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imageCLASS
MF735Cdw / MF733Cdw / MF731Cdw / MF634Cdw /
MF632Cdw
User's Guide
USRMA-1738-00 2017-03 en
Copyright CANON INC. 2017

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Table of Contents

   Related Manuals for Canon imageCLASS MF735Cdw

   Summary of Contents for Canon imageCLASS MF735Cdw

  • Page 1 MF735Cdw / MF733Cdw / MF731Cdw / MF634Cdw / MF632Cdw User's Guide USRMA-1738-00 2017-03 en Copyright CANON INC. 2017...
  • Page 2: Table Of Contents

    Contents Setting Up ................................3 ................................. 4 Main Functions ..........................5 Preparations Required Before Use ..........................7 Preventing Unauthorized Access ..........................9 Setting Up Using the Setup Guide ............................. 11 Setting the Date/Time ........................13 Setting Up the Network Environment ........................
  • Page 3 .................... 89 Configuring E-Mail/I-Fax Communication Settings ..................93 Procedure for Setting a Shared Folder as a Save Location ....................... 94 Setting a Shared Folder as a Save Location ..................... 97 Procedure for Setting a FTP Server as a Save Location Basic Operations ............................
  • Page 4 ............................182 Registering Destinations ...................... 184 Registering Destinations in the Address Book ....................187 Registering Multiple Destinations as a Group ................. 189 Editing the Registered Destinations in the Address Book Copying ................................191 ........................... 193 Copy Basic Features Screen ............................195 Basic Copy Operations ..............................
  • Page 5 .................... 266 Printing a Document Secured by a PIN (Secure Print) ..........................267 Printing via Secure Print ..................270 Printing from a USB Memory Device (Memory Media Print) Scanning ................................279 ............................ 281 Scan Basic Features Screen ........................ 284 Basic Operations for Scanning Originals ........................
  • Page 6 ......................368 Configuring the Network Security Settings ..................... 370 Restricting Communication by Using Firewalls ....................371 Specifying IP Addresses for Firewall Settings ....................374 Specifying MAC Addresses for Firewall Settings ............................ 377 Changing Port Numbers ..............................378 Setting a Proxy ......................
  • Page 7 ................................491 <Copy> ................................. 493 <Printer> ................................536 <Send> ............................547 <Receive/Forward> ............................553 <Store/Access Files> ..............................561 <Secure Print> ..............................562 <Set Destination> ............................563 <Management Settings> ............................564 <User Management> ............................565 <Device Management> ..................568 <License/Other>/<Remote UI Settings/Update Firmware> ............................
  • Page 8 ........................ 658 Countermeasures for Each Error Code .............................. 668 Clearing Paper Jams ........................... 670 Paper Jams in the Feeder ..........................672 Paper Jams in the Main Unit ..........................675 Paper Jams in a Paper Source ......................... 680 When a Problem Cannot Be Solved Appendix ................................
  • Page 9 Setting Up Setting Up Setting Up ................................3 ..............................4 Main Functions ........................5 Preparations Required Before Use .......................... 7 Preventing Unauthorized Access ........................9 Setting Up Using the Setup Guide ............................11 Setting the Date/Time ....................... 13 Setting Up the Network Environment ......................
  • Page 10 Setting Up ....................80 Registering the Fax Number and Unit Name ..........................81 Selecting the Receive Mode ........................82 Connecting the Telephone Line ........................... 83 Configuring Scan Settings ....................84 Preparing to Use the Machine as a Scanner ................. 85 Procedure for Setting to Send E-Mail/Send and Receive I-Fax ......................
  • Page 11: Setting Up

    Setting Up Setting Up 1647-006 Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required Before Use(P.
  • Page 12: Main Functions

    Barcode Printing Kit * Send PDF Security Feature Set * This is an optional item. ● For the available driver types, see the User Software DVD-ROM supplied with the machine, or see the Canon website (http://www.canon.com/). LINKS Viewing User's Guide(P. 727)
  • Page 13: Preparations Required Before Use

    Setting Up Preparations Required Before Use 1647-007 Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P.
  • Page 14 Importing data from another machine to save time ● As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import).
  • Page 15: Preventing Unauthorized Access

    Setting Up Preventing Unauthorized Access 1647-008 This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network.
  • Page 16 IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address filter. For information on how to set up an IP address filter, see Specifying IP Addresses for Firewall Settings(P.
  • Page 17: Setting Up Using The Setup Guide

    Setting Up Setting Up Using the Setup Guide 1647-009 When the machine is turned on ( Turning ON the Machine(P. 116) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.
  • Page 18 Setting Up Gently close the feeder. Select <Start Scanning>. ➠ Adjustment starts. ● When adjustment is complete, remove the adjustment image from the platen glass. Step 4 Setting the Wireless LAN Configure the settings to connect to the network using the wireless LAN. Select <Yes>.
  • Page 19: Setting The Date/time

    Setting Up Setting the Date/Time 1647-00A Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately. Setting the Time Zone(P. 11) Setting the Current Date and Time(P.
  • Page 20: Setting The Daylight Saving Time

    Setting Up Select <Apply>. ● Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed later, the current date and time are also changed accordingly. ● The display format of the date and time can be changed, respectively. <Date Format>(P.
  • Page 21: Setting Up The Network Environment

    Setting Up Setting Up the Network Environment 1647-00C When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices.
  • Page 22 Setting Up ● To connect to an IEEE 802.1X network, see Configuring IEEE 802.1X Authentication Settings(P. 398) . Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN(P. 15) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P.
  • Page 23: Selecting Wired Lan Or Wireless Lan

    Setting Up Selecting Wired LAN or Wireless LAN 1647-00E After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them.
  • Page 24: Connecting To A Wired Lan

    Setting Up Connecting to a Wired LAN 1647-00F Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ●...
  • Page 25: Connecting To A Wireless Lan

    Setting Up Connecting to a Wireless LAN 1647-00H Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.
  • Page 26 Setting Up ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P.
  • Page 27: Setting Up Connection Using Wps Push Button Mode

    Setting Up Setting Up Connection Using WPS Push Button Mode 1647-00J If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.
  • Page 28 Setting Up Select <Close>. ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ●...
  • Page 29: Setting Up Connection Using Wps Pin Code Mode

    Setting Up Setting Up Connection Using WPS PIN Code Mode 1647-00K If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.
  • Page 30 Setting Up ● The PIN code must be registered within 10 minutes after selecting <Yes> in step 7. If an error message is displayed during setup ● Select <Close> and return to step 6. From the Operation Panel Wait until the message <Connected.> is displayed. Select <Close>.
  • Page 31: Setting Up Connection By Selecting A Wireless Router

    Setting Up Setting Up Connection by Selecting a Wireless Router 1647-00L You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P.
  • Page 32 Setting Up To view details of security settings ● Select the wireless LAN router, and select <Details>. To return to the original screen, select If your wireless router is not found ● Check whether the machine is properly installed and ready to connect to the network. Installation/ Settings Problems(P.
  • Page 33 Setting Up If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN(P.
  • Page 34: Setting Up Connection By Specifying Detailed Settings

    Setting Up Setting Up Connection by Specifying Detailed Settings 1647-00R If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols.
  • Page 35 Setting Up <Open System> Sets open system authentication, which is also called "open authentication." <Shared Key> Uses the WEP key as a password. When <Open System> is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router.
  • Page 36 Setting Up Select <Yes>. If an error message is displayed during setup ● Select <Close>, check whether the specified settings are correct, and return to step 5. Wait until message <Connected.> is displayed. Select <Close>. ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ●...
  • Page 37: Checking The Ssid And Network Key

    Setting Up Checking the SSID and Network Key 1647-00S When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting up the connection.
  • Page 38: Setting Ip Addresses

    Setting Up Setting IP Addresses 1647-00U Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings.
  • Page 39: Setting Ipv4 Address

    Setting Up Setting IPv4 Address 1647-00W The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P.
  • Page 40 Setting Up If you do not want to use DHCP/BOOTP/RARP to assign an IP address ● Select <Off>. If you select <DHCP> when these services are unavailable, the machine will waste time and communications resources searching the network for these services. Check that <Auto IP>...
  • Page 41 Setting Up Enter the IPv4 address of another device on the network, and select <Apply>. ➠ If a proper connection has been established, <Received response from the host.> is displayed. LINKS Setting IPv6 Addresses(P. 34) Viewing Network Settings(P. 37) Configuring WINS(P. 61)
  • Page 42: Setting Ipv6 Addresses

    Setting Up Setting IPv6 Addresses 1647-00X The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 37) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
  • Page 43 Setting Up [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Stateless Address 1] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes.
  • Page 44 Setting Up Selecting settings from the operation panel ● IPv6 settings can also be accessed from <Menu> in the Home screen. <IPv6 Settings>(P. 457) When you have changed the IP address after installing the printer driver ● You need to add a new port. Configuring Printer Ports(P.
  • Page 45: Viewing Network Settings

    Setting Up Viewing Network Settings 1647-00Y Viewing IPv4 Settings(P. 37) Viewing IPv6 Settings(P. 37) Viewing the MAC Address for Wired LAN(P. 37) Viewing the MAC Address and Information for Wireless LAN(P. 38) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ●...
  • Page 46 Setting Up Viewing the MAC Address and Information for Wireless LAN Select <Menu> in the Home screen. Home Screen(P. 122) Select <Preferences> <Network>. ● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 133) Select <Wireless LAN Settings>.
  • Page 47: Configuring Settings For Communication With A Computer

    Setting Up Configuring Settings for Communication with a Computer 1647-010 Specify the protocol and port when operating the machine from a computer via the network. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see the manuals for the relevant drivers on the online manual website.
  • Page 48: Configuring Printing Protocols And Wsd Functions

    Setting Up Configuring Printing Protocols and WSD Functions 1647-011 Configure the protocols that are used for printing documents from a networked computer. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P.
  • Page 49: Configuring Wsd

    Setting Up Configuring WSD Select [WSD Settings] [Edit]. Configure the settings as necessary. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected.
  • Page 50 Setting Up more information about how to install the driver for the WSD network, see the manuals for the relevant drivers on the online manual website. To change the port number ● The same port number used for the machine and a computer must be used for printing protocol. Configuring Printer Ports(P.
  • Page 51: Configuring Printer Ports

    IPv4 environment, you should normally select this type of port. ● You can add an MFNP port only when you installed the driver from the provided DVD-ROM, or when you downloaded and installed the printer driver or the fax driver from the Canon website.
  • Page 52 Adding an MFNP port Click [Add Port]. Select [Canon MFNP Port] in [Available port types] and click [New Port]. Select [Auto Detect] and select the machine when it is detected, and then click [Next]. If the machine is not detected ●...
  • Page 53 Setting Up ● When the next screen is displayed, follow the instructions on the screen. When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. Click [Finish]. Click [Close]. Changing the port type or number...
  • Page 54 Setting Up ● If you selected [Raw], change the [Port Number]. ● If you selected [LPR], enter "lp" in [Queue Name]. Click [OK]. Click [Close]. LINKS Setting Up Print Server(P. 47)
  • Page 55: Setting Up Print Server

    To carry out Department ID Management when using a print server ● "Canon Driver Information Assist Service" must be added during the printer driver installation. For more information, see the manuals for the relevant drivers on the online manual website.
  • Page 56 Setting Up Click [Additional Drivers]. Select the check box for the bit architecture that other computers are running, and click [OK]. ● Select additional drivers from the following, according to the operating system of the print server. Print server Select the check box for 32-bit operating systems [x64] 64-bit operating systems...
  • Page 57 Setting Up Follow the on-screen instructions to install the drivers. LINKS Printing from a Computer(P. 258)
  • Page 58: Configuring The Machine For Your Network Environment

    Setting Up Configuring the Machine for Your Network Environment 1647-014 The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment.
  • Page 59: Configuring Ethernet Settings

    Setting Up Configuring Ethernet Settings 1647-015 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode and the Ethernet type. In general, the machine can be used without changing the defaults ( <Ethernet Driver Settings>(P.
  • Page 60 Setting Up <Full Duplex> Simultaneously sends and receives communication data. Use this setting for most environments. <Ethernet Type> select the Ethernet type. Select <Apply>. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Changing the Maximum Transmission Unit(P.
  • Page 61: Changing The Maximum Transmission Unit

    Setting Up Changing the Maximum Transmission Unit 1647-016 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network.
  • Page 62: Setting A Wait Time For Connecting To A Network

    Setting Up Setting a Wait Time for Connecting to a Network 1647-017 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
  • Page 63: Configuring Dns

    Setting Up Configuring DNS 1647-018 DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6.
  • Page 64 Setting Up [DHCP Option Settings] [Acquire Host Name] Select the check box to enable Option 12 to obtain the host name from the DHCP server. [DNS Dynamic Update] Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server.
  • Page 65 Setting Up [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box.
  • Page 66 Setting Up Enter alphanumeric characters for the name of the domain the machine belongs to, such as "example.com." [DNS Dynamic Update] Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. To specify the type(s) of addresses you want to register to the DNS server, select the check box for [Register Manual Address], [Register Stateful Address], or [Register Stateless Address].
  • Page 67: Configuring Smb

    Setting Up Configuring SMB 1647-019 Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name.
  • Page 68 Setting Up [NetBIOS Name] Enter alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter alphanumeric characters for the name of the workgroup that the machine belongs to. ● NetBIOS names or workgroup names that start with an asterisk ( ) cannot be registered to a WINS server.
  • Page 69: Configuring Wins

    Setting Up Configuring WINS 1647-01A Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ●...
  • Page 70 Setting Up ● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box. Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Selecting settings from the operation panel ●...
  • Page 71: Registering Ldap Servers

    Setting Up Registering LDAP Servers 1647-01C If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P.
  • Page 72 Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ●...
  • Page 73 Setting Up Specify how long the machine searches. [Login Information] Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified.
  • Page 74 Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ●...
  • Page 75 Setting Up [User Name Attribute] Enter the attribute name, to be compared with a user name entered during authentication, of alphanumeric characters (Example: "sAMAccountName"). ● Not required if [Use (Security Authentication)] is selected in [Login Information]. [E-Mail Address Attribute] Enter the attribute name, to be used for obtaining an e-mail address from the authentication server, of alphanumeric characters (Example: "mail").
  • Page 76: Monitoring And Controlling The Machine With Snmp

    Setting Up Monitoring and Controlling the Machine with SNMP 1647-01E Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
  • Page 77 Permits only viewing the values of MIB objects. [Use Dedicated Community] Dedicated Community is a preset community, intended exclusively for Administrators using Canon software, such as imageWARE Enterprise Management Console. Select the check box to use Dedicated Community, and specify [MIB Access Permission]. If you do not need to use Dedicated Community, clear the check box.
  • Page 78 Setting Up [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box.
  • Page 79 Setting Up ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box.
  • Page 80: Other Network Settings

    Setting Up Other Network Settings 1647-01F Configure the following items according to your network environment. Configuring FTP PASV Mode(P. 72) Configuring SNTP(P. 72) Monitoring the Machine from the Device Management Systems(P. 73) Configuring FTP PASV Mode PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode.
  • Page 81 Setting Up Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name] Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) of alphanumeric characters instead (example: ntp.example.com).
  • Page 82 SLP settings can be specified via the Remote UI. This section also describes the procedure to configure settings for communication between the machine and plug-ins for imageWARE Enterprise Management Console. For more information about imageWARE Enterprise Management Console, contact your local authorized Canon dealer. To use imageWARE Enterprise Management Console plug-ins ●...
  • Page 83 Setting Up ● To change the port number for multicast discovery, see Changing Port Numbers(P. 377) . [Scope Name] To include the machine into a specific scope, enter alphanumeric characters for the scope name. Click [OK]. Notifying a device management software of the power status of the machine Select [Sleep Mode Notification Settings] [Edit].
  • Page 84 Setting Up <Menu> <Preferences> <Network> <Device Settings Management> <On>...
  • Page 85: Installing Drivers

    You can download drivers and software you are going to use from the Canon website (http:// www.canon.com/). ● When new versions of drivers and software become available, they will be uploaded to the Canon website. You can download them as necessary after checking their system requirements. ●...
  • Page 86: Configuring Initial Settings For Fax Functions

    Setting Up Configuring Initial Settings for Fax Functions 1647-01L Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section.
  • Page 87: Deciding Which Fax Receive Mode To Use

    Setting Up Deciding Which Fax Receive Mode to Use 1647-01R Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone <Auto> This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone.
  • Page 88: Registering The Fax Number And Unit Name

    Setting Up Registering the Fax Number and Unit Name 1647-01S Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. Select <Menu> in the Home screen. Home Screen(P.
  • Page 89: Selecting The Receive Mode

    Setting Up Selecting the Receive Mode 1647-01U Select the receive mode that suits your intended use beforehand ( Deciding Which Fax Receive Mode to Use(P. 79) ). Select <Next>. Select the receive mode. ● Select <Yes> or <No> to select the receive mode for the operations you intend to carry out. ●...
  • Page 90: Connecting The Telephone Line

    Setting Up Connecting the Telephone Line 1647-01W Connect the telephone line to the machine. Connect the telephone line to the machine. ● Connect the included telephone cable to the telephone line jack on the machine ( ) and the telephone line jack on the wall.
  • Page 91: Configuring Scan Settings

    Setting Up Configuring Scan Settings 1647-01X To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup.
  • Page 92: Preparing To Use The Machine As A Scanner

    Setting Up Preparing to Use the Machine as a Scanner 1647-0FY To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows, when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF Network Scanner Selector"...
  • Page 93: Procedure For Setting To Send E-mail/send And Receive I-fax

    Setting Up Procedure for Setting to Send E-Mail/Send and Receive I-Fax 1647-01Y Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P.
  • Page 94: Configuring Basic E-mail Settings

    Setting Up Configuring Basic E-Mail Settings 1647-020 This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the basic settings for sending e-mails.
  • Page 95 Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. Confirm the settings and click [OK]. Click [Start].
  • Page 96 Setting Up With the Send Function Setting Tool, you can register an e-mail address into <Favorites> in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book.
  • Page 97: Configuring E-mail/i-fax Communication Settings

    Setting Up Configuring E-Mail/I-Fax Communication Settings 1647-021 Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send e- mail or I-Faxes.
  • Page 98 Setting Up Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ●...
  • Page 99 Setting Up [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter alphanumeric characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter alphanumeric characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server.
  • Page 100 Setting Up ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P. 377) ). For more information, contact your Internet service provider or Network Administrator. LINKS Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 85) Configuring Basic E-Mail Settings(P.
  • Page 101: Procedure For Setting A Shared Folder As A Save Location

    Setting Up Procedure for Setting a Shared Folder as a Save Location 1647-022 Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P.
  • Page 102: Setting A Shared Folder As A Save Location

    Setting Up Setting a Shared Folder as a Save Location 1647-023 The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network ( Configuring SMB(P.
  • Page 103 Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. Confirm the settings and click [OK]. Click [Start].
  • Page 104 Setting Up [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into <Favorites> in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book.
  • Page 105: Procedure For Setting A Ftp Server As A Save Location

    Setting Up Procedure for Setting a FTP Server as a Save Location 1647-024 Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P.
  • Page 106 Basic Operations Basic Operations Basic Operations ............................100 ..........................103 Parts and Their Functions ..............................104 Front Side ........................106 Insert a USB Memory Device ..............................108 Back Side ................................. 109 Interior ................................110 Feeder ............................111 Multi-Purpose Tray ............................... 112 Paper Drawer ............................
  • Page 107 Basic Operations ........................171 Customizing the Home Screen ......................174 Registering Frequently Used Settings ....................176 Changing the Default Settings for Functions ..............................178 Setting Sounds ............................180 Entering Sleep Mode ..........................182 Registering Destinations ....................184 Registering Destinations in the Address Book ..................
  • Page 108: Basic Operations

    Basic Operations Basic Operations 1647-025 This chapter describes basic operations, such as how to use the operation panel or how to load the paper, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display.
  • Page 109 Basic Operations ◼ Placing Originals This section describes how to place originals on the platen glass and in the feeder. Placing Originals(P. 135) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P.
  • Page 110 Basic Operations ◼ Setting Sounds This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs. Setting Sounds(P. 178) ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P.
  • Page 111: Parts And Their Functions

    Basic Operations Parts and Their Functions 1647-026 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as loading paper and replacing the toner cartridges, this section also describes the keys on the operation panel and display.
  • Page 112: Front Side

    Basic Operations Front Side 1647-027 Feeder Automatically feeds originals into the machine for scanning. When two or more sheets are loaded in the feeder, originals can be scanned continuously. Feeder(P. 110) USB port (for USB device connection) Use this port to connect a third-party USB memory device or USB keyboard. Connecting a USB memory device allows you to print data from the memory device or store scanned originals on the memory device.
  • Page 113: Output Tray

    Basic Operations Lift handles Hold the lift handles when carrying the machine. Relocating the Machine(P. 591) Operation panel The operation panel consists of keys such as Home key, Stop key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. Operation Panel(P.
  • Page 114: Insert A Usb Memory Device

    Basic Operations Insert a USB Memory Device 1647-0H0 Insert a USB memory into the USB port on the front side of the machine. You can directly print data from a USB memory or directly save scanned originals on a USB memory. Before using a USB memory device ●...
  • Page 115 Basic Operations LINKS Printing from a USB Memory Device (Memory Media Print)(P. 270) Saving Data to a USB Memory Device(P. 287)
  • Page 116: Back Side

    Basic Operations Back Side 1647-028 Rear cover Open the rear cover when clearing paper jams. Clearing Paper Jams(P. 668) Rating label The label shows the serial number, which is needed when making inquiries about the machine. When a Problem Cannot Be Solved(P. 680) Power socket Connect the power cord.
  • Page 117: Interior

    Basic Operations Interior 1647-029 Toner cartridge tray Install the toner cartridges. Load the Y (yellow), M (magenta), C (cyan), and K (black) toner cartridges in the slots from the rear to the front respectively. Procedure for Replacing the Toner Cartridge(P. 586) LINKS Replacing the Toner Cartridge(P.
  • Page 118: Feeder

    Basic Operations Feeder 1647-02A Feeder cover Open when clearing paper jams. Paper Jams in the Feeder(P. 670) Slide guides Adjust this guide to match the width of original. Original supply tray Automatically feeds originals into the machine for scanning. When two or more sheets are loaded in the feeder, originals can be scanned continuously.
  • Page 119: Multi-purpose Tray

    Basic Operations Multi-Purpose Tray 1647-02C MF735Cdw / MF733Cdw / MF731Cdw MF634Cdw / MF632Cdw Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. For MF735Cdw / MF733Cdw / MF731Cdw ●...
  • Page 120: Paper Drawer

    Basic Operations Paper Drawer 1647-02E MF735Cdw / MF733Cdw / MF731Cdw MF634Cdw / MF632Cdw Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides.
  • Page 121 Basic Operations MF735Cdw / MF733Cdw / MF731Cdw MF634Cdw / MF632Cdw LINKS Loading Paper in the Paper Drawer(P. 141)
  • Page 122: Operation Panel

    Basic Operations Operation Panel 1647-02F ● The angle of the operation panel can be adjusted. Adjust it to an angle that is most comfortable for viewing the panel. Adjusting the Angle(P. 115) Display You can view the progress of the machine and error statuses. The display is also a touch panel, so you can specify settings by touching the screen directly.
  • Page 123: Stop Key

    Stop key Press to cancel printing and other operations. NFC (Near Field Communication) mark You can also use functions such as printing by waving a mobile device with Canon PRINT Business installed over this mark. Connecting with Mobile Devices(P. 325) Adjusting the Angle When it is difficult to view the touch panel display, adjust the angle of the operation panel.
  • Page 124: Turning On The Machine

    Basic Operations Turning ON the Machine 1647-02H This section describes how to turn ON the machine. Make sure that the power plug is firmly inserted into a power outlet. Press the power switch. ➠ The Start screen appears. Operation Panel(P. 114) ●...
  • Page 125: Turning Off The Machine

    Basic Operations Turning OFF the Machine 1647-02J This section describes how to turn OFF the machine. Press the power switch. ● It may take some time for the machine to completely shut down. Do not unplug the power cord until the display turns off.
  • Page 126: Powering Off At A Fixed Time

    Basic Operations Powering OFF at a Fixed Time 1647-0HC You can make a setting so that the power is automatically tuned OFF at a specified time on each day of the week. This allows you to avoid useless power consumption that may occur due to failure to turn OFF the power. By default, this function is disabled.
  • Page 127 Basic Operations Enter the desired time to turn OFF the power. For any day of the week, leaving the time field blank means that the auto shutdown function is disabled for that day. Click [OK]. If the power is not turned OFF automatically at the specified time ●...
  • Page 128: Using The Operation Panel

    Basic Operations Using the Operation Panel 1647-02K You can use the display and keys of the operation panel to configure machine settings or operate functions. This section describes basic usage of the display and keys. Basic Screens(P. 121) Basic Operation(P. 128) Entering Text(P.
  • Page 129: Basic Screens

    Basic Operations Basic Screens 1647-02L The Home screen or settings screen appears on the display, allowing you to initiate functions such as copy and scan. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perform operations by touching the screen directly.
  • Page 130: Home Screen

    Basic Operations Home Screen 1647-0H3 The Home screen is displayed when the power is turned ON or by pressing on the operation panel. Use this screen to specify settings for and register functions. Change page Use this to view another page in the Home screen. You can also flick sideways to change pages.
  • Page 131 Basic Operations Application Library button Use this button to perform convenient functions by a one-touch operation. For more information, see the manual on Application Library on the online manual website. <Secure Print> Use this function to print a secure document. Printing a Document Secured by a PIN (Secure Print)(P.
  • Page 132 Basic Operations <Operation Guide> Press to view operation guidance and error causes/solutions. Shortcut buttons Display "Favorite Settings" that are registered to Copy, Fax, and Scan. Adding Buttons to the Home Screen(P. 171) LINKS Customizing the Home Screen(P. 171)
  • Page 133: Status Monitor> Screen

    Basic Operations <Status Monitor> Screen 1647-0H4 When you select <Status Monitor>, a screen appears in which you can check the progress of documents as well as the status of the machine (amount remaining in the toner cartridges, etc.) and network settings such as the machine's IP address.
  • Page 134: Network Information

    Basic Operations Status and logs of copied, printed, and sent/received documents Displays the current status of the selected item. The <Copy/Print Job> screen is shown below as an example. <Network Information> Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications.
  • Page 135: Message Display

    Basic Operations Message Display 1647-0H5 Messages are displayed on the screen in situations such as when paper runs out or when the expiration of the toner cartridge lifetime is reached. Countermeasures for Each Message(P. 644) When an Error Occurs In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on- screen instructions to solve the problem.
  • Page 136: Basic Operation

    Basic Operations Basic Operation 1647-02R The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. ● The display may misfunction or be damaged. - Pressing forcefully - Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) - Operating with wet/soiled hands - Operating the display while an object is placed on it ●...
  • Page 137 Basic Operations If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● to return to the previous screen. ◼ Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed.
  • Page 138 Basic Operations ● You can change a variety of display-related settings, such as the display language: <Display Settings>(P. 444) ● You can change the screen that is automatically displayed when the machine remains idle for a specified length of time: <Function After Auto Reset>(P.
  • Page 139: Entering Text

    Basic Operations Entering Text 1647-02S When entering text or a number, use the keyboard displayed on the screen. The numeric keys are displayed on the screen to enter only numbers. Switching the Type of Text Tap <a 1/#> to switch the type of text that is entered. ●...
  • Page 140 Basic Operations When buttons other than the numeric keys are displayed ● When <+>/<-> or are displayed, you can tap the buttons and increase or decrease the numeric value or move the cursor. Entering Characters Using a USB Keyboard You can connect a keyboard to the USB port for USB devices on the Front Side(P.
  • Page 141: Logging In To The Machine

    Basic Operations Logging in to the Machine 1647-02U If Department ID Management is enabled or System Manager IDs are enabled, you must log in before using the machine. You also need to log in if use of the fax and scan functions is restricted. Department ID Management Login(P.
  • Page 142 Basic Operations Enter your user name. Select <User Name>. Enter your user name using the numeric keys. ● On how to enter text, see Entering Text(P. 131) . Enter the password. Select <Password>. Enter the password using the numeric keys. Select <Server Name>, and select the server for your authentication.
  • Page 143: Placing Originals

    Basic Operations Placing Originals 1647-02W Place originals on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of originals in the feeder so that they can be scanned continuously. For information on loadable sizes, etc., see Main Unit(P.
  • Page 144: Placing Originals On The Platen Glass

    Basic Operations Placing Originals on the Platen Glass Open the feeder. Place the original face down on the platen glass. ● Align the corner of the original with the top-left corner of the platen glass. ● To scan transparent originals (for example, tracing paper or transparencies), cover them with plain white paper.
  • Page 145 Basic Operations Spread the slide guides apart. ● Slide the slide guides outward until they are slightly farther apart than the actual original width. Fan the original stack and align the edges. ● Fan the original stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times.
  • Page 146 Basic Operations Align the slide guides securely against the edges of the original ● Slide guides that are too loose or too tight can cause misfeeds or paper jam. While originals are being scanned ● Do not add or remove originals. When scanning is complete ●...
  • Page 147: Loading Paper

    Basic Operations Loading Paper 1647-02X You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use size or type of paper that is not loaded in the paper drawer.
  • Page 148 Basic Operations Paper handling and storage ● It is recommended that you use paper as soon as possible after unwrapping. Paper remaining unused should be covered with the original wrapping paper and stored on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ●...
  • Page 149: Loading Paper In The Paper Drawer

    Basic Operations Loading Paper in the Paper Drawer 1647-02Y Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P.
  • Page 150 Basic Operations Adjust the positions of the paper guides to the paper size you want to use. MF735Cdw / MF733Cdw / MF731Cdw ● While pressing the lock release lever, move the paper guide to align the projection to the appropriate paper size marking.
  • Page 151 Basic Operations When loading Legal size paper ● Press the lock release lever, and extend the paper drawer. Load the paper so that the edge of the paper stack is aligned against the paper guide on the front side of the paper drawer. ●...
  • Page 152 Basic Operations ● When loading paper with a logo, see Loading Preprinted Paper(P. 157) . Insert the paper drawer into the machine. ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screen is displayed.
  • Page 153 Basic Operations - You can use only the paper printed with this machine. - You cannot print on the side that has previously been printed on. - If the printouts look faded, set the target paper source to <On> in <Manual Back Side Print (2-Sided Only)>. <Manual Back Side Print (2-Sided Only)>(P.
  • Page 154 Basic Operations Load the paper so that the edge of the paper stack is aligned against the rear side of the paper drawer. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit line when loading paper ●...
  • Page 155 Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. Insert the paper drawer into the machine. ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screen is displayed.
  • Page 156 Basic Operations ● You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the paper drawer or multi-purpose tray ( Loading Paper in the Multi-Purpose Tray(P. 149) ), with the side to print face up (previously printed side face down).
  • Page 157: Loading Paper In The Multi-purpose Tray

    Basic Operations Loading Paper in the Multi-Purpose Tray 1647-030 When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P.
  • Page 158 Basic Operations Spread the paper guides apart. ● Press the lock release lever to slide the paper guides outward. Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ●...
  • Page 159 Basic Operations ● When loading envelopes or paper with a logo, see Loading Envelopes(P. 154) or Loading Preprinted Paper(P. 157) . Align the paper guides against the edges of the paper. ● Slide the paper guides inward until they are aligned securely against the edges of the paper. Align the paper guides securely against the edges of the paper ●...
  • Page 160 Basic Operations When loading A5 size paper ● When setting the paper size, make sure the current paper orientation. Specifying Paper Size and Type in the Multi-Purpose Tray(P. 162) Landscape orientation Portrait orientation Spread the paper guides apart. ● Slide the paper guides outward. Insert the paper and align the paper guides against the width of the paper.
  • Page 161 Basic Operations ● When loading envelopes or paper with a logo, see Loading Envelopes(P. 154) or Loading Preprinted Paper(P. 157) . » Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P. 162) Printing on the Back Side of Printed Paper (Manual 2-Sided Printing) ●...
  • Page 162: Loading Envelopes

    Basic Operations Loading Envelopes 1647-031 Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Before Loading Envelopes(P. 154) In the Paper Drawer(P. 155) In the Multi-Purpose Tray(P. 155) ●...
  • Page 163 Basic Operations Align the edges of the envelope on a flat surface. In the Paper Drawer Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the long edges on either side), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. ●...
  • Page 164 Basic Operations...
  • Page 165: Loading Preprinted Paper

    Basic Operations Loading Preprinted Paper 1647-032 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P.
  • Page 166 Basic Operations Printing on Paper with Logos in Portrait Orientation Printing on Paper with Logos in Landscape Orientation The <Switch Paper Feed Method> setting ● When you print on preprinted paper, you need to change the facing of the paper to load each time you perform 1-sided and 2-sided printing.
  • Page 167: Specifying Paper Size And Type

    Basic Operations Specifying Paper Size and Type 1647-033 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P.
  • Page 168: Specifying Paper Size And Type In The Paper Drawer

    Basic Operations Specifying Paper Size and Type in the Paper Drawer 1647-034 Select <Paper Settings> in the Home screen. Home Screen(P. 122) Select the target paper drawer. ● is displayed only when the optional cassette feeding module is installed. Select the paper size in the <Frequently Used Sizes> tab. ●...
  • Page 169 Basic Operations When loading A5 size paper ● In the landscape orientation, select <A5>. In the portrait orientation, select <A5R>. Landscape orientation Portrait orientation Select the paper type. LINKS Loading Paper in the Paper Drawer(P. 141) Limiting the Paper Sizes Displayed(P. 168) Available Paper(P.
  • Page 170: Specifying Paper Size And Type In The Multi-purpose Tray

    Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 1647-035 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ●...
  • Page 171 Basic Operations ● If you register the paper size you use frequently on buttons <S1> to <S3>, you can call them up with one touch. Registering a Custom Paper Size(P. 166) Select <Apply>. When loading A5 size paper ● In the landscape orientation, select <A5>. In the portrait orientation, select <A5R>. Example for MF735Cdw / MF733Cdw / MF731Cdw: Landscape orientation Portrait orientation...
  • Page 172: Registering Default Paper Settings For The Multi-purpose Tray

    Basic Operations Registering Default Paper Settings for the Multi- Purpose Tray 1647-036 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ●...
  • Page 173 Basic Operations ● If you register the paper size you use frequently on buttons <S1> to <S3>, you can call them up with one touch. Registering a Custom Paper Size(P. 166) Select <Apply>. When loading A5 size paper ● In the landscape orientation, select <A5>. In the portrait orientation, select <A5R>. Example for MF735Cdw / MF733Cdw / MF731Cdw: Landscape orientation Portrait orientation...
  • Page 174: Registering A Custom Paper Size

    Basic Operations Registering a Custom Paper Size 1647-037 You can register up to three frequently used custom paper sizes. Select <Paper Settings> in the Home screen. Home Screen(P. 122) Select <Register Custom Paper>. Select the registration number. Deleting a setting ●...
  • Page 175 Basic Operations LINKS Loading Paper in the Paper Drawer(P. 141) Loading Paper in the Multi-Purpose Tray(P. 149)
  • Page 176: Limiting The Paper Sizes Displayed

    Basic Operations Limiting the Paper Sizes Displayed 1647-038 You can ensure that only frequently used paper sizes are shown in the <Frequently Used Sizes> tab of the screen for selecting the paper size setting. Select <Paper Settings> in the Home screen. Home Screen(P.
  • Page 177: Automatically Selecting An Appropriate Paper Source For Each Function

    Basic Operations Automatically Selecting an Appropriate Paper Source for Each Function 1647-0HE Enable or disable the automatic paper source selection feature for each paper source. If this feature is set to <On>, the machine automatically selects a paper source that is loaded with paper of the appropriate size for each print job. Also, when the paper in the selected paper source runs out, this feature enables continuous printing by switching from that paper source to another that is loaded with the same paper size.
  • Page 178: Customizing The Display

    Basic Operations Customizing the Display 1647-039 In order to make the Home screen easier to use, you can customize. In addition, you can work more efficiently by registering your favorite settings to the Basic Features screen for each function. Customizing the Home Screen You can rearrange buttons that are displayed in the Home screen.
  • Page 179: Customizing The Home Screen

    Basic Operations Customizing the Home Screen 1647-03A You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 171) Changing the Arrangement of Buttons(P.
  • Page 180 Basic Operations ● Clear the check box for the name of the button you want to remove and then select <Apply>. Once you remove a registered button, a space appears where the button was displayed in the Home screen. If necessary, delete the space.
  • Page 181 Basic Operations Select <Apply>. LINKS Basic Operation(P. 128)
  • Page 182: Registering Frequently Used Settings

    Basic Operations Registering Frequently Used Settings 1647-03C If you register your frequently used settings as "favorite settings," you can quickly call up the same settings every time you make copies, send a fax, or scan. In addition, if you register complicated settings as "favorite settings," you can quickly call them up for ease of operation.
  • Page 183 Basic Operations Select whether to register the settings as a shortcut button. ● If you select <Yes>, a message appears. Check the message and then select <OK>. The registered setting combination is added to the Home screen as a shortcut button. ●...
  • Page 184: Changing The Default Settings For Functions

    Basic Operations Changing the Default Settings for Functions 1647-03E The default settings are the settings that are displayed whenever you turn ON the machine, or when you select <Reset>. If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you perform an action.
  • Page 185 Basic Operations <Menu> <Function Settings> <Send> <Scan and Store Settings> <E-Mail Settings> <Change Default Settings (E-Mail)> Select the setting Change the default value of the selected item <Apply> ◼ I-Fax For information about changeable setting items, see <I-Fax Settings>(P. 539) . <Menu>...
  • Page 186: Setting Sounds

    Basic Operations Setting Sounds 1647-03K The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. ◼...
  • Page 187 Basic Operations Setting Description Procedure <Entry Tone> Confirmation sound each time a key on the Select <On> (produce a tone) or operation panel or button on the display is <Off> (not produce a tone). pressed <Invalid Entry Tone> Sound produced when an invalid key operation is performed, such as when you enter a number outside the valid setting range...
  • Page 188: Entering Sleep Mode

    Basic Operations Entering Sleep Mode 1647-03L The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on the operation panel.
  • Page 189 Basic Operations <Menu> <Preferences> <Timer/Energy Settings> <Auto Sleep Time> Set the amount of time that elapses before the machine automatically enters sleep mode <Apply> Changing the Sleep Mode Setting to the Specified Time You can configure a setting so that the machine is placed into the sleep mode at the specified time. You can also configure a setting so that the sleep mode is released at the specified time.
  • Page 190: Registering Destinations

    Basic Operations Registering Destinations 1647-03R You can register frequently used fax/scan destinations in the Address Book and easily select them when needed ( Registering Destinations in the Address Book(P. 184) ). Destinations can be searched alphabetically, from lists in the Address Book, or by entering three-digit numbers (coded dial numbers).
  • Page 191 Basic Operations Displays destinations for I-Faxes. < > Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the computer. Setting a Shared Folder as a Save Location(P. 94) Registering Destinations from Remote UI(P. 430) < >...
  • Page 192: Registering Destinations In The Address Book

    Basic Operations Registering Destinations in the Address Book 1647-03S This section describes how to register destinations from the operation panel. You can also use the Remote UI to register destinations. Registering Destinations from Remote UI(P. 430) Select <Address Book> in the Home screen. Home Screen(P.
  • Page 193 Basic Operations Select conditions to display the search result. <Using All Conditions Below> Searches and displays the users that meet all the search criteria specified in steps 3 and 4. <Using Some Conditions Below> If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. Select <Start Search>.
  • Page 194 Basic Operations <ECM TX> If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting <On>. <TX Speed> If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust the transmission start speed downward.
  • Page 195: Registering Multiple Destinations As A Group

    Basic Operations Registering Multiple Destinations as a Group 1647-03U You can select multiple destinations that have already been registered and register them together as a group. This section describes how to register a group from the operation panel. You can also use the Remote UI to register a group.
  • Page 196 Basic Operations Repeat steps 6 to 8 until you have registered all of the destinations that you want to register, and then select <Apply>. To view information about the destination ● Select the target destination, and select <Details>. To remove a destination from the group ●...
  • Page 197: Editing The Registered Destinations In The Address Book

    Basic Operations Editing the Registered Destinations in the Address Book 1647-03W You can change your settings, such as changing a registered fax number or name, changing the type of destination registered as a fax number to an e-mail destination, changing a coded dial number, and adding or deleting group destinations.
  • Page 198 Copying Copying Copying ................................191 ..........................193 Copy Basic Features Screen ............................195 Basic Copy Operations ............................200 Canceling Copies ......................201 Checking the Copying Status and Log ......................203 Enhancing and Adjusting Copy Quality ....................204 Selecting the Type of Original for Copying ....................
  • Page 199: Copying

    Copying Copying 1647-03X This chapter describes basic copy operations and various other useful functions, such as color balance adjustment and ID card copy. ◼ Using Basic Operations Copy Basic Features Screen(P. 193) Basic Copy Operations(P. 195) Canceling Copies(P. 200) Checking the Copying Status and Log(P. 201) ◼...
  • Page 200 Copying ◼ Using Useful Copy Functions Useful Copy Functions(P. 208) Copying Multiple Documents onto Collating Copies by Page(P. 210) Making ID Card Copies(P. 211) One Sheet (N on 1)(P. 209)
  • Page 201: Copy Basic Features Screen

    Copying Copy Basic Features Screen 1647-03Y When you select <Copy> in the Home screen, the Copy Basic Features screen appears. Current setting status and setting buttons The setting status, such as copy ratio, copy paper, and number of copies, are displayed. To copy correctly, be sure to check the settings displayed here.
  • Page 202 Copying <Reset> You can collectively restore the default settings. <Start> Use this button to start copying. Selecting <Black & White> starts black and white copying. Selecting <Color> starts color copying.
  • Page 203: Basic Copy Operations

    Copying Basic Copy Operations 1647-040 This section describes the basic operation procedure used to copy an original. Place the original(s). Placing Originals(P. 135) Select <Copy> in the Home screen. Home Screen(P. 122) Select <Number of Copies> in the Copy Basic Features screen. Copy Basic Features Screen(P.
  • Page 204 Copying ◼ Adjusting the Background Density <Density> <Background Density> <Adjust (Manual)> Adjust the background density <Apply> <Close> ● Depending on the original color, portions other than the background may be affected. ● If you select <Density by Color>, you can adjust the background density for each color. 2-Sided Copying You can copy two pages of an original on both sides of the paper.
  • Page 205: Preset Copy Ratio

    Copying <Orig./Fin. Type> Specify the original orientation, opening type, and finishing type. Enlarging or Reducing You can enlarge or reduce copies by using a preset copy ratio such as <STMT->LTR>, or by setting a custom copy ratio in increments of 1 %. ●...
  • Page 206 Copying Loading Paper(P. 139) <Paper> Select the paper source or <Auto Select Paper (LTR/LGL)> <Close> Uses the paper that is loaded in the multi-purpose tray to make copies. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to make copies. Uses the paper that is loaded in the optional cassette feeding module (Drawer 2) to make copies.
  • Page 207 Copying ● Repeat this step until you finish scanning the entire original. Select <Start Printing>. ● When the <Paper Settings and Loaded Size Mismatch> or <The memory is full. Scanning will be canceled. Do you want to print?> message is shown in the display. Countermeasures for Each Message(P.
  • Page 208: Canceling Copies

    Copying Canceling Copies 1647-045 If you want to cancel copying immediately after selecting <Start>, select <Cancel> on the screen or press on the operation panel. You can also cancel copying after checking the copy status. ◼ Select <Cancel> on the Screen That is Displayed While Copying ◼...
  • Page 209: Checking The Copying Status And Log

    Copying Checking the Copying Status and Log 1647-046 You can check the current copy statuses and the logs for copied documents. ● When <Display Job Log> is set to <Off>, you cannot check the copy job log. <Display Job Log>(P. 566) Useful in the Following Cases ●...
  • Page 210 Copying ➠ Displays detailed information about the document. When a three-digit number is shown in the case of <Error> ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Copy Operations(P. 195) Canceling Copies(P. 200)
  • Page 211: Enhancing And Adjusting Copy Quality

    Copying Enhancing and Adjusting Copy Quality 1647-047 You can improve the copy quality by specifying more detailed settings, such as adjusting the brightness, erasing unnecessary shadows, etc. Selecting the Type of Original for Adjusting Sharpness for Copying Erasing Dark Borders When Copying(P.
  • Page 212: Selecting The Type Of Original For Copying

    Copying Selecting the Type of Original for Copying 1647-048 You can select the optical image quality for the copy depending on the original type, such as text-only documents, documents with charts and graphs, or magazine photos. <Copy> <Other Settings> <Original Type> Select the original type Priority is given to speed over image quality.
  • Page 213: Adjusting Sharpness For Copying (sharpness)

    Copying Adjusting Sharpness for Copying (Sharpness) 1647-049 You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Copy> <Other Settings> <Sharpness> Adjust the sharpness <Apply>...
  • Page 214: Erasing Dark Borders When Copying (erase Frame)

    Copying Erasing Dark Borders When Copying (Erase Frame) 1647-04A When copying originals that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. <Erase Frame> enables you to erase these frame lines and dark borders.
  • Page 215: Adjusting The Color

    Copying Adjusting the Color 1647-04C Adjust the levels of yellow, magenta, cyan, or black. <Copy> <Other Settings> <Color Balance> Select the color, and adjust the color level <Apply> Example: If you want to make a copy with colors that more closely match the original Example: If you want to make a copy with brighter colors than the original ●...
  • Page 216: Useful Copy Functions

    Copying Useful Copy Functions 1647-04E You can copy multiple sheets onto one page, or copy by grouping sheets into complete sets in sequential page order. Also, there is a function to copy both sides of a card, etc. onto one page. Copying Multiple Documents onto Collating Copies by Page(P.
  • Page 217: Copying Multiple Documents Onto One Sheet (n On 1)

    Copying Copying Multiple Documents onto One Sheet (N on 1) 1647-04F You can reduce the size of a multiple-page original and arrange all pages on one side of the paper. You can save the number of sheets as the document can be copied on fewer pages than those of the original.
  • Page 218: Collating Copies By Page

    Copying Collating Copies by Page 1647-04H When preparing multiple copies of multi-page originals, set <Collate> to <On> to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. <Copy> <Other Settings> <Collate> <On> <Off>...
  • Page 219: Making Id Card Copies

    Copying Making ID Card Copies 1647-04J You can use <ID Card Copy> to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ●...
  • Page 220 Faxing Faxing Faxing ................................... 213 ..........................216 Fax Basic Features Screen ......................... 217 Basic Operations for Sending Faxes ..........................225 Canceling Sending Faxes ..............................226 Receiving Faxes ........................230 Useful Functions When Sending ..............231 Recalling Previously Used Settings for Sending (Recall Settings) ..................
  • Page 221: Faxing

    Faxing Faxing 1647-04K This chapter describes fax settings, basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. ●...
  • Page 222 Faxing ◼ Receiving According to Your Purposes Various Receiving Methods(P. 237) Saving Received Documents into the Machine (Memory Reception)(P. 238) ◼ Forwarding All the Received Documents Forwarding the Received Documents Automatically(P. 240) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax)(P. 244)
  • Page 223 Faxing ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P. 247)
  • Page 224: Fax Basic Features Screen

    Faxing Fax Basic Features Screen 1647-04L Selecting <Fax> in the Home screen displays the FAX Basic Features screen that appears when you sending faxes. <Enter Dest.> tab Select this tab to directly enter a destination. <Specify Destination> tab Select this tab to search for an LDAP server, enter a coded dial, or specify a destination using the recall settings.
  • Page 225: Basic Operations For Sending Faxes

    Faxing Basic Operations for Sending Faxes 1647-04R This section describes the basic operation procedure used to fax an original. ● You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions(P. 78) Place the original(s). Placing Originals(P.
  • Page 226 Faxing Select an index. Index(P. 182) Select the check box for the desired destination, and select <Apply>. ● If a destination is selected from <Address Book> in the Home screen, the Fax Basic Features screen can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book.
  • Page 227 Faxing shown.) Check the contents and if everything is correct, select <OK>. To specify a different destination, select <Cancel> and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book(P. 407) Entering Destinations Directly For a destination that is not registered in the Address Book, specify it by entering a fax number. Enter the fax number in the <Enter Dest.>...
  • Page 228 Faxing ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. Enter the search target character string, and select <Apply>. ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. Select <Search Method>.
  • Page 229: Adjusting Density

    Faxing To delete destinations If you specified multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>. Select the check box for the destination to be deleted, and select <Remove from Dest.>. ● If you select the Group Dial check box, you can view the destinations registered in the group by selecting <Details>...
  • Page 230 Faxing ◼ Adjusting Sharpness Select <Sharpness> in the <TX/RX Settings> tab Adjust the sharpness <Apply> Example: If you want to sharpen text and lines written in pencil Example: If you want to improve the appearance of magazine photos Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder.
  • Page 231 Faxing Select <2-Sided Original> in the <TX/RX Settings> tab Select <Book Type> or <Calendar Type> <Book Type> Select for originals whose images on the front and back sides face the same direction. <Calendar Type> Select for originals whose images on the front and back sides face in opposite directions. Select <Start>.
  • Page 232 Faxing Useful Functions When Sending(P. 230) Checking Status and Log for Sent and Received Documents(P. 242)
  • Page 233: Canceling Sending Faxes

    Faxing Canceling Sending Faxes 1647-052 If you want to cancel sending faxes immediately after selecting <Start>, select <Cancel> on the display or press the operation panel. You can also cancel sending faxes after checking the fax status. ◼ Select <Cancel> on the screen during fax transmission ◼...
  • Page 234: Receiving Faxes

    Faxing Receiving Faxes 1647-053 This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions(P. 78) ●...
  • Page 235 Faxing ● You can set the machine to automatically receive faxes when an incoming call rings within a specified timeframe. <Switch to Auto RX>(P. 550) When the call is a fax After an incoming call rings, the machine receives the fax automatically. When the call is a telephone call <Answering The answering machine activates, enabling the caller to leave a message.
  • Page 236 Faxing Select the receiving method. When selecting <Fax/Tel (Auto Switch)> Specify the following three settings as necessary. When the setting is complete, select <Apply>. <Ring Start Time> Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call.
  • Page 237 Faxing Hang up the handset. LINKS Checking Status and Log for Sent and Received Documents(P. 242) Various Receiving Methods(P. 237)
  • Page 238: Useful Functions When Sending

    Faxing Useful Functions When Sending 1647-054 This section describes how to forward a fax again to a previously specified destination, how to send a fax after a phone call, and how to save a copy of a fax document. Recalling Previously Used Sending a Fax after a Phone Call Saving a Copy of a Sent Settings for Sending (Recall...
  • Page 239: Recalling Previously Used Settings For Sending (recall Settings)

    Faxing Recalling Previously Used Settings for Sending (Recall Settings) 1647-055 You can recall the destinations specified in the past. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. ●...
  • Page 240 Faxing ➠ The selected destination and the fax settings used at the time are specified. You can also change the settings before sending. To delete destinations When you transmitted to multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>. Select the check box for the destination to be deleted, and select <Remove from Dest.>.
  • Page 241 Faxing Select <Start Sending>. ➠ The faxes are sent. LINKS Basic Operations for Sending Faxes(P. 217)
  • Page 242: Sending A Fax After A Phone Call (manual Sending)

    Faxing Sending a Fax after a Phone Call (Manual Sending) 1647-056 You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Select <Start>...
  • Page 243 Faxing LINKS Basic Operations for Sending Faxes(P. 217) Canceling Sending Faxes(P. 225) Checking Status and Log for Sent and Received Documents(P. 242)
  • Page 244: Saving A Copy Of A Sent Original

    Faxing Saving a Copy of a Sent Original 1647-057 In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a log of what has been sent.
  • Page 245: Various Receiving Methods

    Faxing Various Receiving Methods 1647-058 You can store received faxes in the machine's memory without printing them. You can reduce fax paper waste by checking the detailed information of fax documents and only printing necessary documents. Saving Received Documents into the Machine (Memory Reception)(P. 238)
  • Page 246: Saving Received Documents Into The Machine (memory Reception)

    Faxing Saving Received Documents into the Machine (Memory Reception) 1647-059 You can store received faxes into memory of the machine, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. Storing Documents into Memory(P. 238) Printing Documents in Memory(P.
  • Page 247 Faxing <Menu> <Function Settings> <Receive/Forward> <Common Settings> <Set Fax/I-Fax Inbox> <Fax Memory Lock Settings> Select <Off> in <Use Memory Lock> <Apply> Checking/Forwarding/Deleting Documents in Memory You can check an outline of each document stored in memory, including sender fax numbers and number of pages sent.
  • Page 248: Forwarding The Received Documents Automatically

    Faxing Forwarding the Received Documents Automatically 1647-05A The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 240) Printing Documents to be Forwarded(P.
  • Page 249 Faxing Select <Fax Forwarding Errors>. Select the document you want to print/resend/delete. ➠ Displays detailed information about the document. ● To print the document, select <Print> <Yes>. ● To resend the document, select <Forward>, select the check box for the target destination, and then select <Apply>.
  • Page 250: Checking Status And Log For Sent And Received Documents

    Faxing Checking Status and Log for Sent and Received Documents 1647-05C The statuses and communication logs for sent and received fax and I-Fax documents can be checked separately for sending and receiving. ● When <Display Job Log> is set to <Off>, you cannot check the communication logs. <Display Job Log>(P.
  • Page 251 Faxing When a three-digit number is shown in the case of <Error> ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Operations for Sending Faxes(P. 217) Canceling Sending Faxes(P. 225) Receiving Faxes(P. 226) Sending I-Faxes(P. 248) Receiving I-Faxes(P.
  • Page 252: Sending Faxes From Your Computer (pc Fax)

    Faxing Sending Faxes from Your Computer (PC Fax) 1647-05E You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to specify the basic fax settings ( Configuring Initial Settings for Fax Functions(P.
  • Page 253: Sending Pc Faxes

    Faxing Sending PC Faxes 1647-05F ● When <Allow Fax Driver TX> is set to <Off> on the machine, you cannot send faxes from computers. Restricting Fax Sending from a Computer(P. 409) ● You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine.
  • Page 254 Faxing Repeat steps 2 and 3 to add concurrent destinations. ● You can also add a destination by clicking [Add Next Destination] in step 3. ● If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/G4/IP Fax Number] and enter the number in [Outside Dialing Prefix].
  • Page 255: Using Internet Fax (i-fax)

    Faxing Using Internet Fax (I-Fax) 1647-05H The Internet Fax (I-Fax) function allows you to send and receive faxes over the Internet. Originals are sent attached as TIFF images files to e-mail. Since a telephone connection is not used, you can send faxes to distant locations and send documents with many pages without worrying about communications charges.
  • Page 256: Sending I-faxes

    Faxing Sending I-Faxes 1647-05J To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations.
  • Page 257 Faxing Select the check box for the desired destination, and select <Apply>. ● If a destination is selected from <Address Book> in the Home screen, the Basic Features screen for I-Fax sending can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book.
  • Page 258 Faxing ● When <Confirm When Coded Dial TX> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select <OK>. To specify a different destination, select <Cancel>...
  • Page 259 Faxing Enter the search target character string, and select <Apply>. ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. Select <Search Method>. Select conditions to display the search result. <Using All Conditions Below>...
  • Page 260 Faxing ● If you selected <LDAP Server> or <Specify Myself as Destination>, the destination is specified in the <To> field. ● <Cc> and <Bcc> addresses can only be selected using <Address Book> or <Coded Dial>. To delete destinations If you specified multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>.
  • Page 261 Faxing Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 182) . Select <Reply To> in the <Send Settings> tab. Select <Specify from Address Book>. Select the check box for the desired reply-to address, and select <Apply>. ●...
  • Page 262 Faxing Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 420) Select [TX Settings] [Network Settings - E-Mail/I-Fax Settings]. Click [Clear] in [Clear Mail Box]. Read the message that is displayed, and click [OK]. ➠ E-mail is deleted from the mailbox. ●...
  • Page 263: Receiving I-faxes

    Faxing Receiving I-Faxes 1647-05K ◼ When an I-Fax Arrives When an I-Fax arrives, the Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out. ● To cancel reception, select <Status Monitor> <RX Job>...
  • Page 264 Printing Printing Printing ................................257 ..........................258 Printing from a Computer ............................261 Canceling Prints ......................263 Checking the Printing Status and Log ..........................265 Various Printing Methods ................... 266 Printing a Document Secured by a PIN (Secure Print) ........................267 Printing via Secure Print .................
  • Page 265: Printing

    Printing Printing 1647-05L There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼...
  • Page 266: Printing From A Computer

    Printing Printing from a Computer 1647-05R You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways.
  • Page 267 Printing ● By setting <Prioritize Driver Settings When Printing> to <On>, you can print from the paper source specified in the printer driver, regardless of the paper settings on the machine. <Prioritize Driver Settings When Printing>(P. 493) Open a document in an application and display the print dialog box. Select the printer driver for this machine, and click [Preferences] or [Properties].
  • Page 268 Printing - If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and follow the instructions in the displayed dialog box. This message appears when the machine is set to display the user name during printing and similar instances. LINKS Checking the Printing Status and Log(P.
  • Page 269: Canceling Prints

    Printing Canceling Prints 1647-05U You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 261) From the Operation Panel(P. 262) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. Double-click the printer icon.
  • Page 270 Printing From the Operation Panel Cancel printing using or <Status Monitor>. ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Select the document you want to cancel, and select <Cancel> <Yes>. ◼ Check the Print Job Status Before Canceling <Status Monitor>...
  • Page 271: Checking The Printing Status And Log

    Printing Checking the Printing Status and Log 1647-05W You can check the current print statuses and the logs for printed documents. ● When <Display Job Log> is set to <Off>, you cannot check the print logs. <Display Job Log>(P. 566) Useful in the Following Cases ●...
  • Page 272 Printing ➠ Displays detailed information about the document. ● The displayed document name or user name may not reflect the actual document or user name. When a three-digit number is shown in the case of <Error> ● This number represents an error code. Countermeasures for Each Error Code(P.
  • Page 273: Various Printing Methods

    Printing Various Printing Methods 1647-05X This section describes how to print a document by adding a PIN, and how to print a file stored on a USB memory device without using the printer driver. Printing a Document Secured by a PIN (Secure Printing from a USB Memory Device (Memory Print)(P.
  • Page 274: Printing A Document Secured By A Pin (secure Print)

    Printing Printing a Document Secured by a PIN (Secure Print) 1647-05Y By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print,"...
  • Page 275: Printing Via Secure Print

    Printing Printing via Secure Print 1647-061 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine.
  • Page 276 Printing Printing Out Secured Documents Prints secured documents sent to the machine. After a valid time period ( Changing the Valid Time Period for Secured Documents(P. 269) ) has elapsed, the secured document will be deleted from the memory of the machine and can no longer be printed.
  • Page 277 Printing Changing the Valid Time Period for Secured Documents You can change the valid time period from the time secured document data is sent to the machine until the time it is deleted within a certain period of time. Select <Menu> in the Home screen. Home Screen(P.
  • Page 278: Printing From A Usb Memory Device (memory Media Print)

    Printing Printing from a USB Memory Device (Memory Media Print) 1647-062 You can print files directly by connecting a USB memory device to the machine. Using this function, you can print without using a computer. For more information about the available USB memory devices and how to insert/remove the USB memory device, see Insert a USB Memory Device(P.
  • Page 279 Printing ● You cannot view the contents of a PDF file. ● You can specify the file display method used to display the <Memory Media Print> screen. <Default Display Settings>(P. 558) To change the file sort order You can change the sort order of the files in a USB memory device. ●...
  • Page 280: Number Of Copies

    Printing Uses the paper that is loaded in the multi-purpose tray to print files. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to print files. Uses the paper that is loaded in the optional cassette feeding module (Drawer 2) to make copies.
  • Page 281 Printing Prints on both sides of paper in such a way that the printed pages are opened vertically when bound. ● <2-Sided Printing> may not be available with some sizes or types of paper. Available Paper(P. 701) <N on 1> ●...
  • Page 282 Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. <N on 1> (JPEG files only) Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper.
  • Page 283 Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. <N on 1> Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper. For example, to print four pages on one side of a sheet of paper, select <4 on 1>.
  • Page 284 Printing <Off> Prints no annotations. <Auto> Prints only those annotations that are specified to be printed in the PDF file. <Password to Open Document> You can print password protected PDF files by entering the password required to open them. Enter the password, and select <Apply>.
  • Page 285 Printing Selecting <On> prints in toner saving mode. Select <On> when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job. See <Toner Save>(P. 496) for the description of the setting. <Gradation>...
  • Page 286 Scanning Scanning Scanning ................................279 ..........................281 Scan Basic Features Screen ......................284 Basic Operations for Scanning Originals ......................285 Scanning and Saving to a Computer ......................287 Saving Data to a USB Memory Device ............291 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ........................
  • Page 287: Scanning

    Scanning Scanning 1647-063 You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned originals are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
  • Page 288: Scanning From A Computer

    Scanning Useful Scanning Functions(P. 308) ◼ Scanning from a Computer You can scan originals placed on the machine from a computer. The scanned originals are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application.
  • Page 289: Scan Basic Features Screen

    Scanning Scan Basic Features Screen 1647-064 When you select <Scan> in the Home screen, the Scan Basic Features screen appears. <Computer> Saves the scanned data to a computer. Basic Features Screen for Computer Scanning(P. 281) <Remote Scanner> Puts the machine into the online status when originals are scanned from a computer. Using Your Computer to Scan (Remote Scan)(P.
  • Page 290: Send Settings

    Scanning <Start> Use this button to start scanning. Basic Features Screen for USB Scanning Send Settings The original is scanned based on the settings specified here. <Reset> You can collectively restore the default settings. <Start> Use this button to start scanning. Selecting <B&W> starts black and white scanning. Selecting <Color> starts color scanning.
  • Page 291 Scanning <Confirm Destination> You can check or change the name and address of the specified destination as well as the number of destinations. <Reset> You can collectively restore the default settings. <Start> Use this button to start scanning. Selecting <B&W> starts black and white scanning. Selecting <Color> starts color scanning.
  • Page 292: Basic Operations For Scanning Originals

    Scanning Basic Operations for Scanning Originals 1647-065 This section describes the basic procedures for scanning originals. ◼ Scanning Scanning and Saving to a Saving Data to a USB Memory Sending Data by E-Mail/Saving Computer(P. 285) Device(P. 287) Data to a Shared Folder or FTP Server(P.
  • Page 293: Scanning And Saving To A Computer

    Scanning Scanning and Saving to a Computer 1647-0H6 The sequence of "scanning an original and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer originals will be saved to; whether to scan originals in color or black and white;...
  • Page 294 Scanning When placing originals in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedures below (except if you selected JPEG as a file format). If there are additional pages of originals to be scanned, place the next original on the platen glass, and select <Scan Next>.
  • Page 295: Saving Data To A Usb Memory Device

    Scanning Saving Data to a USB Memory Device 1647-0H7 This section describes how to scan the original and save the scanned data to a USB memory device. ● Before saving data to a USB memory device, insert a USB memory device into the USB port. For information about the available USB memory devices and how to insert and remove a USB memory device, see Insert a USB Memory Device(P.
  • Page 296 Scanning Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition).
  • Page 297 Scanning Specifying Orientation of Your Original You can specify portrait or landscape orientation. <Original Orientation> Select the original orientation Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder. ● The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass.
  • Page 298 Scanning ● If you want to cancel, select <Cancel> <Yes>. Canceling Sending Documents(P. 300) When placing originals in the feeder in step 1 When scanning is complete, the saving process starts. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedures below (except if you selected JPEG as a file format).
  • Page 299: Sending Data By E-mail/saving Data To A Shared Folder Or Ftp Server

    Scanning Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server 1647-0H8 This section describes the procedures for scanning originals and sending the scanned data directly from the machine by attaching it to an e-mail or saving it to a shared folder or FTP server. ●...
  • Page 300 Scanning ● Register the shared folder or FTP server address from a computer. Setting a Shared Folder as a Save Location(P. 94) Registering Destinations from Remote UI(P. 430) Select <Address Book> in the <Specify Destination> tab. Select <To>. Select an index. Index(P.
  • Page 301 Scanning Enter a three-digit number. ● If you have entered an incorrect value, use to clear it. If a confirmation screen appears ● When <Confirm When Coded Dial TX> is set to <On>, a screen is displayed that shows the destination and the name for the number.
  • Page 302 Scanning Select the LDAP server you are using. Select conditions for user information to be searched. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. Enter the search target character string, and select <Apply>. ●...
  • Page 303 Scanning If a screen on which a destination is already specified appears ● You can only send to destinations that are not restricted. To send to other destinations, you must configure the send function authentication settings in such a way that transmission is not restricted. Contact your administrator for details.
  • Page 304 Scanning Specifying the Scanning Size of the Original You can specify the scanning size of your original. Select <Scan Size> in the <Send Settings> tab Select the original size Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition).
  • Page 305 Scanning Select <File Format> <Set PDF Details> Select the PDF format <Divide into Pages> Select <Off> or <On> in the <Send Settings> tab ◼ Dividing a TIFF File by Page Specify whether to convert the original with multiple pages into a single TIFF file or create a separate TIFF file for each page.
  • Page 306 Scanning <Book Type> Select for originals whose images on the front and back sides face the same direction. <Calendar Type> Select for originals whose images on the front and back sides face in opposite directions. ● For information about other scan settings, see Scanning Clearly(P.
  • Page 307 Scanning If an E-Mail Send Error Occurs Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically.
  • Page 308: Canceling Sending Documents

    Scanning Canceling Sending Documents 1647-06J If you want to cancel sending documents immediately after selecting <Start>, select <Cancel> on the display or press . You can also cancel sending documents after checking the sending status. ◼ Select <Cancel> to cancel ◼...
  • Page 309: Checking Status And Log For Scanned Originals

    Scanning Checking Status and Log for Scanned Originals 1647-06K You can check the status and log for scanned originals sent directly from the machine. ● When <Display Job Log> is set to <Off>, you cannot check the logs for sent documents. <Display Job Log>(P.
  • Page 310 Scanning ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Operations for Scanning Originals(P. 284) Canceling Sending Documents(P. 300) Printing Reports and Lists(P. 606)
  • Page 311: Scanning Clearly

    Scanning Scanning Clearly 1647-06L When creating files for brochures that contain many pictures or reports written in pencil, you can adjust density and brightness to achieve clearer image quality. Adjusting Image Quality(P. 304) Adjusting Density(P. 305) Adjusting Sharpness When Scanning (Sharpness)(P. 306)
  • Page 312: Adjusting Image Quality

    Scanning Adjusting Image Quality 1647-06R You can select the image quality for the scan depending on the original type, such as text-only originals, originals with charts and graphs, or magazine photos. Saving Data to a USB Memory Device <Scan> <USB Memory> <Original Type>...
  • Page 313: Adjusting Density

    Scanning Adjusting Density 1647-06S You can adjust the density of the scan if the text or images in a original are too light or dark. Saving Data to a USB Memory Device <Scan> <USB Memory> <Density> Adjust the density <Apply> Sending Data by E-Mail/I-Fax or Saving Data to the Server <Scan>...
  • Page 314: Adjusting Sharpness When Scanning (sharpness)

    Scanning Adjusting Sharpness When Scanning (Sharpness) 1647-06U You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Saving Data to a USB Memory Device <Scan>...
  • Page 315 Scanning LINKS Basic Operations for Scanning Originals(P. 284) Sending I-Faxes(P. 248) Adjusting Density(P. 305)
  • Page 316: Useful Scanning Functions

    Scanning Useful Scanning Functions 1647-06W The machine is equipped with useful functions such as those that can create secure PDF files to prevent them from being tampered with, and that can send data again to previously specified destinations. Enhancing the Security of Adjusting Balance between File Recalling Previously Used Electronic Files(P.
  • Page 317: Enhancing The Security Of Electronic Files

    Scanning Enhancing the Security of Electronic Files 1647-06X Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security.
  • Page 318 Scanning Select <Encryption>. Select the encryption level. <Acrobat 7.0 or Later/128-bit AES> Encrypt the file in the 128-bit environment, which can be opened by Adobe Acrobat 7.0 or later. <Acrobat 10.0 or Equivalent/256-bit AES> Encrypt the file in the 256-bit environment, which can be opened by Adobe Acrobat 10.0. ●...
  • Page 319 Scanning Proceed to <Set PDF Details>. Saving data to a USB memory device ● Select <File Format> <Set PDF Details>. Sending e-mail/saving data to a shared folder or FTP server ● Select <File Format> <Set PDF Details> in the <Send Settings> tab. Select the type of PDF format.
  • Page 320: Adjusting Balance Between File Size And Image Quality

    Scanning Adjusting Balance between File Size and Image Quality 1647-06Y You can specify the file compression ratio when converting scanned originals into the JPEG format. <Small: Memory Priority> makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, <Large: Image Quality Priority>...
  • Page 321: Recalling Previously Used Settings For Sending/saving (recall Settings)

    Scanning Recalling Previously Used Settings for Sending/Saving (Recall Settings) 1647-070 You can select a destination from among the past destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. ●...
  • Page 322 Scanning ➠ The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail/I-Fax) If you specified multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>. Select the check box for the destination to be deleted, and select <Remove from Dest.>. ●...
  • Page 323 Scanning Sending I-Faxes(P. 248)
  • Page 324: Specifying E-mail Settings

    Scanning Specifying E-Mail Settings 1647-071 When attaching a scanned originals to an e-mail, you can specify the subject, message, reply-to address, and priority for the e-mail before sending it. Place the original(s). Placing Originals(P. 135) Select <Scan> in the Home screen. Home Screen(P.
  • Page 325 Scanning Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 182) . Select <Reply To> in the <Send Settings> tab. Select <Specify from Address Book>. Select the check box for the desired reply-to address, and select <Apply>. To specify priority Select <Priority>...
  • Page 326 Scanning LINKS Checking Status and Log for Scanned Originals(P. 301)
  • Page 327: Using Your Computer To Scan (remote Scan)

    Scanning Using Your Computer to Scan (Remote Scan) 1647-072 To scan from a computer, you can use MF Scan Utility or an application such as an image processing or word processing application. If you use ScanGear MF supplied with the machine, you can configure advanced scan settings Using ScanGear MF(P.
  • Page 328: Scanning Documents From An Application

    Scanning Scanning Documents from an Application 1647-074 You can scan originals from applications such as image-processing or word- processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
  • Page 329 Scanning LINKS Using ScanGear MF(P. 322)
  • Page 330: Using Scangear Mf

    Scanning Using ScanGear MF 1647-073 ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Utility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF.
  • Page 331 Linking with Mobile Devices Linking with Mobile Devices Linking with Mobile Devices ........................324 ........................325 Connecting with Mobile Devices ................326 Connecting via a Wireless LAN Router (LAN Connection) ...................... 328 Connecting Directly (Access Point Mode) ....................332 Utilizing the Machine through Applications ..............................
  • Page 332: Linking With Mobile Devices

    Linking with Mobile Devices Linking with Mobile Devices 1647-075 Linking the machine with mobile devices such as smart phones and tablets enables you to use an appropriate application to perform printing, or other operation with ease. In addition, you can operate the machine from mobile devices via remote control to confirm printing status and change the settings of the machine.
  • Page 333: Connecting With Mobile Devices

    Linking with Mobile Devices Connecting with Mobile Devices 1647-076 There are two methods used to connect a mobile device with the machine: connecting via a wireless LAN router, and communicating wirelessly and directly with the machine. Select a connection method in accordance with the communication environment and the device you are using.
  • Page 334: Connecting Via A Wireless Lan Router (lan Connection)

    <Mobile Portal> is selected in the procedure below. ● For information about the operating systems compatible with Canon PRINT Business, the detailed setting procedure, and the operating procedure, please see the application's Help or the Canon website (http:// www.canon.com/gomp/). ◼...
  • Page 335 Connecting Using the NFC (Android) Before using the NFC, check whether <Use NFC> is set to <On>. <Use NFC>(P. 566) Launch Canon PRINT Business on the mobile device. Utilizing the Machine through Applications(P. 332) Enable the NFC settings of the mobile device.
  • Page 336: Connecting Directly (access Point Mode)

    Linking with Mobile Devices Connecting Directly (Access Point Mode) 1647-078 Even in an environment without a wireless LAN router, using "Access Point Mode," which can directly connect a mobile device to the machine wirelessly, enables you to connect the mobile device on hand to the machine without difficult settings.
  • Page 337 Linking with Mobile Devices Canon PRINT Business ● For information about the operating systems compatible with Canon PRINT Business, the detailed setting procedure, and the operating procedure, please see the application's Help or the Canon website (http:// www.canon.com/gomp/). Connecting Directly ●...
  • Page 338 Home Screen(P. 122) ● When any mobile device is already connected, proceed to step 3. Select <Start>. Launch Canon PRINT Business on the mobile device. Utilizing the Machine through Applications(P. 332) Enable the NFC settings of the mobile device. Move the mobile device closer to the NFC mark of the machine.
  • Page 339 Linking with Mobile Devices ● If the status without data transmission between a mobile device and the machine continues during communication by direct connection, the communication may end. ● Power saving performance of sleep mode degrades while connecting via direct connection. ●...
  • Page 340: Utilizing The Machine Through Applications

    Help or the Canon website (http:// www.canon.com/gomp/). ● You can download Canon PRINT Business for free, but you will be charged the Internet connection fee. ◼ Printing with Canon Print Service You can easily print from the menu of applications that support the Android print subsystem.
  • Page 341: Using Airprint

    Linking with Mobile Devices Using AirPrint 1647-07C This section describes the settings required to use AirPrint and the procedures to be performed using Apple devices. AirPrint Settings Configuring AirPrint Settings(P. 333) Displaying the Screen for AirPrint(P. 336) Functions of the AirPrint Printing with AirPrint(P.
  • Page 342 Linking with Mobile Devices Specify the required settings. [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name] Enter the name of the machine. If an mDNS name has already been registered in [mDNS Settings] ( Configuring DNS(P.
  • Page 343 Linking with Mobile Devices ◼ Changing the Setting of Functions Available with AirPrint If you want to disable functions that you are not going to use with AirPrint or encrypt communications, configure the necessary setting using the operation panel. Changing Print and Fax Settings To perform printing or fax sending with AirPrint, IPP protocol is used.
  • Page 344 Linking with Mobile Devices Displaying the Screen for AirPrint You can display the screen for AirPrint, on which you can not only access the AirPrint Settings but also view information about consumables, such as paper and toner cartridge. Further, you can configure security function settings.
  • Page 345: Other Settings

    Linking with Mobile Devices [AirPrint Settings] Enables you to check the values entered in the AirPrint settings, such as the name and location of the machine. You can click [Edit] to change the settings. [Other Settings] [Print Security Settings] Configure the print security settings using TLS or authentication. [Scan Security Settings] Configure the scan security settings using TLS.
  • Page 346: Printing With Airprint

    Linking with Mobile Devices Printing with AirPrint 1647-07E You can print from an iPad, iPhone, iPod touch, or Mac without using a printer driver. Printing from an iPad, iPhone, or iPod touch(P. 338) Printing from a Mac(P. 339) System Requirements One of the following Apple devices is required to print with AirPrint.
  • Page 347 Linking with Mobile Devices Tap [Print]. Select this machine from [Printer]. ● The printers connected to the network are displayed here. Select this machine in this step. ● The screen for selecting this machine in [Printer] is not displayed on applications that do not support AirPrint.
  • Page 348 Linking with Mobile Devices ● The available settings and paper sizes differ depending on the application you are using. Click [Print]. ➠ Printing starts.
  • Page 349: Scanning With Airprint

    Linking with Mobile Devices Scanning with AirPrint 1647-07F You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. To scan using TLS, you need a Mac with OS X 10.11 or later installed.
  • Page 350 Linking with Mobile Devices Click [Open Scanner]. ➠ The [Scanner] screen is displayed. Configure the scan settings as necessary. Click [Scan]. ➠ The original is scanned, and the image is displayed.
  • Page 351: Faxing With Airprint

    Linking with Mobile Devices Faxing with AirPrint 1647-07H You can send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment One of the following environments is required.
  • Page 352 Linking with Mobile Devices Click [Fax]. ➠ Fax sending starts.
  • Page 353: If Airprint Cannot Be Used

    Linking with Mobile Devices If AirPrint Cannot Be Used 1647-07J If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved.
  • Page 354: Using Google Cloud Print

    Linking with Mobile Devices Using Google Cloud Print 1647-07K Google Cloud Print is a service that enables a user with a Google account to print from a smartphone, tablet, or computer connected to the Internet using applications compatible with Google Cloud Print. Unlike conventional printing from a computer, it does not require a printer driver.
  • Page 355 Linking with Mobile Devices ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) . Start the Remote UI and log in as an administrator. Starting Remote UI(P.
  • Page 356: Managing The Machine By The Remote Control

    Linking with Mobile Devices Managing the Machine by the Remote Control 1647-07L You can use the Remote UI from a smart phone or tablet Web browser. You can confirm the machine status or perform various settings from a mobile device. Supported Web Browsers Web browsers supporting the Remote UI for mobile devices are the following.
  • Page 357 Managing the Machine Managing the Machine Managing the Machine ..........................351 ..........................353 Setting Access Privileges ...................... 354 Setting the System Manager ID and PIN ..................... 356 Setting the Department ID Management ..........................362 Setting a Remote UI PIN .......................... 364 LDAP Server Authentication ....................
  • Page 358 Managing the Machine ............................. 437 Updating the Firmware ............................439 Initializing Settings...
  • Page 359: Managing The Machine

    Managing the Machine Managing the Machine 1647-07R To reduce the various risks associated with the use of this machine, such as leaks of personal information or unauthorized use by third parties, constant and effective security measures are required. An administrator should manage important settings, such as access privileges and security settings, to ensure that the machine is used safely.
  • Page 360 Managing the Machine ◼ Managing the System Configuration and Settings Updating the Firmware(P. 437) Initializing Settings(P. 439)
  • Page 361: Setting Access Privileges

    Managing the Machine Setting Access Privileges 1647-07S Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings.
  • Page 362: Setting The System Manager Id And Pin

    Managing the Machine Setting the System Manager ID and PIN 1647-07U Set the system manager account, "System Manager ID." You can also set a PIN for the System Manager ID. If the System Manager ID is specified, you can access items that require administrator privileges, for example, <Network> and <Management Settings>, only when the System Manager ID and PIN have been entered correctly.
  • Page 363 Managing the Machine ● Do not forget your PIN. If you forget your PIN, contact your local authorized Canon dealer or the Canon help line. Configuring settings via the Remote UI ● Start the Remote UI and log in to System Manager Mode. Click [Settings/Registration]...
  • Page 364: Setting The Department Id Management

    Managing the Machine Setting the Department ID Management 1647-07W You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a login screen is displayed, and the user must enter their own Department ID and PIN to use the machine.
  • Page 365 Managing the Machine [Department ID] Enter the Department ID number to be registered. [Set PIN] To set a PIN, select the check box and enter the same number both in the [PIN] and [Confirm] text boxes. [Restrict Functions] You can restrict the number of pages to print and the available functions for departments to be registered.
  • Page 366 Managing the Machine ● If you want to return the counts to zero, click the corresponding text link under [Department ID] and click [Clear Count] [OK]. If you want to return the counts of all Department IDs to zero, click [Clear All Counts] [OK].
  • Page 367: Printer Driver

    Managing the Machine Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. ● For information about the [Allow Print Jobs with Unknown IDs]/[Allow Scan Jobs with Unknown IDs]/[Allow Black &...
  • Page 368 Managing the Machine Specify the settings as necessary and click [OK]. [Allow PIN Setting] Select the check box to enable the PIN setting. [Department ID] Enter the Department ID number. [PIN] Enter the PIN corresponding to the Department ID as necessary. [Verify] Click to verify that the correct ID and PIN are entered.
  • Page 369 Managing the Machine Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 420) Select [User Management] [Department ID Management]. Click [Edit]. Clear the check boxes as necessary. [Allow Print Jobs with Unknown IDs] In order to send job from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN ( Enabling the Department ID Management for Jobs from a Computer(P.
  • Page 370: Setting A Remote Ui Pin

    Managing the Machine Setting a Remote UI PIN 1647-07X You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Setting the Department ID Management(P.
  • Page 371 Managing the Machine Using the operation panel ● Remote UI Access PIN settings can also be accessed from <Menu> in the Home screen. <Remote UI Settings>(P. 568) If <Management Settings> are initialized ● The Remote UI Access PIN is also initialized. After an initialization, reset the PIN. <Initialize Menu>(P.
  • Page 372: Ldap Server Authentication

    Managing the Machine LDAP Server Authentication 1647-07Y If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are enabled, the Authorized Send screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server.
  • Page 373 Managing the Machine Configure the settings for sending e-mail/I-Faxes. [E-Mail/I-Fax Sending] Select whether to allow sending e-mail and I-Faxes. [Do Not Allow] Blocks sending e-mail and I-Faxes. <E-Mail> and <I-Fax> in the scan function can no longer be used. [Allow] Permits outgoing e-mail and I-Faxes.
  • Page 374 Managing the Machine [File Sending] Select whether to allow saving to shared folders and FTP servers. [Do Not Allow] Blocks saving to shared folders and FTP servers. <File> in the scan function can no longer be used. [Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself or Blocks all saving to shared folders and FTP servers other than specified Specified Folder]...
  • Page 375 Managing the Machine [Specify Destination Folder] Selecting this check box allows you to specify the folder where the data is saved. If the check box is not selected, the save destination is set based on authorized user information registered on the LDAP server. [Host Name] Enter a host name for the shared folder or FTP server.
  • Page 376: Configuring The Network Security Settings

    Managing the Machine Configuring the Network Security Settings 1647-080 Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
  • Page 377 Managing the Machine IPSec Communication While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts the whole (or payloads of) IP packets. This enables IPSec to offer a more versatile security system than TLS.
  • Page 378: Restricting Communication By Using Firewalls

    Managing the Machine Restricting Communication by Using Firewalls 1647-081 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses.
  • Page 379: Specifying Ip Addresses For Firewall Settings

    Managing the Machine Specifying IP Addresses for Firewall Settings 1647-082 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ●...
  • Page 380 Managing the Machine Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject the communication of other devices with the machine.
  • Page 381 Managing the Machine Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IP address filtering from <Menu> in the Home screen. <IPv4 Address Filter>(P.
  • Page 382: Specifying Mac Addresses For Firewall Settings

    Managing the Machine Specifying MAC Addresses for Firewall Settings 1647-083 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. This function is unavailable when the machine is connected to a wireless LAN. ●...
  • Page 383 Managing the Machine Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject other devices to communicate with the machine.
  • Page 384 Managing the Machine Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable MAC address filtering from <Menu> in the Home screen. <MAC Address Filter>(P.
  • Page 385: Changing Port Numbers

    Managing the Machine Changing Port Numbers 1647-084 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known.
  • Page 386: Setting A Proxy

    Managing the Machine Setting a Proxy 1647-085 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing Web sites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
  • Page 387 Managing the Machine Change the port number as necessary. [Use Proxy within Same Domain] Select the check box to also use the specified proxy server for communication with devices in the same domain. [Use Proxy Authentication] To enable authentication by the proxy server, select the check box and enter alphanumeric characters for the user name in the [User Name] text box.
  • Page 388: Configuring The Key And Certificate For Tls

    Managing the Machine Configuring the Key and Certificate for TLS 1647-086 You can encrypt communication between the machine and a Web browser on the computer by using Transport Layer Security (TLS). TLS is a mechanism for encrypting data sent or received over the network. TLS must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/ PEAP), or SNMPv3.
  • Page 389 Managing the Machine Click [Edit]. Select the [Use TLS] check box and click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable TLS encrypted communication from <Menu> in the Home screen. <Remote UI Settings>(P.
  • Page 390 Managing the Machine LINKS Generating the Key and Certificate for Network Communication(P. 383) Generating a Key and Certificate Signing Request (CSR)(P. 386) Registering the Key and Certificate for Network Communication(P. 389) Configuring IPSec Settings(P. 391) Configuring IEEE 802.1X Authentication Settings(P. 398) Monitoring and Controlling the Machine with SNMP(P.
  • Page 391: Generating The Key And Certificate For Network Communication

    Managing the Machine Generating the Key and Certificate for Network Communication 1647-087 A key and certificate can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Self-signed certificates are used with the key and certificate generated in "Network Communication."...
  • Page 392 Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the drop- down list.
  • Page 393 Managing the Machine Click [OK]. ● Generating a key and certificate may take some time. ● After the key and certificate is generated, it is automatically registered to the machine. LINKS Registering the Key and Certificate for Network Communication(P. 389) Configuring the Key and Certificate for TLS(P.
  • Page 394: Generating A Key And Certificate Signing Request (csr)

    Managing the Machine Generating a Key and Certificate Signing Request (CSR) 1647-089 Because certificates generated on the machine do not have a CA signature, a communication error may result depending on devices it communicates with. To have the certificate authority issue the certificate with the CA signature, you need to obtain data of CSR (Certificate Signing Request), which the administrator can generate from Remote UI.
  • Page 395 Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the drop- down list.
  • Page 396 Managing the Machine Click [Store in File]. ● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The CSR file is stored on the computer. Attach the stored file and submit the application to the certification authority. Registering a Certificate to a Key The key with the CSR generated cannot be used until the certificate issued from the certificate authority based on the CSR is registered in the key.
  • Page 397: Registering The Key And Certificate For Network Communication

    Managing the Machine Registering the Key and Certificate for Network Communication 1647-088 You can obtain the key and certificate, and the CA certificate from a certification authority (CA) for use with the machine. Install and register the obtained key and certificate file and CA certificate file in this machine using Remote UI.
  • Page 398 Managing the Machine Deleting the key and certificate file or CA certificate file ● Click [Delete] on the right of the file you want to delete click [OK]. Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key and certificate file or the CA certificate file is installed on the machine from a computer.
  • Page 399: Configuring Ipsec Settings

    Managing the Machine Configuring IPSec Settings 1647-08A Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system.
  • Page 400 Managing the Machine ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) . Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P.
  • Page 401 Managing the Machine [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Addresses] Select to use IPSec for all IP packets. [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine.
  • Page 402 Managing the Machine Description Example IPv6: fe80::10 Delimit alphanumeric characters with colons. Specifying a range of addresses Insert a hyphen between the addresses. 192.168.0.10-192.168.0.20 [Subnet Settings] When manually specifying IPv4 address, you can express the range by using the subnet mask. Enter the subnet mask using periods to delimit numbers (example:"255.255.255.240").
  • Page 403 Managing the Machine [Authentication] Select the hash algorithm. [Encryption] Select the encryption algorithm. [DH Group] Select the Diffie-Hellman group, which determines the key strength. Authenticating a machine using a pre-shared key Click the [Pre-Shared Key Method] radio button for [Authentication Method] and then click [Shared Key Settings].
  • Page 404 Managing the Machine [Select Algorithm] Select the [ESP], [ESP (AES-GCM)], or [AH (SHA1)] check box(es) depending on the IPSec header and the algorithm used. AES-GCM is an algorithm for both authentication and encryption. If [ESP] is selected, also select algorithms for authentication and encryption from the [ESP Authentication] and [ESP Encryption] drop- down lists.
  • Page 405 Managing the Machine Using the operation panel ● You can also enable or disable IPSec communication from <Menu> in the Home screen. <Use IPSec>(P. 460) LINKS Configuring the Key and Certificate for TLS(P. 380) IPSec Policy List(P. 609)
  • Page 406: Configuring Ieee 802.1x Authentication Settings

    Managing the Machine Configuring IEEE 802.1X Authentication Settings 1647-08C The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
  • Page 407 Managing the Machine Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 420) Select [Network Settings] [IEEE 802.1X Settings]. Click [Edit]. Select the [Use IEEE 802.1X] check box, and enter the login name in the [Login Name] text box. [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication.
  • Page 408 Managing the Machine Setting TTLS/PEAP Select the [Use TTLS] or [Use PEAP] check box. Internal protocol for TTLS ● You can select MSCHAPv2 or PAP. Click [Change User Name/Password]. ● To specify a user name other than the login name, clear the [Use Login Name as User Name] check box.
  • Page 409 Managing the Machine Using the operation panel ● You can also enable or disable IEEE 802.1X authentication from <Menu> in the Home screen. <Use IEEE 802.1X>(P. 464) LINKS Configuring the Key and Certificate for TLS(P. 380)
  • Page 410: Restricting The Machine's Functions

    Managing the Machine Restricting the Machine's Functions 1647-08E Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book and Sending Functions You can specify the PIN in the Address Book to disable a general user from modifying data or limit destinations that can be specified for fax sending.
  • Page 411 Managing the Machine Disabling Remote Management When not using Remote UI, you can disable functions to prevent an unauthorized remote operation via Remote Disabling Remote UI(P. 415)
  • Page 412: Restricting Access To Address Book And Sending Functions

    Managing the Machine Restricting Access to Address Book and Sending Functions 1647-08F Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries.
  • Page 413: Restricting Use Of The Address Book

    Managing the Machine Restricting Use of the Address Book 1647-08H The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to unintended recipients because changes to the Address Book can only be made by users who know the PIN.
  • Page 414 Managing the Machine Configuring Basic E-Mail Settings(P. 86) Setting a Shared Folder as a Save Location(P. 94)
  • Page 415: Limiting Available Destinations

    Managing the Machine Limiting Available Destinations 1647-08J By limiting destinations that can be specified to those registered in the Address Book or LDAP servers, you can reduce the possibility of specifying unintended destinations and prevent users from leaking information. You can configure the setting to display the confirmation screen to prevent the user from misdialing when specifying a coded dial number in the Address Book.
  • Page 416 Managing the Machine machine to display the details of the coded dial number you selected/entered as a sending destination on the screen before you send documents to that destination. <Menu> <Function Settings> <Send> <Common Settings> <Confirm When Coded Dial TX> <On>...
  • Page 417: Restricting The Fax Sending Functions

    Managing the Machine Restricting the Fax Sending Functions 1647-08K You can set various restrictions for sending faxes, which can prevent information leakage to third parties or sending documents to unintended destinations. Confirming the Entered Fax Number(P. 409) Restricting Fax Sending from a Computer(P. 409) Restricting Sequential Broadcasts(P.
  • Page 418 Managing the Machine Sending Faxes from Your Computer (PC Fax)(P. 244) Enabling the Department ID Management for Jobs from a Computer(P. 359) Restricting Use of the Address Book(P. 405) Limiting Available Destinations(P. 407)
  • Page 419: Restricting Printing From A Computer

    Managing the Machine Restricting Printing from a Computer 1647-08U You can drastically reduce information leakage risks by limiting the documents printable from a computer to the Secure Print documents ( Printing a Document Secured by a PIN (Secure Print)(P. 266) ). <Menu>...
  • Page 420: Restricting Usb Functions

    Managing the Machine Restricting USB Functions 1647-08W USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices.
  • Page 421 Managing the Machine Basic Operations for Scanning Originals(P. 284) Printing from a USB Memory Device (Memory Media Print)(P. 270)
  • Page 422: Disabling Http Communication

    Managing the Machine Disabling HTTP Communication 1647-08X HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port.
  • Page 423: Disabling Remote Ui

    Managing the Machine Disabling Remote UI 1647-08Y The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties.
  • Page 424: Increasing The Security Of Documents

    Managing the Machine Increasing the Security of Documents 1647-090 The machine is equipped with security functions designed to prevent documents from being leaked or tampered with. Device Signature The digital signature is added to scanned documents using a key and certificate mechanism in order to prove to the recipient that the document has been created on the machine.
  • Page 425: Generating A Device Signature Key

    Managing the Machine Generating a Device Signature Key 1647-091 You can generate a key and certificate for the device signature that show a document was scanned on the machine. The certificate is appended when an document is scanned and converted into a PDF file. ●...
  • Page 426: Managing The Machine From A Computer (remote Ui)

    Managing the Machine Managing the Machine from a Computer (Remote UI) 1647-092 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make various settings. You can do this without leaving your desk, making system management easier.
  • Page 427: Starting Remote Ui

    Managing the Machine Starting Remote UI 1647-093 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P.
  • Page 428 Managing the Machine If [Remote UI Access PIN] is set, enter the PIN. Setting a Remote UI PIN(P. 362) When the Department ID Management is enabled Enter the appropriate ID in [Department ID] and PIN in [PIN]. Setting the Department ID Management(P.
  • Page 429: Address Book

    Managing the Machine [Support Link] Displays the support link specified in [Support Link] under [License/Other]. Refresh Icon Refreshes the currently displayed page. [Language] Selects the display language used for the Remote UI screens. [Log Out] Logs off from the Remote UI. The Login page will be displayed. [Mail to System Manager] Displays a window for creating an e-mail to the system manager specified in [System Manager Information] under [User Management].
  • Page 430: Checking The Status And Logs

    Managing the Machine Checking the Status and Logs 1647-095 Checking Current Status of Print Documents(P. 422) Checking History of Documents(P. 423) Checking Error Information(P. 423) Checking Consumables(P. 423) Checking Device Specifications(P. 424) Checking System Manager Information(P. 424) Checking Print Total Counter(P. 425) Checking History of Toner Cartridges(P.
  • Page 431: Checking Error Information

    Managing the Machine Checking History of Documents The history of print, copy, sending faxes/e-mails (TX), or receiving faxes (RX) is displayed. Log in to the Remote UI ( Starting Remote UI(P. 419) ) [Status Monitor/Cancel] [Job Log] Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on the Portal page (main page).
  • Page 432 Managing the Machine Checking Device Specifications The maximum print speed and machine features are displayed. Log in to the Remote UI ( Starting Remote UI(P. 419) ) [Status Monitor/Cancel] [Device Features] Checking System Manager Information Information about the machine and the system manager is displayed. The device name and other system manager information displayed here correspond to the settings in [System Manager Information] on the [User Management] page or in [Device Information Settings] on the [Device Management] page.
  • Page 433 Managing the Machine Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log in to the Remote UI ( Starting Remote UI(P. 419) ) [Status Monitor/Cancel] [Check Counter] Checking History of Toner Cartridges You can check the usage logs of toner cartridges and other logs.
  • Page 434 Managing the Machine LINKS Remote UI Screen(P. 420)
  • Page 435: Setting Up Menu Options From Remote Ui

    Managing the Machine Setting Up Menu Options from Remote UI 1647-096 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. This section describes the basic flow of changing the settings of the machine using the Remote UI.
  • Page 436 Managing the Machine Click [Edit]. Specify the required settings. Click [OK].
  • Page 437 Managing the Machine Restart the machine as necessary. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● For information about whether you need to restart the machine, view the message on the edit screen.
  • Page 438: Registering Destinations From Remote Ui

    Managing the Machine Registering Destinations from Remote UI 1647-097 You can use the computer to register destinations in the Address Book of the machine and edit information of registered destinations. Specify the shared folder or FTP server destination here. ● You can change the settings only when you have logged in to System Manager Mode.
  • Page 439: Specify The Destination

    Managing the Machine Specify the destination. To register the fax destination [Name] Enter the name of the destination. [Fax Number] Enter the fax number of the destination. [ECM TX] Select the check box to make the following possible: if an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent.
  • Page 440 Managing the Machine To register the e-mail or I-Fax destination [Name] Enter the name of the destination. [E-Mail Address]/[I-Fax Address] Enter the e-mail address of the destination. To register the shared folder or FTP server destination [Name] Enter the name for the destination. [Protocol] Select the protocol for the destination.
  • Page 441 Managing the Machine [Folder Path] Enter the location of the folder to which the data will be sent. ● For a shared folder Use "\" as a separator. Specify the level that follows the path specified in [Host Name]. ● For an FTP server Use "/"...
  • Page 442: Importing/exporting The Setting Data

    Managing the Machine Importing/Exporting the Setting Data 1647-098 Address Book and machine settings data can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.
  • Page 443 Managing the Machine [Address Book] Select the check box to export Address Book data. [Address Book PIN] If the Address Book is code-protected, enter the code for the Address Book. Restricting Use of the Address Book(P. 405) [Settings/Registration] Select the check box to export machine settings data. [Encryption Password] Enter a password to encrypt the export data using alphanumeric characters.
  • Page 444 Managing the Machine [File Path] Click [Browse] and select the file. [Decryption Password] Enter the password set when the settings were exported. [Address Book] Select the check box to import Address Book data. ● Importing Address Book data will overwrite the Address Book entries currently registered on the machine. [Address Book PIN] If the Address Book is code protected, enter the code for the Address Book.
  • Page 445: Updating The Firmware

    Checking the Firmware Version(P. 438) Updating via the Internet You can access the Canon server from the machine to update the firmware to the latest version. Select <Update Firmware> in the Home screen. Home Screen(P. 122) ➠...
  • Page 446: Checking The Firmware Version

    Updating from a Computer When you have downloaded the latest firmware version from the Canon website, use "User Support Tool" utility software to update the firmware from a computer. For how to perform firmware update from a computer, see the "User Support Tool Operation Guide"...
  • Page 447: Initializing Settings

    Managing the Machine Initializing Settings 1647-09E You can restore the following settings: Initializing Menu(P. 439) Initializing Key and Certificate(P. 439) Initializing Address Book(P. 440) Initializing All Data/Settings(P. 440) Initializing Menu You can restore the settings of the machine ( Setting Menu List(P. 442) ). Depending on the settings selected, you may need to restart the machine after initialization.
  • Page 448 Managing the Machine Initializing Address Book You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing. <Menu> <Management Settings> <Data Management> <Initialize Address Book> <Yes> Initializing All Data/Settings This enables restoration of all data and machine settings, including logs, to the factory default values.
  • Page 449 Setting Menu List Setting Menu List Setting Menu List ............................442 ..............................443 <Preferences> ............................444 <Display Settings> .......................... 448 <English Keyboard Layout> ..........................449 <Timer/Energy Settings> ..............................453 <Network> ............................. 467 <External Interface> .............................. 468 <Accessibility> ..........................469 <Adjustment/Maintenance> ..........................
  • Page 450: Setting Menu List

    Setting Menu List Setting Menu List 1647-09F You can customize the machine based on your environment and needs by configuring settings described in this chapter. To start configuration, select <Menu> on the Home screen ( Home Screen(P. 122) ). This section describes what each item in the setting menu can configure.
  • Page 451: Preferences

    Setting Menu List <Preferences> 1647-09H Item Description <Display Settings>(P. 444) This section describes the settings related to viewing of the display. <English Keyboard Layout>(P. 448) This section describes the USB keyboard settings. <Timer/Energy Settings>(P. 449) This section describes the timer settings and energy settings. <Network>(P.
  • Page 452: Display Settings

    Setting Menu List <Display Settings> 1647-09J All the settings related to viewing of the display are listed with descriptions. Default settings are marked with a dagger ( ). <Default Screen After Startup/Restoration>(P. 444) <Home Screen Button Display Settings>(P. 444) <Language>(P. 445) <Remote UI Language>(P.
  • Page 453 Setting Menu List <Favorite Copy Settings> <Favorite Fax Settings> <Favorite Scan Settings> <Set Display Order> <Language> Select the display language used for the display, reports, and lists. <English> <日本語> <Français> <Español> <Deutsch> <Italiano> <Português> <中文(简体)> <中文(繁體)> <한국어> <Menu> <Preferences> <Display Settings> <Language>...
  • Page 454 Setting Menu List <Notify to Clean Original Scanning Area> Specify whether to display a message when stains are detected in the document feed scanning area. <Off> <On> <Menu> <Preferences> <Display Settings> <Notify to Clean Original Scanning Area> Select <Off> or <On> <Millimeter/Inch Entry Switch>...
  • Page 455 Setting Menu List <On> <Menu> <Preferences> <Display Settings> <Display Timing for Cart. Prep.> Select <Off> in <Auto> Enter toner level in <Custom> <Apply>...
  • Page 456: English Keyboard Layout

    Setting Menu List <English Keyboard Layout> 1647-09K Specify the layout of an USB keyboard if connected to the machine. The factory default settings differ depending on the country or region where the machine was purchased. <USA Layout> <UK Layout> <Menu> <Preferences>...
  • Page 457: Timer/energy Settings

    Setting Menu List <Timer/Energy Settings> 1647-09L All the settings related to the timer and energy are listed with descriptions. Default settings are marked with a dagger ( ). <Current Date/Time Settings>(P. 449) <Date/Time Settings>(P. 449) <Date Format>(P. 450) <Time Format>(P. 450) <Auto Reset Time>(P.
  • Page 458: Daylight Saving Time Settings

    Setting Menu List <Time Zone> Select the time zone. If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly. Setting the Date/Time(P. 11) <(UTC-12:00) International Date Line West> to <(UTC-05:00) Eastern Time (US & Canada)> to <(UTC +14:00) Kiritimati Island>...
  • Page 459 Setting Menu List <24 Hour> <Menu> <Preferences> <Timer/Energy Settings> <Time Format> Select the display setting <Auto Reset Time> If a key is not pressed for a specified period of time, the screen and the settings are initialized to display the default screen (Auto Reset).
  • Page 460: Auto Sleep Time

    Setting Menu List <Menu> <Preferences> <Timer/Energy Settings> <Function After Auto Reset> Select <Default Function> or <Selected Function> <Auto Sleep Time> If the machine has not been operated or has had no data to process for a specified period of time, the machine enters sleep mode to save energy consumption (Auto Sleep).
  • Page 461: Network

    Setting Menu List <Network> 1647-09R All the settings related to the network are listed with descriptions. Default settings are marked with a dagger ( ). <Select LAN>(P. 453) <Wireless LAN Settings>(P. 453) <Direct Connection Settings>(P. 455) <TCP/IP Settings>(P. 456) <SNMP Settings>(P. 461) <Use Dedicated Port>(P.
  • Page 462 Setting Menu List <Select Access Point> Wireless LAN routers that can access the machine are automatically located, so you can select from the list. You must manually enter a network key, such as a WEP key or a PSK. Setting Up Connection by Selecting a Wireless Router(P.
  • Page 463 Setting Menu List <Direct Connection Settings> Set whether to connect directly. By enabling this function, connecting directly with the machine is possible even in an environment without an access point or wireless LAN router. Connecting Directly (Access Point Mode)(P. 328) <Use Direct Connection>...
  • Page 464: Ipv4 Settings

    Setting Menu List <TCP/IP Settings> Specify settings for using the machine in a TCP/IP network, such as IP address settings. <IPv4 Settings> Specify settings for using the machine in an IPv4 network. <IP Address Settings> Configure the IP address, which is used for identifying devices, such as computers and printers, on a TCP/IP network.
  • Page 465: Ipv6 Settings

    Setting Menu List <On> <Acquire SMTP Server Address> <Off> <On> <Acquire POP Server Address> <Off> <On> <PING Command> Select to check that the machine is connected to a computer over a network. Testing the Network Connection(P. 32) <IPv6 Settings> Specify settings for using the machine in an IPv6 network. Setting IPv6 Addresses(P.
  • Page 466 Setting Menu List <Acquire Domain Name> <Off> <On> <DNS Settings> Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 55) <IPv4 DNS Server Address Settings> Specify the IP address of the DNS server in the IPv4 environment. <Primary DNS Server>: 0.0.0.0 <Secondary DNS Server>: 0.0.0.0 <DNS Host/Domain Name Settings>...
  • Page 467 Setting Menu List <On> <DNS Dynamic Update Interval> 0 to 24 to 48 (hr.) <mDNS Settings> Specify settings for using DNS functions without DNS servers. <IPv4> <Use mDNS> <Off> <On> <mDNS Name> <IPv6> <Use mDNS> <Off> <On> <Use Same mDNS Name as IPv4> <Off>...
  • Page 468 Setting Menu List <RX Timeout> 1 to 5 to 60 (min.) <WSD Settings> Enable or disable automatic browsing and acquiring information for the printer or scanner by using the WSD protocol. Configuring Printing Protocols and WSD Functions(P. 40) <Use WSD Printing> <Off>...
  • Page 469: Snmp Settings

    Setting Menu List <Port Number Settings> Change port numbers for protocols according to the network environment. Changing Port Numbers(P. 377) <LPD> 1 to 515 to 65535 <RAW> 1 to 9100 to 65535 <WSD Multicast Discovery> 1 to 3702 to 65535 <HTTP>...
  • Page 470 Setting Menu List <Menu> <Preferences> <Network> <SNMP Settings> Select <Off> or <On> in <SNMPv1 Settings> <Apply> Restart the machine <SNMPv3 Settings> Enable or disable SNMPv3. Use the Remote UI to specify detailed settings that are applied when SNMPv3 is enabled. <Off>...
  • Page 471: Auto Detect

    Setting Menu List <Off> <On> <Menu> <Preferences> <Network> <Use Dedicated Port> Select <Off> or <On> Restart the machine <Dedicated Port Authentication Method> Specify whether to limit the authentication method specifically to the secure one when using the dedicated port. If <Mode 2>...
  • Page 472: Firewall Settings

    Setting Menu List <10BASE-T> <100BASE-TX> <1000BASE-T> <On> ● When <Communication Mode> is set to <Half Duplex>, you cannot select <1000BASE-T>. <MAC Address> Check the MAC address of the machine, which is a number unique to each communication device. Viewing the MAC Address for Wired LAN(P. 37) *1*2 <Use IEEE 802.1X>...
  • Page 473 Setting Menu List <IPv6 Address Filter> Enable or disable settings for filtering packets sent to or received from devices with specified IPv6 addresses. Specifying IP Addresses for Firewall Settings(P. 371) <Outbound Filter> <Off> <On> <Inbound Filter> <Off> <On> <Menu> <Preferences> <Network>...
  • Page 474 Specify whether to use imageWARE Enterprise Management Console plug-ins to manage machine data such as settings and Address Book destinations. For detailed information on imageWARE Enterprise Management Console, contact your nearest Canon dealer. Configuring Settings for Communication between the Machine and Plug- ins(P.
  • Page 475: External Interface

    Setting Menu List <External Interface> 1647-09S All the settings related to the USB are listed with descriptions. Default settings are marked with a dagger ( ). <USB Settings> Specify whether to enable or disable use of the USB port or a USB memory device. <Use as USB Device>...
  • Page 476: Accessibility

    Setting Menu List <Accessibility> 1647-09U All the settings related to accessibility, such as inverting the screen colors and message display time, are listed with descriptions. Default settings are marked with a dagger ( ). <Invert Screen Colors>(P. 468) <Brightness>(P. 468) <Message Display Time>(P.
  • Page 477: Adjustment/maintenance

    Setting Menu List <Adjustment/Maintenance> 1647-09W Item Description <Adjust Image Quality>(P. 470) This section describes how to adjust image quality for printing. <Maintenance>(P. 484) This section describes how to use the cleaning functions.
  • Page 478: Adjust Image Quality

    Setting Menu List <Adjust Image Quality> 1647-09X All the settings related to image quality adjustment are listed with descriptions. Default settings are marked with a dagger ( ). <Auto Adjust Gradation>(P. 470) <Auto Correction Settings>(P. 470) <Correct Print Color Mismatch>(P. 471) <Black Text Processing for Color>(P.
  • Page 479 Setting Menu List <Correct Print Color Mismatch> Select the timing at which the Correct Print Color Mismatch function is to be performed automatically after the machine is turned ON. You can also perform this adjustment manually ( Correcting "Print Color Mismatch"(P.
  • Page 480 Setting Menu List <Adjust Horizontally (Front Side)> -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.0 (mm)) <Adjust Vertically (Back Side)> -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.0 (mm)) <Adjust Horizontally (Back Side)> -0.20"...
  • Page 481 Setting Menu List ● If you set to <On>, image quality may be affected or a paper jam may occur when a certain length of time elapses after printing on the front side or depending on the ambient humidity. <Rough Surface Paper Mode> When printing on rough paper, especially when color images are printed too light, select <On>.
  • Page 482 Setting Menu List <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Special Paper Processing> <Paper Wrinkle Correction> Select the mode <Yes> MF735Cdw / MF733Cdw / MF731Cdw ● This setting is effective for plain paper and thin paper. ● Setting a greater improvement effect may result in faded printouts or slower printing speed. MF634Cdw / MF632Cdw ●...
  • Page 483 Setting Menu List <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Reduce Ppr. Sticking at Output> <On> <Yes> <High Humidity Mode> Print density may be uneven when the machine is used in an environment with high humidity. In this case, setting this item to <On> may solve the problem. <Off>...
  • Page 484 Setting Menu List <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Reduce Ghosting 1> <On> <Yes> ● If you set to <On>, toner may not be fixed sufficiently, resulting in faded printouts. <Reduce Ghosting 2> If continuous printing involves generation of ghost images, setting this item to <On> may solve the problem. <Off>...
  • Page 485 Setting Menu List <Rdc. Condens. (1-Sd->2-Sd Prt)> When performing 2-sided printing after 1-sided printing, the printed images may be faint due to moisture condensation. In this case, setting to <On> may solve the problem. <Off> <On> <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing>...
  • Page 486 Setting Menu List <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Correct Uneven Gloss> <On> <Yes> ● If you set to <On>, toner may not be fixed sufficiently, resulting in faded printouts. <Corr. Void on Paper Back Side> When performing 2-sided printing on thin paper, void may occur on the back side of paper in the leading edge. In this case, setting this item to <On>...
  • Page 487 Setting Menu List <On> <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Drop Pattern Reduction Mode> <On> <Yes> ● If you set to <On>, print quality may be affected. <Correct Image Corrupted by Ppr Dust> Using paper containing much paper dust may result in a faded or streaky printout. In this case, setting this item to <On>...
  • Page 488 Setting Menu List <Off> <On> <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Prevent Fogging> <On> <Yes> ● If you set to <On>, print density may be lighter. <Correct Color Mismatch> If color mismatch occurs, setting to <On> may solve the problem. <Off>...
  • Page 489 Setting Menu List <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Reduce Toner Flaking> Select the mode <Yes> ● Setting a greater improvement effect may result in curled printouts or slower printing speed. <Fix. Roller Contam. Reduction> When toner stain (spotted stain) appears on the printed paper, the problem may not be solved even if you cleaning the fixing assembly.
  • Page 490 Setting Menu List <Mode 1> If printouts are curled, set to this option. <Mode 2> If printouts are faded, set to this option. ● If you set to <Mode 1>, printouts may be faded. ● If you set to <Mode 2>, printouts may be curled. <Auto Detect B&W/Color Original>...
  • Page 491 Setting Menu List ● If you set to <On>, the setting will become effective with next replacement of toner cartridges. ● Immediately after cartridge replacement, a certain amount of time is required for toner to be evenly distributed inside the cartridge. <Remove Streaks from Orig.
  • Page 492: Maintenance

    Setting Menu List <Maintenance> 1647-0A0 The cleaning functions are listed with descriptions. Default settings are marked with a dagger ( ). <Clean Fixing Assembly>(P. 484) <Clean ITB>(P. 484) <Clean Feeder>(P. 484) <Control Condensation>(P. 484) <Clean Fixing Assembly> Clean the fixing assembly after a toner cartridge is replaced or if black streaks appear on printouts. Cleaning the Fixing Assembly(P.
  • Page 493: Function Settings

    Setting Menu List <Function Settings> 1647-0A1 Item Description <Common>(P. 486) This section describes settings common to each function. <Copy>(P. 491) This section describes how to specify the copy settings. <Printer>(P. 493) This section describes how to specify printer settings. <Send>(P. 536) This section describes how to specify settings for sending faxes and scanned originals.
  • Page 494: Common

    Setting Menu List <Common> 1647-0A2 All the items related to settings common to each function are listed with descriptions. Default settings are marked with a dagger ( ). <Paper Feed Settings>(P. 486) <Scan Settings>(P. 488) <Generate File>(P. 489) <Fax Setup Guide>(P. 490) Asterisks ( ●...
  • Page 495 Setting Menu List <On> <Receive/Fax >/<Receive> <Multi-Purpose Tray> <Off> <On> <Drawer 1> <Off> <On> <Drawer 2> <Off> <On> <Other> <Multi-Purpose Tray> <Off> <On> <Drawer 1> <Off> <On> <Drawer 2> <Off> <On> <Switch Paper Feed Method> Specify this setting when you print a document on paper with logos. In general use, to print on paper with logos, you need to change how the paper loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing.
  • Page 496: Paper Sources

    Setting Menu List Paper Sources Select the paper source that you want to change the setting for. <Speed Priority> When using paper that has been preprinted with a logo, you need to change how it is facing when you perform 1-sided and 2-sided printing. ●...
  • Page 497: Auto Offline

    Setting Menu List <Auto Offline> If scan is not performed within a specified period of time after the screen below is displayed (the machine is set online for scanning), the machine automatically becomes offline. Specify the time period at which the machine becomes offline.
  • Page 498 Setting Menu List <OCR (Text Searchable) Settings> To run OCR (Optical Character Recognition) on a text original to create a "searchable PDF," specify whether the machine determines the original's text direction and detects the original direction. <Smart Scan> <Off> <On> <Menu>...
  • Page 499: Copy

    Setting Menu List <Copy> 1647-0A3 All the settings related to the copy are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) may not be displayed depending on the model you are using, options, or other setting items.
  • Page 500 Setting Menu List <Off> <1-Sided->2-Sided> <2-Sided->2-Sided> <2-Sided->1-Sided> <Orig./Fin. Type> <N on 1> <Off> <2 on 1> <4 on 1> <Layout> <Original Type> <Text/Photo/Map (Speed)> <Text/Photo/Map> <Text/Photo/Map (Quality)> <Printed Image> <Text> <Collate> <Off> <On> <Erase Frame> <Off> <On> <Sharpness> Seven Levels <Color Balance>...
  • Page 501: Printer

    Setting Menu List <Printer> 1647-0A4 All the settings related to the printer are listed with descriptions. Default settings are marked with a dagger ( ). <Printer Settings>(P. 493) <PDL Selection (Plug and Play)>(P. 534) Asterisks ( ● Settings marked with " "...
  • Page 502 Setting Menu List <On> <Action When Size Mismatch> <Force Output> <Display Error> <Drawer 2> <Prioritize Driver Settings> <Off> <On> <Action When Size Mismatch> <Force Output> <Display Error> <Menu> <Function Settings> <Printer> <Printer Settings> <Prioritize Driver Settings When Printing> Select the paper source Select <On>...
  • Page 503: Print Quality

    Setting Menu List <2-Sided Printing> Select whether to make 2-sided printouts. <Off> <On> <Menu> <Function Settings> <Printer> <Printer Settings> <2-Sided Printing> Select <Off> or <On> <Default Paper> Use this item to specify the paper size and type. Available Paper(P. 701) <Menu>...
  • Page 504 Setting Menu List <Fine Adjust> <Yellow>/<Magenta>/<Cyan>/<Black> <High>/<Medium>/<Low> 17 Levels <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Density> Adjust the density of each color <Apply> ● You can use <Fine Adjust> to adjust the toner density of each color to three density levels: high density, medium density, and low density.
  • Page 505 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Density Fine Adjustment> Adjust the adjustment value <Apply> ● A change in the density affects objects other than text or lines and the color balance. ● This setting is only available when <Resolution> is set to <1200 dpi>. <Resolution>...
  • Page 506: Line Control

    Setting Menu List Prints dark text or lines on an area with a colored background with a smooth finish. <Mode 4> Prints an image such as a photo or an outline of a figure or text with a smooth finish. <Mode 5>...
  • Page 507 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Line Control> Select <Resolution Priority> or <Gradation Priority> <Resolution Priority> Draws lines with the same resolution as for text. <Gradation Priority> Draws lines while maintaining color and gradation. <Width Adjustment> Configure a setting to print text or fine lines in bold.
  • Page 508 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Advanced Smoothing> <Advanced Smoothing> Select the item <Apply to Graphics> Specify whether to apply smoothing processing to graphics when <Advanced Smoothing> is set to <Level 1> or <Level 2>. <Off>...
  • Page 509 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Gradation Smoothing> <Gradation Smoothing> Select the item <Apply to Graphics> Specify whether to apply smoothing processing to graphics when <Gradation Smoothing> is set to <Level 1> or <Level 2>. <Off>...
  • Page 510 Setting Menu List <Long Edge> Specify this to bind on the long edge of paper. <Short Edge> Specify this to bind on the short edge of paper. <Gutter> Shift the print position to adjust the binding margin to apply to the binding edge specified by <Binding Location>.
  • Page 511 Setting Menu List Setting Value Long Edge Short Edge <Offset Short Edge/Offset Long Edge> Irrespective of the paper source, you can shift the print position in units of "0.01" (0.5 mm)" for all print jobs. -2.00 to 0.00 to +2.00 (inches) or -50.0 to 00.0 to +50.0 (mm) <Menu>...
  • Page 512 Setting Menu List <Auto Skip Error> Printing stops if a certain error occurs in the process. However, if you set this item to <On>, the certain error will be skipped and printing can continue. Normally, set this item to <Off>. <Off>...
  • Page 513: Compressed Image Output

    Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Color Mode> Select <Auto (Color/B&W)> or <Black & White> <Compressed Image Output> Specify the operation that is to be performed when the image quality has degraded due to insufficient memory during printing. <Output>...
  • Page 514 Setting Menu List ● This setting is only available when <Resolution> is set to <600 dpi>. <Resolution/Gradation> Select a method used to reproduce halftones, if <Error Diffusion> is set to <Off>. This option can be specified for each image type in any one document. <Text>...
  • Page 515 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <UFR II> <Matching Method> Select the item <General> Performs processing so that the color tone is suitable for printing general papers such as photos or documents. <Perceptual> Performs processing so that the color tone is suitable for printing bitmap images. When this item is selected, an image is printed in the colors closest to those displayed on the monitor.
  • Page 516: Font Number

    Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <UFR II> <Paper Save> Select <Off> or <On> <PCL> Specify the PCL printing settings such as page layout and print quality. <Paper Save> Select whether to save paper by not outputting blank pages in documents. By selecting <On>, the machine will not output blank pages.
  • Page 517 Setting Menu List 4.00 to 12.00 to 999.75 (point) <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Point Size> Specify the point size <Apply> <Pitch> Set the font pitch, or cpi (characters per inch), adjustable in 0.01 increments. You can specify this setting only when a fixed-pitch scalable font or a bitmap font is selected in <Font Number>.
  • Page 518 Setting Menu List <ISOL1> <ROMAN9> <ISOL2> <VNINTL> <ISOL5> <VNMATH> <ISOL6> <VNUS> <ISOL9> <WIN30> <LEGAL> <WINARB> <MATH8> <WINBALT> <MCTEXT> <WINCYR> <MSPUBL> <WINGRK> <PC775> <WINL1> <WINL2> <WINL5> <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Character Code> Select the character code <Custom Paper> Select whether to set a custom paper size.
  • Page 519 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <X dimension> Specify the dimension <Apply> <Y dimension> Specify the vertical dimension (long edge) of the custom paper. 5 to 14 (inches) or 127 to 355 (mm) <Menu> <Function Settings> <Printer>...
  • Page 520 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Enlarge A4 Print Width> Select <Off> or <On> <Halftones> You can select the printing method used to reproduce halftones (th