duplex) Océ VarioPrint® 4120: 120/120 images/minute (A4/Letter simplex/duplex) 51/51 images/minute (A3/Ledger simplex/duplex) Supported media sizes...
Page 265 Product specifications Item Specification Output capacity per Stacker/stapler: output location Output tray: 2,000 sheets Upper output: 250 sheets Stacker: 6,000 sheets (2 x 3,000) Finisher: 4,500 sheets Supported media sizes Stacker/stapler, output tray (stapled sheets): per output location Long edge: 203 mm - 457 mm Short edge: 203 mm - 297 mm Stacker/stapler, output tray (unstapled sheets): Long edge: 203 mm - 457 mm...
Page 266 PCL 6 (combines PCL5e and PCL XL) PDF 1.7 IPDS (port 5001) ® Xerox PPP support Supported applications Océ VarioPrint® 4110/4120 printer driver Océ DocWorks Océ PRISMAprepare Océ PRISMAaccess Océ PRISMAproduction Océ PRISMAsatellite for ERP Océ Document Designer Océ PRISMAoffice Océ...
Page 267: Reader's Comment Sheet
Reader's comment sheet Reader's comment sheet Questions Have you found this manual to be accurate? O Yes O No Were you able to operate the product, after reading this manual? O Yes O No Does this manual provide sufficient background information? O Yes O No Is the format of this manual convenient in size, readability and arrangement (page layout,...
Page 268 Please return this sheet to: Océ-Technologies B.V. For the attention of ITC User Documentation. P.O. Box 101, 5900 MA Venlo The Netherlands Send your comments by E-mail to: itc-userdoc@oce.com For the addresses of local Océ organisations see: http://www.oce.com Appendix A - Miscellaneous...
Page 269: Addresses Of Local Océ Organisations
P.O. Box 363 Postfach 95 Ferntree Gully MDC 1233 Vienna Vic 3165 Wienerbergstrasse 11 Australia Vienna Twin Tower http://www.oce.com.au/ 1100 Vienna Austria http://www.oce.at/ Océ-Belgium N.V./S.A. Océ-Brasil Comércio e Indústria Ltda. J. Bordetlaan 32 Av. das Nações Unidas, 11.857 1140 Brussel...
Page 270 Océ-Deutschland GmbH Océ-Hong Kong and China head office Solinger Straße 5-7 Room 3711-18 Tower 1 45481 Mülheim/Ruhr Millennium City 1 Germany 388 Kwun Tong Road http://www.oce.de/ Kwun Tong Kowloon Hong Kong http://www.oce.com.hk/ Océ-Hungaria Kft. Océ-Ireland Ltd. H-1241 Budapest 3006 Lake Drive Pf.: 237...
Page 271 Brentwood, Essex CM14 4DZ http://www.oce.nl/ United Kingdom http://www.oce.co.uk/ Océ North America Inc. 100 Oakview Drive Trumbull, CT 06611 http://www.oceusa.com/ Note: The web site http://www.oce.com gives the current addresses of the local Océ organisa- tions and distributors. Appendix A - Miscellaneous...
Page 272 The addresses of local Océ organisations for information about the Wide Format Printing Systems and the Production Printing Systems can be different from the addresses above. Refer to the web site http://www.oce.com for the addresses you need. Appendix A - Miscellaneous...
Page 273 Index Printer driver ..........245 Index Bundle your jobs Bundle your jobs ..........71 Bundled job Change the job order ........72 Change the number of sets ......72 Access the toner reservoir Check the first set ...........73 Access the toner reservoir ......259 Split ..............73 Account ID Enter...
Page 274 Index Rename ............127 Booklet maker ..........25 Types of settings ...........109 Finisher ............25 Copy/scan view Puncher ............25 Introduction ...........96 Puncher/folder ..........25 Counters Stacker ............25 ..........174, 176 Counters Stacker/stapler ..........24 Create a booklet Create a booklet ...........247 Create a bundled job Create a bundled job ........71 Glass plate position Glass plate position...
Page 275 Index Generic copy job settings ......117 Scan to file ............154 Non-standard size originals Generic scan job settings ......152 ........110, 149 Non-standard size originals ......129 Original settings Number of sets Output settings ..........112 Number of sets ..........77 Overview ............110 Jobs view Overview ............53 Offset stacking...
Page 276 Index Power switch File settings ..........151 Power switch ..........16 Optimise scan quality ........159 Print Original settings ...........149 Job parameters ..........68 Subset job .............162 Job settings .............68 Types of settings ...........148 Print a scheduled job later Scan profiles file Print a scheduled job later .......64 Scan profiles file ...........141...
Page 277 Index Booklet maker ..........257 Save ..............125 Replace stapler cartridges 4 and 5 ....257 ...............125 Staples Temporary media ........201, 203 Finisher ............250 Temporary media Ticket Stacker/stapler ..........256 Stop a job Ticket .............68 After a job ............51 Toner Toner ............258 After a page .............51 Access the toner reservoir ......259...
Page 280 2009 Océ. Illustrations and specifications do not necessarily apply to products and services offered in each local market. Technical For more information visit us at: specifications are subject to change without prior notice. All other trademarks are the property of their respective owners. www.oce.com 2009-5...

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Varioprint 4120

Oce VarioPrint 4110 User Manual

Chapter 1 Introduction

Chapter 2 Power Information

Chapter 3

Chapter 4

Chapter 5 The Accounting Function

Chapter 6 Optional Finishers

Chapter 7 Keep the Printer Running

Appendix A Miscellaneous

Quick Links

Troubleshooting

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