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Oce VarioLink 5022 Quick Manual

Oce VarioLink 5022 Quick Manual

Copy/ print/ fax/ scan/ box operations
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Critical Link
Océ
VarioLink 5022
VarioLink 4222
VarioLink 3622
Quick
Guide
Copy/ Print /
Fax/ Scan/ Box
Operations

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Summary of Contents for Oce VarioLink 5022

  • Page 1 Océ VarioLink 5022 VarioLink 4222 VarioLink 3622 Critical Link Quick Guide Copy/ Print / Fax/ Scan/ Box Operations...
  • Page 2 Thank you for selecting an Océ solution for your document production and management needs. The following information will help you get the most pro- ductive and reliable use out of your system. Océ brand supplies are designed for Océ multi-function copy/print/fax systems to ensure maximum product performance and quality.
  • Page 3 Meter Reading Overview If your monthly Océ invoices are calculated based on your prod- uct usage. You can help ensure accurate billing by providing us with accurate meter reads every month. There are three methods to enter meter readings: 1. If your equipment is networked and your organization has an SMTP mail server, you can set up the product to automatically share the meter information with Océ.
  • Page 4 Items that must be observed to use the machine safely Information regarding product safety Precautions when using the machine The illustrations used in this manual may appear slightly different from views of the actual equipment. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 5: Energy Star

    "low-power ® mode" after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 6: Table Of Contents

    Reducing communication costs (using the Internet)................ 4-19 Sending documents by e-mail ......................4-20 4.10 Reducing printing costs ........................4-22 4.11 Sending confidential documents......................4-24 4.12 Forwarding received data ........................4-26 4.13 Faxing data directly from a computer....................4-27 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 7 Changing finishing settings for saved data before printing .............6-12 Performing box operations from a computer ..................6-15 Troubleshooting Troubleshooting .............................7-2 User Settings parameters Displaying the User Settings screen ....................8-2 Settings that can be specified.......................8-3 Glossary Glossary ..............................9-2 10 Index VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 8: Safety Information

    • Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 9 Overload could result in a fire. CAUTION • The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 10 Do not let any object plug the ventilation holes of this product. Heat could accu- mulate inside the product, resulting in a fire or malfunction. • Do not use flammable sprays, liquids, or gases near this product, as a fire could result. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 11 When the optional Fax Kit cm3500210 is not installed: Before successive holidays CAUTION • Unplug the product when you will not use the product for long periods of time. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 12: Regulation Notices

    The laser diode and the scanning polygon mirror are incorporated in the print head unit. The print head unit is NOT A FIELD SERVICE ITEM: Therefore, the print head unit should not be opened under any circumstances. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 13 Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funk-tion. Undgå udsættelse for stråling. Klasse 1 laser produkt der opfylder IEC60825 sikkerheds kravene. Dansk: Dette er en halvlederlaser. Laserdiodens højeste styrke er 30 mW og bølgelængden er 775-800 nm. x-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 14 Dersom apparatet brukes på annen måte enn spesifisert i denne bruksan-visning, kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1. Dette en halvleder laser. Maksimal effekt till laserdiode er 30 mW og bølge-lengde er 775-800 nm. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-11...
  • Page 15 This product uses a CR Lithium Battery which contains perchlorate material. This perchlorate warning applies to perchlorate-containing lithium batteries sold or distributed in California, USA. "Perchlorate Material - Special handling may apply, See www.dtsc.ca.gov/ hazardouswaste/perchlorate." x-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 16 This product complies with RoHS (2002/95/EC) Directive. This device is not intended for use at a video workstation in compliance with BildscharbV. Das Gerat ist nicht fur die Benutzung am Bildschirmarbeitsplatz gemas BildscharbV vorgesehen. For Chinese users only VarioLink 5022/VarioLink 4222/VarioLink 3622 x-13...

  • Page 17: Caution Notations And Labels

    DO NOT TOUCH. This area generates high voltage. If touched, electrical shock may occur. DO NOT TOUCH! The area opened by the conveyance lever is very hot. To avoid getting burned DO Finisher A0HN0Y1 NOT TOUCH. x-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 18 Be sure to hold both sides of the printed sheets when removing them, and DO NOT leave your hand on the printed sheets while the tray 2 (primary output tray) goes up. Finisher A0PH0Y1 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-15...

  • Page 19: Space Requirements

    Main Body + A0RD0Y1 Unit: Inch(mm) (100) (176.4) (200) 20.9 25.8 21.7 (532) (654.7) (635) (330.6) (550) 64.5 (1637) 49.5 (1258) 45.3 (1150) 12.6 36.5 (320) (928) (432) 63.7 61.5 (1617.3) (1561.4) Main Body + A0RC0Y1 + A0HN0Y1 x-16 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 20 (100) (176.4) (200) 23.2 21.7 35.8 19.2 (635) (685) (550) (910) (590) (487) 26.8 (680) 64.5 (1637) 15.6 45.3 (397) 37.1 (1150) (943) 93.9 61.5 (2385) (1561.4) Main Body + A0RC011 + A0PH0Y1 + A0R90Y1 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-17...

  • Page 21: Operation Precautions

    Copies that are to be kept for a long time should be kept where they are not exposed to light in order to prevent them from fading. Adhesive that contains solvent (e.g., spray glue) may dissolve the toner on copies. x-18 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 22: Legal Restrictions On Copying

    In addition, it is prohibited under any circumstances to copy domestic or foreign currencies, or works of art without permission of the copyright owner. When in doubt about the nature of an original, consult with legal counsel. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-19...
  • Page 23 Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax and IP address fax operations. In order to use the fax functions, the optional fax kit must be purchased separately. x-20 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 24 In Windows, insert the CD into the computer’s CD drive, and the main menu will automatically be displayed. In Macintosh OS9/OSX, double-click the CD icon on the desktop, and then index_mac to open the main menu. Note Adobe Reader is required in order to view these User’s Guides. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-21...
  • Page 25 These features can also be used if image controller A0P8W21 has been installed. Scan Copy Telephone line Printer Network Computer Computer FTP server E-mail server WebDAV server Internet x-22 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 26 Paper documents can quickly be converted to digital data. This converted data can conveniently be transmitted through the network. In addition, this machine can be used as a scanner with a variety of TWAIN- compatible applications. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-23...

  • Page 27: Control Panel

    Pressing the [Stop] key during an operation temporarily stops the op- eration. [Proof Copy] key Before printing a large number of copies, a single proof copy can first be printed in order to be checked. x-24 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 28 Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the key lights up in green. Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-25...
  • Page 29 This switch turns on/off all functions of the machine. Normally, the main power switch is turned on. [Power] (auxiliary power) key Press to turn on/off machine operations. When turned off, the machine enters a state where it conserves energy. Turning on the machine Turning off the machine x-26 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 30 Do not turn off the machine while it is operating, otherwise data being scanned or transmitted or queued jobs may be deleted. Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-27...

  • Page 31: Loading Paper

    Follow the procedure described below to load paper into tray 1/2 and tray 3/4 (Paper Feed Cabinet A0RC0Y1). Tray 1 Tray 2 Tray 3 Tray 4 Slide the paper guides to fit the size of paper to be loaded. x-28 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 32 For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. Loading paper into tray 3 Follow the procedure described below to load paper into tray 3 (Paper Feed Cabinet A0RC011). Tray 3 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-29...
  • Page 33 Do not load so many pages that the top of the stack is higher than the , mark. – Up to 2,500 sheets of plain paper can be loaded. Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. x-30 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 34 Open the LCT top door, and then raise the paper take-up roller. – Aligning it to the left side of the tray, load the paper so that the surface to be printed on faces upward. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-31...
  • Page 35 Do not load so many pages that the top of the stack is higher than the , mark. – Up to 150 sheets plain paper can be loaded. – Slide the lateral guides to fit the size of paper to be loaded. x-32 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 36 Standard-sized paper: 11 × 17 w to 5-1/2 × 8-1/2 v Non-standard-sized paper: Width: 3-5/8 inches to 11-11/16 inches; Length: 5-13/16 inches to 17 inches Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-33...

  • Page 37: Clearing Paper Misfeeds

    "Remove the misfed paper according to the guide or illustration.", and also with a description and illustration for clearing misfed paper. If the description extends over multiple pages, the [Next] key is displayed. Touch [Next] to proceed to the next screen. Touching [JAM Location Display] returns to the Misfeed Location screen. x-34 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 38 For details on 13 (mailbin/saddle stitcher), refer to page x-40 of this manual and perform the appropriate operation. Note For details on the procedures for clearing paper misfeeds, refer to chapter 4, "Troubleshooting", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-35...
  • Page 39 The area around the fusing unit is extremely hot. Touching anything other than the indicated levers and dials may result in burns. If you get burnt, immediately cool the skin under cold water, and then seek professional medical attention. x-36 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 40 If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. Clearing paper misfeeds (main unit 2) The following procedure describes how to clear paper misfeeds that have occurred in a paper tray. Tray 1 Tray 2 3, 4 Tray 3 or 4 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-37...
  • Page 41 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 42 Clearing paper misfeeds (Finisher A0HN0Y1) The following procedure describes how to clear paper misfeeds that have occurred in Finisher A0HN0Y1. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-39...
  • Page 43 Clearing paper misfeeds (mailbin/saddle stitcher) The following procedure describes how to clear paper misfeeds that have occurred in the mailbin or saddle stitcher installed in Finisher A0HN0Y1. When using the mailbin x-40 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 44 When using the saddle stitcher VarioLink 5022/VarioLink 4222/VarioLink 3622 x-41...
  • Page 45 Clearing paper misfeeds (Finisher A0PH0Y1) The following procedure describes how to clear paper misfeeds that have occurred in Finisher A0PH0Y1. x-42 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 46: Supplies And Handling

    For details, refer to chapter 8, "Replacing toner cartridges and staple cartridges and emptying punch scrap box" of the User’s Guide [Copy Operations]. When the toner is about to run out, the following message appears. Detail For details on the replacement procedure, refer to page x-45 of this manual. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-43...
  • Page 47 For details on the replacement procedure for the saddle stitcher, refer to page x-47 of this manual. When the punch scrap box is full, the following message appears. Detail For details on the emptying procedure, refer to page x-49 of this manual. x-44 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 48 Use the same number toner cartridge as described in the label applied on the toner cartridge cover. Otherwise, machine trouble may be caused. 7 WARNING Handling toner and toner cartridges Do not burn toner or the toner cartridge. Toner expelled from the fire may cause burns. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-45...
  • Page 49 If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. Replacing the staple cartridge (Finisher A0HN0Y1) The following procedure describes how to replace the staple cartridge for the finisher. Touch [Replace Staples] on the Finishing screen. x-46 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 50 Replacing the staple cartridge (saddle stitcher installed in Finisher A0HN0Y1) The following procedure describes how to replace the staple cartridge for the saddle stitcher. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-47...
  • Page 51 Replacing the staple cartridge (Finisher A0PH0Y1) The following procedure describes how to replace the staple cartridge for the finisher. x-48 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 52 Emptying the punch scrap box (Finisher A0HN0Y1) The following procedure describes how to empty the punch scrap box. FN3.1 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-49...
  • Page 53 Emptying the punch scrap box (Finisher A0PH0Y1) The following procedure describes how to empty the punch scrap box. x-50 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 54 Relays paper between the main unit and finisher A0PH0Y1. Finisher A0PH0Y1 Collects printed sheets. Provides selectable finishing functions: sort, group, offset-sort, offset-group, staple, and punch. Finisher A0HN0Y1 Collects printed sheets. Provides selectable finishing functions: sort, group, offset-sort, offset-group, staple, and punch. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-51...
  • Page 55 Installed to encode the data saved on the hard disk so that the hard disk can be used more safely. Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. x-52 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 56: Basic Operations

    Basic operations...

  • Page 57: Basic Copy Operation

    If a screen for entering the user name/account name and password appears, type in the necessary information, and then touch [Login] or press the [Access] key. For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 58 For details, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. Type in the desired number of copies. – To change the number of copies, press the [C] (clear) key, and then type in the desired number. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 59 To scan the next original while printing (reserve a copy job), position the next original, and then press the [Start] key. – For details on stopping printing or interrupting copying, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 60: Basic Print Operation

    Send print data from an application on the computer through the printer driver to this machine. The following printer drivers can be used with this machine. Windows: PCL driver PostScript driver Macintosh: OS X PostScript PPD driver OS 9 PostScript PPD driver VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 61 In order to print, the network settings must first be specified. Network settings should be specified by the administrator. Network settings can also be specified by using Web Connection. For details, refer to chapter 1, "Setup items by operation", of the User's Guide [Network Administrator]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 62 Basic operations Printing Create a document in the application, and then select the print command. In the Print dialog box, select the printer. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 63 Basic operations – If necessary, display the printer driver settings dialog box, and then specify the printing settings, such as stapling. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 64 If "Secure Print", "Save in User Box" or "Proof Print" was selected from the "Output Method" down- down list in the printer driver, the document is saved in a user box or in the memory of this machine. Print the document by using the control panel of the machine. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 65: Basic Fax Operation

    If a screen for entering the user name/account name and password appears, type in the necessary information, and then touch [Login] or press the [Access] key.For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. 1-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 66 To send a original that cannot be loaded into the ADF (a thick original or an original on thin paper), position it on the original glass. – Position the original face up in the ADF with the top edge of the original inserted into the feed slot. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-11...
  • Page 67 To stop the transmission after the [Start] key was pressed, touch [Job List], then [Job Details], and then delete the job to be stopped. For details, refer to chapter 2, "Control panel/touch panel", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. 1-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 68 Basic operations VarioLink 5022/VarioLink 4222/VarioLink 3622 1-13...

  • Page 69: Basic Scan Operation

    SMB TX SMB TX Web service Web service Scan to E-mail FTP TX WebDAV TX Other than data scanned with this machine, data saved in a user box can also be sent. Change the mode. 1-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 70 User’s Guide [Copy Operations]. Select the destination. – If destinations are already registered, a registered destination can be selected. For details on registering destinations, refer to page 5-2 of this manual. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-15...
  • Page 71 Network settings can also be specified by using Web Connection. For easier operation, specify in advance any settings other than the network settings according to the desired application. For details, refer to chapter 1, "Setup items by operations", of the User’s Guide [Network Administrator]. 1-16 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 72: Basic Box Operation (Registering User Boxes)

    This user box is used when adding an image of the date/time or annotation number to a document data saved in Scan function. This user box is registered in Administrator settings. For details, refer to chapter 8, "User box setting", of the User’s Guide [Box Op- erations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-17...
  • Page 73 Basic operations Display the screen for registering user boxes. 1-18 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 74 Basic operations Touch [New]. – To change the settings for a registered user box, select the user box whose settings are to be changed, and then touch [Edit]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-19...
  • Page 75 (for example, "TUV" for a user box with the name "Tokyo office"), the user box can easily be found. Touch [Index], and then select the appropriate index characters from those that are displayed. 1-20 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 76 We recommend saving data to be shared within a group in group user boxes. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-21...

  • Page 77: Basic Box Operation (Saving Data In A User Box)

    Data saved from Copy mode cannot be transmitted. The operations for saving data in user boxes differ depending on how the data is to be used. Saving data in a user box with a Copy mode operation Touch [Save in User Box]. 1-22 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 78 The document name automatically set as the default is displayed. – To change the document name, touch [Document Name], and then use the keyboard that appears in the touch panel to type in the name. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-23...
  • Page 79 Press the [Start] key. – When saving a document to a user box with a Copy mode function, select "Page Print" to "Yes" to print the document at the same time that it is saved. 1-24 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 80 Basic operations Saving data in a user box with a Fax/Scan mode operation Touch [User Box]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-25...
  • Page 81 The document name automatically set as the default is displayed. – To change the document name, touch [Document Name], and then use the keyboard that appears in the touch panel to type in the name. 1-26 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 82 Data can also be saved in a user box by specifying a user box destination as the recipient of the fax or scan data. For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-27...
  • Page 83 To search for a user box name, touch [Search User Box]. – An external memory can be connected directly to the machine and specified for saving documents. – For details on functions using an external memory, refer to page 1-38 of this manual. 1-28 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 84 To specify settings such as the image quality and document orientation, touch [Scan Settings] or [Original Settings]. For details, refer to chapter 5, "Save Document", of the User’s Guide [Box Operations]. Position the original to be saved. Press the [Start] key. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-29...
  • Page 85 The operation can also be started by touching [Start]. Detail Print data transmitted via the printer driver can be stored in user boxes. For details on saving data in user boxes using the printer functions, refer to page 3-5 of this manual. 1-30 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 86: Basic Box Operation (Using Saved Documents)

    Data can more easily be imported from a user box to the computer. For details, refer to chapter 9, "Web Connection", of the User’s Guide [Box Operations]. Also, refer to the Web Connection Help. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-31...
  • Page 87 Basic operations Printing saved documents Select the user box containing the document to be printed. 1-32 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 88 To print multiple saved data at the same time, touch [Combine]. Up to 10 documents can be printed at the same time. For details, refer to chapter 6, "Use Document", of the User’s Guide [Box Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-33...
  • Page 89 Basic operations Press the [Start] key. – The operation can also be started by touching [Start]. 1-34 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 90 Basic operations Sending saved documents Select the user box containing the document to be sent. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-35...
  • Page 91 For details, refer to chapter 6, "Use Document", of the User’s Guide [Box Operations]. Select the destination. – If destinations are already registered, a registered destination can be selected. For details on registering destinations, refer to page 5-2 of this manual. 1-36 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 92 If necessary, touch [Communication Settings], and specify the desired settings. For details, refer to chapter 6, "Use Document", of the User’s Guide [Box Operations]. Press the [Start] key. – The operation can also be started by touching [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-37...

  • Page 93: Using An External Memory

    Chapter 6 "Use Document", of the User's Guide [Box Operations]. To save data in an external memory, setting is required in advance. For details, refer to Chapter 8 "User box settings", of the User's Guide [Box Operations]. Printing Touch [Use Document]. 1-38 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 94 Select the document and make print settings. – For details on print settings, refer to Chapter 6 "Use Document", of the User's Guide [Box Operations]. Press the [Start] key. – The operation can also be started by touching [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-39...
  • Page 95 Basic operations Saving Touch [Save Document]. Select [External Memory]. 1-40 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 96 For details on scan and original settings, refer to Chapter 5 "Save Document", of the User's Guide [Box Operations]. Position the original to be saved. Press the [Start] key. – The operation can also be started by touching [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-41...

  • Page 98: Useful Copy Operations

    Useful copy operations...

  • Page 99: Specifying Basic Settings For Quick Copying

    The screen can be customized, for example, with the Quick Copy screen, so that copy functions are more conveniently available. Quick Copy screen Basic copy settings are available in one screen. Touch [←] in the screen to display additional settings, such as other Density or Finishing settings. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 100 Press to display the Original Setting screen. Original Type tab Press to display the Original Type screen. Application tab Press to display the Application screen. Note For details, refer to chapter 11, "Utility mode", of the User's Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 101: Reducing Paper Use While Copying

    Double-sided copying When printing a large number of single-sided originals, print on both sides of the paper use by half. Note For details, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 102 Useful copy operations Combined copies Select "2in1", "4in1" or "8in1", depending on the number of pages that can be printed on a single page. Combine these settings with double-sided copying to further reduce paper use. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 103 Useful copy operations If “4in1” or “8in1” is selected, the page arrangement can be selected. Note For details, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 104: Copying A Large Number Of Original Pages At One Time

    After all original pages are scanned, the copies can be outputted together. This is useful for printing multiple copies of a original containing a large number of pages. Separate Scan Repeat this operation until all original pages have been scanned. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 105 To copy originals that cannot be loaded into the ADF, position them on the original glass. Originals can also be scanned in separate batches from the original glass. To change the settings, touch [Change Setting]. Note For details, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 106: Producing A Booklet From Copies

    Copies can be bound at the center to finish them like magazines and pamphlets. The "Booklet" function is used depends on the layout of the original. Booklet For a original containing individual pages, select the "Booklet" function. The page order of the scanned original is automatically arranged and double-sided copies are printed. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 107 Useful copy operations Note For details, refer to chapter 7, "Application functions", of the User’s Guide [Copy Operations]. 2-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 108: Erasing Original Shadows From Copies

    Erasing original shadows from copies Erase Copies can be produced by erasing unwanted areas around the original, such as the transmission information on received faxes and the shadows of punched holes. Frame Erase Center Erase Non-Image Area Erase VarioLink 5022/VarioLink 4222/VarioLink 3622 2-11...
  • Page 109 Frame Erase: The same width can be erased on all four sides of the original, or the width that is erased can be specified for each side. The width of the frame to be erased can be set between 1/16 and 12 inches. 2-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 110 Non-Image Area Erase: Detect the original size and erases outside area of the original. Frame Erase and Center Erase are compatible with each other. Note For details, refer to chapter 7, "Application functions", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-13...

  • Page 111: Printing Copies Enlarged/Reduced On Paper With A Different Size

    Copies can be produced with the zoom ratio automatically selected based on the size of the loaded original and the specified paper size. Reminder When copying onto paper larger than the original, load the original with the same orientation as the paper. 2-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 112 If the "Auto" Zoom setting is selected, the "Auto" Paper setting cannot be selected. Select the paper tray loaded with the desired paper size. Note For details, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-15...

  • Page 113: Copying Book Page Spreads On Separate Sheets Of Paper

    Useful copy operations Copying book page spreads on separate sheets of paper Book Copy A page spread, such as in an open book or pamphlet, can be copied onto separate pages. 2-16 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 114 Useful copy operations VarioLink 5022/VarioLink 4222/VarioLink 3622 2-17...
  • Page 115 Reminder To separate each page of the page spread original scanned from the ADF, use Page Separation. Note For details, refer to chapter 7, "Application functions", of the User’s Guide [Copy Operations]. 2-18 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 116: Adding Cover Pages While Copying

    When copying using paper for cover pages that is different from the paper of the main body of the original, instead of copying the cover pages and main body of the original separately, the entire document can be printed at the same time using the different types of paper. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-19...
  • Page 117 Select the paper tray loaded with the paper to be used for the cover pages. Reminder Use paper with the same size for the cover pages and for the main body of the document, and load them in the paper trays in the same orientation. 2-20 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 118 Useful copy operations Note For details, refer to chapter 7, "Application functions", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-21...

  • Page 119: Binding With Staples And Punching Holes In Copies

    Holes for filing can be punched in the copies. The Punch settings are available only if the optional Finisher A0HN0Y1 with Punch Unit 4582812 or Finisher A0PH0Y1 is installed. Punch [2-Hole] Staple [Corner] Staple [2-Position] 2-22 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 120 Paper weight 16 lb to 24 lb Paper sizes 2-hole 8-1/2×14 w and 8-1/2×11 v, 3-hole 11×17 w and 8-1/2×11 v Note For details, refer to chapter 2, "Basic copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-23...

  • Page 121: Copying Onto Envelopes

    When copying onto envelopes, the orientation of the original and paper is extremely important. Position the original and the paper. Original Paper Print side – Load with the side to be printed on facing down. 2-24 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 122 Open the right-side door of the main body, then pull the envelope lever upward. Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-25...

  • Page 123: Easily Recalling Frequently Used Functions

    Easily recalling frequently used functions Registering/recalling programs Frequently used functions can be registered as a copy program. The registered copy program can easily be recalled and used. Registering a program First, specify the functions to be registered. 2-26 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 124 Useful copy operations Detail A maximum of 30 copy programs can be registered. Recalling a program VarioLink 5022/VarioLink 4222/VarioLink 3622 2-27...
  • Page 125 For details, refer to chapter 3, "Additional copy operations", of the User’s Guide [Copy Operations]. Shortcut keys Frequently used Application functions can be added as a shortcut key to the Basic screen. Up to two shortcut keys can be created. 2-28 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 126 Useful copy operations VarioLink 5022/VarioLink 4222/VarioLink 3622 2-29...
  • Page 127 The shortcut key is created. Detail If the image controller icon appears, only one shortcut key for the Basic screen can be programmed. Note For details, refer to chapter 11, "Utility mode", of the User’s Guide [Copy Operations]. 2-30 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 128: Checking The Copies

    Before printing a large number of copies, a single proof copy can first be printed so that it can be checked. This allows copy errors to be corrected before a large number of copies are printed. Check Check Select the desired copy settings. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-31...
  • Page 129 Useful copy operations A single copy is printed. Check the proof copy. 2-32 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 130 If the original was loaded into the ADF, printing of the proof copy begins without the screen appearing confirming that scanning of the original is finished. Note For details, refer to chapter 3, "Additional copy operations", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-33...

  • Page 131: Checking The Number Of Prints

    Useful copy operations 2.13 Checking the number of prints Meter Count This function allows you to view the total counter, original counter, paper counter, and total duplex counter on the screen. 2-34 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 132 Large Size: Displays the large-sized page count of Copy, Print, Fax/Scan (Print), Fax/Scan (Read), Fax TX, and Fax RX. Detail To print the list, touch [Print List]. Note For details, refer to chapter 9, "Care of the machine", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-35...

  • Page 133: Reducing Electricity Usage

    Dates or days of the week can be set for the schedule to turn the machine on and off. Note For details, refer to chapter 11, "Utility mode", of the User’s Guide [Copy Operations]. 2-36 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 134 A password for non-business hours must be specified in Administrator mode. Note For details, refer to chapter 1, "Before making copies", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-37...

  • Page 136: Useful Printing Operations

    Useful printing operations...

  • Page 137: Selecting The Paper

    Macintosh OS X driver: Page Attributes Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 138 Macintosh OS X driver: Paper Tray/Output Tray Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 139 The "Offset" function is available only with finishers that allow pages to be shifted. Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 140: Managing And Limiting Printing

    To use this feature, an optional hard disk is required. Windows PCL/PS drivers: Basic tab Macintosh OS X driver: Output Method Note For details, refer to chapter 11, "Function detail description", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 141 This is called Touch & Print. When Touch & Print is enabled, the transmitted print jobs are saved in the Touch & Print user box. Note For details, refer to chapter 11, "Function detail description", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 142: Reducing Paper Use While Printing

    The "Skip Blank Pages" function, which does not print blank pages, is also useful for reducing paper use. Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 143: Adjusting The Print Position

    Windows PCL/PS drivers: Layout tab Macintosh OS X driver: Layout/Finish Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 144: Finishing Documents

    The center stapling and folding setting is available only if the Finisher A0HN0Y1 with Saddle Stitcher A0PGW21 has been installed. Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 145: Adding Different Paper

    Macintosh OS X driver: Cover Mode/Transparency Interleave Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. 3-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 146 Macintosh OS X driver: Per Page Setting Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622 3-11...

  • Page 147: Adding Text And Images When Printing

    Macintosh OS X driver: Stamp/Composition Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. 3-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 148 In order to use headers/footers, the header/footer must first be registered with the machine. Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", and chapter 9, "Print function of Mac OSX", of the User’s Guide [Print Operations (A0P8W21)]. VarioLink 5022/VarioLink 4222/VarioLink 3622 3-13...

  • Page 149: Using Printer Fonts

    When printer fonts are used, the printing time is reduced, but there may be a difference between the displayed document and the print result. Note For details, refer to chapter 8, "Print functions of the PCL/PS drivers for Windows", of the User's Guide [Print Operations]. 3-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 150: Useful Fax Operations

    Useful fax operations...

  • Page 151: Registering Frequently Used Fax Numbers

    Destinations can be registered in the address book or as group destinations. Address book destinations By registering a frequently used destination in the address book, the destination can be recalled simply with the press of an address book button. Opening the destination registration screen VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 152 Useful fax operations Destination registration screen Registering a fax number VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 153 Address: Using the keypad, type in the fax number to be registered. Note For details, refer to chapter 8, "User mode settings", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 154 The fax numbers that can be registered as a group destination must be registered in the address book. In order to register a group destination, the individual fax numbers must first have been registered in the address book. In the Create One-Touch Destination screen, touch [Group]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 155 Scanning settings, transmission settings and destination can be registered with a single button. These are called "program destinations". The registered program destinations can easily recalled and used. Note For details, refer to chapter 8, "User mode settings", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 156: Checking Fax Operations Performed Until Now

    A log of the transmissions and receptions can be viewed in a report and printed. The transmission report, reception report and activity report, which combines the transmission and reception reports, are available in the Communication List screen. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 157 Fax Retransmit User Box can be sent manually. Settings must be specified in Administrator mode in order to automatically save jobs in the Fax Retransmit User Box. For details, refer to chapter 9, "Administrator mode settings", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 158: Transmitting To Multiple Recipients At The Same Time

    Recipients can be specified for broadcast transmissions by typing in the destination using the keypad or by selecting a registered destination. In addition, recipients can be specified using a combination of the two methods. Entering a destination with the keypad VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 159 Useful fax operations Touch [Next Destination] to display a screen for entering the second destination. A destination can also be entered from the control panel. A destination can also be specified by entering its registration number. 4-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 160 Destinations can be specified in the following combination. Address book: 500 destinations Direct input: 100 destinations Direct input e-mail addresses: 5 destinations Note For details, refer to chapter 3, "Registration of basic information", of the User’s Guide [Network Scan /Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-11...

  • Page 161: Selecting Registered Transmission Source Information

    Useful fax operations Selecting registered transmission source information Fax transmission source information settings Registered transmission source information (transmission source name and fax ID) can be selected and changed. From : User01 From : Group03 4-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 162 The administrator can set the position for printing the transmission source information on the outside or inside of the document or it can be set to not be printed. Note For details, refer to chapter 9, "Administrator mode settings", of the User’s Guide [Network Scan /Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-13...

  • Page 163: Scanning The Originals To Be Sent

    The shadows that appear when an original is scanned can be erased. Book Scan Specify the appropriate setting for scanning a book. Document Name This parameter is not available when sending to a fax number. 4-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 164 Neg./Pos. Reverse Reverse the image of the document from black-on-white to white-on- black, and vice versa. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan /Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-15...

  • Page 165: Sending Documents With A Command From The Recipient

    A document sent using this machine’s "Polling TX" function is stored in this machine’s Polling Transmission User Box and is sent when a request is received from the recipient. Sender Receiver Request for data to be sent Polling Polling Transmission Transmission User Box User Box 4-16 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 166 Settings screen, and then specify the sender to receive the data. Bulletin polling transmission can be used if the recipient’s fax machine supports F-code functions. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-17...

  • Page 167: Reducing Communication Costs

    In order to send the fax late at night, timer transmission must be specified when the document is sent. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. 4-18 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 168: Reducing Communication Costs (Using The Internet)

    To use this function, an optional hard disk, image controller, and fax kit are required. Detail For details, refer to chapter 1, "Before using Network Scan/Fax/Network Fax functions", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-19...

  • Page 169: Sending Documents By E-Mail

    Useful fax operations Sending documents by e-mail Internet faxing Using the Internet, a scanned original can be sent as an e-mail attachment. The transmission costs are included in the Internet charges. When the destination is registered 4-20 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 170 Useful fax operations When the destination is entered directly Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-21...

  • Page 171: Reducing Printing Costs

    Printing only the necessary fax documents among all the received fax documents enhances security and reduces printing costs. Receive Receive Memory RX Memory RX User Box User Box Printing data in the Memory RX User Box 4-22 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 172 Settings for the Memory RX User Box are specified in Administrator mode. The administrator password is required to specify the settings. Note For details, refer to chapter 6, "Useful functions (G3/IP/I-FAX)", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-23...

  • Page 173: Sending Confidential Documents

    (transmission ID) can be specified in addition to the fax number of the destination to preserve the confidentiality of the document. F-Code transmission SUB address SUB address 1 2 3 4 1 2 3 4 Transmission ID Transmission ID Receive Receive Confidential Confidential User Box User Box 4-24 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 174 An F-code transmission can be used only if the recipient’s fax machine supports F-code functions. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-25...

  • Page 175: Forwarding Received Data

    If fax forwarding is specified, Memory RX Setting, PC-FAX RX setting and TSI User Box Setting cannot be used. Note For details, refer to chapter 9, "Administrator mode settings", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. 4-26 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 176: Faxing Data Directly From A Computer

    The fax document settings can be specified. A destination can be selected from the address book. Note For details, refer to chapter 3, "Setting up the fax driver (Windows)", of the User’s Guide [Fax Driver Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 4-27...

  • Page 178: Useful Network Scan Operations

    Useful network scan operations...

  • Page 179: Registering Frequently Used Destinations

    Destinations can be registered in the address book or as group destinations. Address book destinations By registering a frequently used destination in the address book, the destination can be recalled simply with the press of an address book button. Opening the destination registration screen VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 180 Useful network scan operations Destination registration screen Registering an e-mail address VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 181 E-Mail Address: Use the keyboard that appears in the touch panel to type in the e-mail address. Note For details, refer to chapter 8, "User mode settings", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 182 The destinations that can be registered as a group destination must be registered in the address book. In order to register a group destination, the individual destinations must first have been registered in the address book. In the Create One-Touch Destination screen, touch [Group]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 183 Scanning settings, transmission settings and destination can be registered with a single button. These are called "program destinations". The registered program destinations can easily recalled and used. Note For details, refer to chapter 8, "User mode settings", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 184: Transmitting Fine Text And Clean Images

    An original of good quality can be sent by using a combination of these settings. Adjusting the resolution When transmitting fine text and images, an image of better quality can be sent by specifying a higher resolution. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 185 Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. Selecting an Original Type setting Select the appropriate scanning method for the text and image type of the original. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 186 Select this setting for originals consisting only of photos. Dot Matrix Original Select this setting for originals consisting of text that generally appears faint. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 187: Transmitting With Selected File Type Settings

    Useful network scan operations Transmitting with selected File Type settings Selecting File Type settings 5-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 188 Select this setting to save data in the XPS format. In order to save in XPS form, the optional hard disk is required. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-11...

  • Page 189: Transmitting With The Page Number Or Time Added

    The page number or date/time can be added to the scanned original. Both the page number and the date/time can be added at the same time. Page number The page number can be added to a document to be sent. 5-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 190 Detail Page numbers can also be added with header/footer settings. The header/footer settings are specified in Administrator mode. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-13...
  • Page 191 Useful network scan operations Adding the date and time The date and time of scanning can be added to a document to be sent. 5-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 192 Detail Page numbers can also be added with header/footer settings. The header/footer settings are specified in Administrator mode. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-15...

  • Page 193: Transmitting With The Background Density Adjusted

    Useful network scan operations Transmitting with the background density adjusted Background Removal When scanning a original with a colored background, a cleaner scan can be created by lightening the background. 5-16 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 194 Useful network scan operations Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-17...

  • Page 195: Transmitting With Shadows Erased

    Useful network scan operations Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the original, such as the transmission information on received faxes and the shadows of punched holes. 5-18 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 196 The width of the frame to be erased can be set between 1/16 and 2 inches. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-19...

  • Page 197: Transmitting To Multiple Recipients

    Transmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book. Group destinations, which are multiple destinations that have previously been registered together, can be useful when selecting destinations. 5-20 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 198 Detail Unwanted destinations can be deleted from under "Broadcast Destinations", or the settings can be changed. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-21...

  • Page 199: Sending Documents By E-Mail

    For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. Changing the e-mail subject or name of the attached file The subject of the e-mail message and the file name can be changed when sending scan data by e-mail. 5-22 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 200 The name of the attached file can be changed. Subject: The subject of the e-mail message can be changed. Body: E-Mail text can be entered. Note For details, refer to chapter 4, "Transmitting data", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-23...

  • Page 201: Checking Transmissions Performed Until Now

    Current Jobs/Job History lists The transmission log includes the Current Jobs list, which allows the jobs currently being performed to be checked, and the Job History list, which allows completed transmission jobs to be checked. 5-24 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 202 Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list. Jobs that have been sent are displayed in the Job History list. Note For details, refer to chapter 2, "Control panel/touch panel", of the User’s Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-25...

  • Page 204: Useful Box Operations

    Useful box operations...

  • Page 205: Changing The Name Of A Saved Document

    Changing the name of a saved document Edit Name The name of a document saved in a user box can be changed. Documents that were not named when they were saved can be given a name that will be easier to remember. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 206 The document name is the name of the file sent. Change the document name after considering the conditions of the destination server. Note For details, refer to chapter 7, "File Document", of the User’s Guide [Box Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 207: Scanning Double-Sided Originals

    Scanning double-sided originals Scan Settings When saving data in a user box from User Box mode, touch [Scan Settings] to change the settings for scanning the original. To scan double-sided originals, select "2-Sided" in the Scan Settings screen. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 208 Scan Settings screen, be sure to touch [Original Direction] and [Binding Position] in the Original Settings screen, and select the appropriate settings for the loaded original. Note For details, refer to chapter 5, "Save Document", of the User’s Guide [Box Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 209: Automatically Erasing Data From User Boxes

    Specify a setting for "Auto Document Delete Time" when registering a user box. Detail To change the Auto Document Delete Time setting for a user box that has already been registered, touch [Edit] for the user box. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 210 Useful box operations VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 211 Useful box operations Note For details, refer to chapter 8, "User box setting", of the User’s Guide [Box Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 212: Printing/Sending Multiple Data Combined

    Useful box operations Printing/sending multiple data combined Combine/Bind TX Two or more data saved in user boxes can be printed or sent. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 213 Useful box operations Specify the order that the data is combined. When "Combine" is selected Specify the Finishing settings, and then print the data. When "Bind TX" is selected Select the destination, and then send the data. 6-10 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 214 Data saved from Copy mode cannot be sent. If data saved from Copy mode is combined with other data, the data cannot be sent. Note For details, refer to chapter 6, "Use Document", of the User’s Guide [Box Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-11...

  • Page 215: Changing Finishing Settings For Saved Data Before Printing

    Useful box operations Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box, the finishing settings can be changed. 6-12 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 216 Useful box operations VarioLink 5022/VarioLink 4222/VarioLink 3622 6-13...
  • Page 217 Select this setting to staple copies at two locations along the center, then fold the copies in half before feeding them out. Note For details, refer to chapter 6, "Use Document", of the User’s Guide [Box Operations]. 6-14 VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 218: Performing Box Operations From A Computer

    Check a job. Perform operations with data in user boxes. Direct printing Register/edit destinations. Specify security settings and printer network settings. Note For details, refer to chapter 9, "Web Connection", of the User’s Guide [Box Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-15...

  • Page 220: Troubleshooting

    Troubleshooting...
  • Page 221 Why does no screen appear in the touch panel? If no operation is performed for a specified length of time, the touch panel goes off and the machine automatically enters a mode where it conserves energy. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 222 Check that the machine has been turned on by using both the [Power] (auxiliary power) key and the main power switch. Reminder If no screen appears in the touch panel after the indicated items have been checked, contact your service representative. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 223 After the message "Replace toner cartridge" appeared, the message "Please prepare new cartridge." appears. Replace the toner cartridge according to your maintenance agreement. Reminder If the message remains displayed after the indicated items have been replaced, contact your service representative. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 224 Clear the error by following the on-screen instructions. Reminder If the message remains displayed, note the trouble code that appeared in the screen, unplug the machine from the electrical outlet, and then contact the service representative. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 226: User Settings Parameters

    User Settings parameters...

  • Page 227: Displaying The User Settings Screen

    Various settings can be specified from the User Settings screen. Detail To change the default settings for Fax/Scan mode, press the [Fax/Scan] key, and then press the [Utility/Counter] key. Note For details, refer to chapter 11, "Utility mode", of the User’s Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 228: Settings That Can Be Specified

    For details on the Printer Settings parameters, refer to chapter 12, "Settings on the control panel", of the User’s Guide [Print Operations (A0P8W21)]. System Settings The display language of the touch panel, the measurement units and settings for the power-saving modes can be changed. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 229 Copier Settings The settings for copy functions can be changed so that the operations can easily be performed. Scan/Fax Settings The settings for fax/scan functions can be changed so that the operations can easily be performed. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 230 User Settings parameters Printer Settings The settings for print functions can be changed so that the operations can easily be performed. VarioLink 5022/VarioLink 4222/VarioLink 3622...

  • Page 232: Glossary

    Glossary...
  • Page 233 This feature sets the machine to Sleep mode at the specified time. The day and time periods when the machine is not used can be specified so the machine can automatically switch to a mode where it conserves energy. VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 234 Index...
  • Page 235 Punch ............2-22 x-49 Emptying the punch scrap box for finisher A0PH0Y1 ..x-50 Quick Copy screen ..........2-2 Enlarge/Reduce ........... 2-14 Envelope .............. 2-24 Registering program ..........2-26 Regulation notices ..........x-9 Fax forwarding ............ 4-26 10-2 VarioLink 5022/VarioLink 4222/VarioLink 3622...
  • Page 236 Transparency interleave ........3-10 Troubleshooting ............ 7-2 Turning on/off ............x-26 User box destination ........... 1-25 User settings ............8-2 Using saved document ........1-31 Watermark ............3-12 Web Connection ..........6-15 Weekly timer ............2-36 Zoom ..............3-3 VarioLink 5022/VarioLink 4222/VarioLink 3622 10-3...
  • Page 237 Océ professional document systems to keep the wheels of business and government turning. Océ is also at work in publishing on demand, newspaper production and wide format colour for spectacular display graphics. For more information visit us at www.oce.com...

This manual is also suitable for:

Variolink 4222Variolink 3622

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