The Scan Function; Introduction To The Scan Function; The Scan Profiles - Oce VarioPrint 4110 User Manual

The scan function

Introduction to the scan function

Definition
The scan function allows you to convert paper originals into digital documents. The
machine offers 2 types of scanning.
Scan to file
Scan to email
All the settings for these types of scan jobs are stored in a scan profiles file on the controller
(see 'The scan profiles file' on page
file). The system administrator can access this file through the Controller. The system
administrator can edit the attributes of this file like the name or resolution. The .csv file
can contain both scan-to-file profiles and scan-to-email profiles. There is no difference
in format between the two types of profile. The prefix string on the mail server and in
the scan profiles file determine whether the job is a scan-to-file job or a scan-to-email job.
Most companies use more than 1 scan profile. The system administrator can create separate
scan profiles for individual customers or departments. For example, each department can
have a scan profile to archive the files or to print the files. An example of a scan profile
is 'Purchasing, 300 dpi, TIFF'.
On the operator panel, the 'Copy/Scan" view displays the available scan profiles. In most
cases, there will be both scan-to-file profiles and scan-to-email profiles. To scan a docu-
ment, you simply select the required scan profile. Next, the job window opens. There
you can change a number of settings for the current scan job. However, these changes
are only valid for this job. The default settings of the scan profiles file will not change.
For all the scan jobs, the machine supports both the Adobe® Portable Document Format
(PDF) and the Tagged Image File Format (TIFF).
This section describes the principles of both scan functions.
The scan-to-file function
The scan-to-file function is a part of the scan function. Scan to file allows you to scan a
document. The machine automatically sends the resulting file to the configured scan
server. The export mechanism is normally FTP. You can retrieve the file from the scan
server. When you use a scan profile, your document is scanned with the resolution defined
in the scan profile. The generated file has the format and the location indicated in the
scan profile. You can change the scan resolution and file format on the operator panel.
141). This file is a comma separated values file (.csv
Chapter 4 - Work with the operator panel
Introduction to the scan function
135