Canon imageCLASS MF7460 Reference Manual page 288

Before Using the
Machine 1
Department ID Management
Original and Paper
2
Copying
3
Sending and
Receiving 4
Printing and
Scanning
5
Network (imageCLASS
MF7480/MF7470 Only) 6
Remote UI (imageCLASS
MF7480/MF7470 Only) 7
System Settings
8
Maintenance
9
Troubleshooting
10
Appendix
11
Table of Contents
Index
You can register a Department ID and password for each
department, and manage the machine by limiting its use to
only those who enter the correct Department ID and password.
This is called Department ID Management. Use Department ID
Management to keep track of the copy, scan, and print totals
for each department.
With Department ID Management, the following settings can
be specified:
– Turn Department ID Management On or Off.
– Register the Department ID and password.
– Set page limits for scans, prints, and copies.
– Accept or reject print and scan jobs from computers with
unknown IDs.
– When you use Department ID Management, you need to set both the
System Manager ID and password to restrict the access to the System
Settings menu from the operation panel, or using the Remote UI.
Otherwise, all users will be considered as System Manager, and anyone
can access the System Settings menu from the operation panel, or use
the Remote UI without restriction. (See "Specifying the System Manager
Settings, " on p. 8-3.)
– The pages of received fax/I-fax documents and automatically printed
reports are not counted as prints.
– The maximum number of digits that you can store for the Department ID
and password is seven. If you enter fewer than seven digits for either
setting, the machine stores them with leading zeros.
Example: If <321> is entered, <0000321> is stored.
– You cannot register a Department ID or password with only zeros as the
number, such as <0000000>. If you enter a number that begins with
zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
– If you make a mistake when entering a number, press [Clear] to clear the
entire number, then enter the correct number.
– You can set the page limit from 0 to 999,999 pages.
Back Previous
Registering the Department ID, Password,
■
and Page Limit
1.
Press (Additional Functions).
2.
Press [System Settings] → [Department ID
Management].
If the System Manager ID and System Password have been set, enter
the System Manager ID and System Password using
keys), then press (Log In/Out) to enter the System Settings menu.
The Department ID Management screen appears.
3.
Press [On].
4.
Press [Register ID/Password].
5.
Press [Register].
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