Page 1 Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Page 2 Ot¯ imageCLASS MF7280 Facsimile Guide...
Page 3: Manuals For The Machine
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals. accompanying CD-ROM. (See footnote.) CD-ROM •...
Page 4: How This Manual Is Organized
Appendix Includes the specifications, glossary, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 5: Table Of Contents
Contents Preface ............viii How to Use This Manual .
Page 6 Chapter 2 Send and Receive Methods Selecting a Scan Mode ..........2-2 Scan Settings.
Page 7 Chapter 3 Checking/Changing the Fax Status Checking the Status of Fax Jobs ........3-2 Checking TX Job Details .
Page 8 Chapter 7 Printing Communication Reports Report Settings Table ..........7-2 Specifying Report Settings.
Page 9: Preface
Preface Thank you for purchasing the Canon imageCLASS MF7280. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 10: Keys Used In This Manual
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: Touch Panel Display Keys: [Key Name] • Examples: [Cancel] [Done] Control Panel Keys: Key icon (Key Name) •...
Page 11: Legal Notices
Legal Notices FCC (Federal Communications Commission) imageCLASS MF7280: Model F189000 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, (2) This device must accept any interference received, including interference that may cause undesired operation.
Page 12: Users In The U.s.a
If you make such changes or modifications, you could be required to stop operation of the equipment. If your equipment malfunctions, please contact your local authorized Canon dealer from whom you purchased the equipment (if under warranty), or with whom you have a servicing contact.
Page 13 NOTE Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with the your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
Page 14 Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment. If your equipment malfunctions, please contact your local authorized Canon dealer from whom you purchased the equipment (if under warranty), or with whom you have a servicing contract.
Page 15: Users In Canada
IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with your facsimile unit.
Page 16 Notice This product meets the applicable Industry Canada technical specifications. • The Ringer Equivalence Number is an indication of the maximum number of • devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 17: Utilisation Au Canada
Ligne automatique internationale (si vous communiquez avec les pays étrangers) NOTE Canon vous conseille d utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2,500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions). Il est également possible de raccorder ce télécopieur à un système téléphonique à...
Page 18 Remarques Le présent matériel est conforme aux spécifications techniques applicables • d'Industrie Canada. Avant d'installer cet appareil, l'utilisateur doit s'assurer qu'il est permis de le • connecter à l'équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut qu'il faille étendre la circuiterie intérieure de la ligne individuelle d'abonné, qui a été...
Page 19: Super G3
Network) currently supports 28.8 Kbps modem speeds or slower, depending on telephone line conditions. Trademarks Canon, the Canon logo, and imageCLASS are registered trademarks of Canon Inc in the United States and may also be trademarks or registered trademarks in other countries.
Page 20: Disclaimers
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.
Page 21: Introduction To Fax Functions
Introduction to Fax Functions CHAPTER This chapter is an introduction to the Fax function. What This Machine Can Do ..........1-2 Overview of the imageCLASS MF7280 .
Page 22: What This Machine Can Do
What This Machine Can Do All the elements you will ever need in a digital multitasking machine. The imageCLASS MF7280 is packed with various send functions. Super G3 Fax Function This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments.
Page 23: Receiving Faxes In Memory
Flexible Scan Features This machine offers a variety of convenient Originals Send/Fax scanning features, such as the scanning of two-sided and different size originals. You can also set the scan density, type of the original, and document size. In addition, you can store preferred scan settings and retrieve them at any time.
Page 24: Overview Of The Imageclass Mf7280
Overview of the imageCLASS MF7280 If you press (SEND), the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, or save them to a file server. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.
Page 25 Send Basic Features Screen The screen on the left, which appears when (SEND) is pressed, is called the Send Basic Features screen. Displays the current scan settings. Destination List Displays a list of destinations. ➞ See p. 2-2 Press to configure scan settings for the document you are sending. You can set the document type (color or black and white, document size, two-sided document, and different size originals), resolution, density, and image quality.
Page 26 ➞ See p. 2-54 Press to recall previously set send jobs, including the destinations, scan settings, and send settings. (See "Job Recall," on p. 2-54.) ➞ See p. 2-37 Press to select a destination from the Address Book, or to search for a destination registered in the Address Book.
Page 27 Scan Settings Screen The screen on the left, which appears when you select [Option] from the Scan Settings drop-down list, is called the Scan Settings screen. Display this screen to set the scan settings for sending documents. Press to select the color mode (Color or B&W). (See Chapter 3, "Scanning Features," in the Sending Guide.) ➞...
Page 28 ➞ See p. 2-10 Press to select the type of original ([Text], [Text/Photo], or [Photo]). (See "Scan Density and Original Type Settings," on p. 2-10.) Overview of the imageCLASS MF7280...
Page 29: Things You Must Do Before Using This Machine
I-Fax Address Sender's Date Time Name (TTI) Page Number Fax Number Sender Information 12/09 2005 10:50 FAX (404)XXX-XXXX CANON SALES 0001/0001 Things You Must Do Before Using This Machine...
Page 30: Setting The Display Language
• Date and Time - The date and time of the transmission are recorded. • I-Fax Address or Fax Number - Your machine's I-fax address or fax number is recorded. • Sender's Name (TTI (Transmit Terminal Identification)) - The name registered as the unit name is recorded. •...
Page 31 (Additional Functions) ➞ [Communications Press Settings]. Press [User Settings] under <Fax Settings>. 1-11 Things You Must Do Before Using This Machine...
Page 32 Press [Tel Line Type]. Select the type of telephone line ➞ press [OK]. If you do not know the telephone line type, call your local telephone service provider for details. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 33: Setting The Current Date And Time
Setting the Current Date and Time You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. GMT: The time at the Greenwich Observatory in England is •...
Page 34 Press [Date & Time Settings]. Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space.
Page 35 ● If you are setting the Time Zone: ❑ Press [Time Zone Settings] ➞ select the time zone where the machine is located ➞ press [OK]. NOTE • The default setting is 'GMT-5:00'. Eastern Time (US/Canada): GMT-5:00 Central Time (US/Canada): GMT-6:00 Mountain Time (US/Canada): GMT-7:00...
Page 36 ❑ Press [On] ➞ [Start Date]. ❑ Select the month and day from the Month and Day drop-down lists, respectively ➞ press [OK]. ❑ Press [End Date] ➞ select the month and day at which Daylight Saving Time ends ➞ press [OK]. ❑...
Page 37 NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at 2:00 am on the specified date. • The default setting is 'Off'. Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 38: Registering Your Machine's Fax Number
Registering Your Machine's Fax Number You must store your machine's fax number. This number is printed on the top of every document you send to the recipient. Your machine's telephone number may also be displayed on the touch panel display of the recipient's machine, depending on their type of machine. (Additional Functions) ➞...
Page 39 Enter the unit's telephone number using (numeric keys) ➞ press [OK]. Details of each item are shown below. [Space]: Press to insert a space between the area code and the local fax number (optional). [+]: Use to insert a country code. Press [+] after the country code, and before the fax number.
Page 40: Registering The Unit Name
• Company name: Canon • Company name and department: Canon-Accounting Dept. • When you send a document, the recipient's machine displays or prints your name or company name (and department name, if applicable) as the sender information on the recording paper.
Page 41 Press [TX Settings] under <Common Settings>. Press [Unit Name]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 1-21 Things You Must Do Before Using This Machine...
Page 42 Enter a name ➞ press [OK]. You can enter up to 24 characters for the unit name. To cancel registering the unit's name, press [Cancel]. The selected mode is set. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 43: Flow Of Sending Operations
Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • Before using the Fax function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine,"...
Page 44 ● If the message <Enter the Department ID and Password using the numeric keys.> appears: ❑ Press [Department ID] ➞ enter the Department ID using (numeric keys). ❑ Press [Password] ➞ enter the password using (numeric keys). ❑ Press (Log In/Out). The Basic Features screen of the selected function appears on the touch panel display.
Page 45 ● If the message <Enter the User ID and Password.> appears: ❑ Press [User ID] ➞ enter the Department ID using (numeric keys) ➞ press [OK]. ❑ Press [Password] ➞ enter the password using (numeric keys) ➞ press [OK]. ❑ Press (Log In/Out).
Page 46 Press (SEND). COPY SEND The Send Basic Features Screen Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. 1-26 Flow of Sending Operations...
Page 47 Specify the destinations. NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
Page 48 ● If a destination is stored in a One-Touch Button: ❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the desired destination. (See "One-Touch Buttons," on p. 2-43.) ● If a destination is stored in a Favorites Button: ❑...
Page 49 Press [Scan Settings] ➞ select a scan setting from the pop-up menu. To change the Scan mode settings, select [Option] from the pop-up menu that appears when you press [Scan Setting], and adjust the settings. (See "Scan Settings," on p. 2-5.) NOTE For instructions on setting the Scan mode, see "Selecting a Scan Mode,"...
Page 50 Press [Send Settings] ➞ specify the send settings. Specify the Delayed Send, Stamp, and Direct, as necessary. NOTE • For instructions on setting the Delayed Send mode, see "Delaying a Send Job," on p. 2-31. • For instructions on setting the Stamp mode, see "Stamping Originals," on p. 2-33. •...
Page 51 Press (Start). PQRS WXYZ Stop Log In/Out Clear Start play trast sing/ Error Power If the original is placed on the platen glass, follow the instructions on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Page 52 IMPORTANT • The size of the original is detected automatically. However, if the output paper in the recipient's machine is not equal to the scanned document size, the original image may be reduced in size to match it. • If the machine cannot detect the size of the original, the Original Size screen (Start).
Page 53 When scanning is complete, remove your originals. If Department ID Management or User ID Management is set, press (Log In/Out). NOTE For instructions on using Department ID Management and User ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide. 1-33 Flow of Sending Operations...
Page 54: Placing Originals
Placing Originals Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the send settings that you specify. ■ Platen Glass Place the originals on the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies.
Page 55: Orientation
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder. Platen Glass Place the Place the...
Page 56: Platen Glass
NOTE • If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in the top left corner), your original may not be scanned correctly, depending on the scan and send modes that you have set. •...
Page 57 Place your original face down. The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way.
Page 58 Gently close the feeder. CAUTION • Close the feeder gently to avoid catching your hands, as this may result in personal injury. • Do not press down hard on the feeder when using the platen glass to scan thick books. Doing so may damage the platen glass and result in personal injury.
Page 59 NOTE • Remove the original from the platen glass when scanning is complete. • The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size. 1-39 Placing Originals...
Page 60: Feeder
Feeder You should use the feeder when you want to scan several originals at the same time. Place the originals into the feeder and press (Start). The machine automatically feeds the originals to the scanning area and scans them into memory. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
Page 61 Adjust the slide guides to fit the size of your originals. Neatly place your originals with the side to be scanned face up into the original supply tray. Place your originals as far into the feeder as they will go. 1-41 Placing Originals...
Page 62 If any dirt on the original scanning area is detected when the originals are scanned using the feeder, the following screen appears. Even though streaks may appear on the scanned image, you can continue to scan your documents by pressing [Done]. It is recommended, however, that you open the feeder, clean the scanning area, and then close the feeder.
Page 63: Canceling A Job
Canceling a Job You can cancel a fax job using the touch panel display or System Monitor screen, or by pressing (Stop) on the control panel. Using the Touch Panel Display You can cancel a fax job by pressing [Cancel], while the job is being scanned. Press [Cancel] on the pop-up screen that appears while the machine is scanning.
Page 64: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing (Stop), while the job is being scanned. Press (Stop). PQRS WXYZ Stop Log In/Out Clear Start Error Power The fax job is canceled. Remove your originals. 1-44 Canceling a Job...
Page 65: Using The System Monitor Screen
Using the System Monitor Screen You can cancel a send job while it is being sent, or waiting to be sent. NOTE For instructions on how to cancel canceling a send job to e-mail, I-fax, or file server addresses, see Chapter 1, "Introduction to Sending Functions," in the Sending Guide. Press [System Monitor].
Page 66 Select [TX Job Status] or [RX Job Status]. Select the job that you want to cancel ➞ press [Cancel]. ● If you want to cancel a TX job: ❑ Select the TX job that you want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll to the desired job.
Page 67 ● If you want to cancel an RX job: ❑ Select the RX job that you want to cancel ➞ press [Cancel]. If the job that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired job.
Page 68 Press [Yes]. If you do not want to cancel the job, press [No]. The message <Canceling...> appears for approximately two seconds on the touch panel display. The fax job is canceled. NOTE The canceled job is displayed as <NG> (No Good) on the Log screen. Press [Done].
Page 69 Send and Receive Methods CHAPTER This chapter describes the methods for sending and receiving documents. Selecting a Scan Mode........... 2-2 Scan Settings .
Page 70: Selecting A Scan Mode
Selecting a Scan Mode You can set the scan mode in which a document is scanned. The machine has three preset scan modes: B&W 200x200dpi, B&W 300x300dpi, and Color 300x300dpi. Select the desired mode from the preset scan modes according to the type of original you are sending.
Page 71 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35. Press the Scan Settings drop-down list ➞ select a scan mode. NOTE •...
Page 72 Press (Start). If the originals are placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞...
Page 73: Scan Settings
Scan Settings To match the original you are sending, set the document size, resolution, density, image quality, and original type. IMPORTANT Color mode setting is not available when sending faxes. Only the B&W mode is available. Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies.
Page 74 Press the Scan Settings drop-down list ➞ press [Option]. Press [Document Size]. Scan Settings...
Page 75 Select the document size. NOTE To select an A or B series paper size, press [A/B-size]. Press [Done] ➞ [OK]. The selected document size is set, and the display returns to the Send Basic Features screen. Scan Settings...
Page 76: Resolution
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel this setting, press the Scan Settings drop-down list ➞...
Page 77 Press the Resolution drop-down list ➞ select the desired resolution ➞ press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞...
Page 78: Scan Density And Original Type Settings
Scan Density and Original Type Settings You can set the scan density and select the original type before scanning the original. Manual Density Adjustment You can manually adjust the scan density to the most appropriate level for the original. Place your originals ➞ specify the destination. NOTE •...
Page 79: Automatic Density Adjustment
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞...
Page 80 Press [A] ➞ [OK]. The machine automatically adjusts the scan density to the level best suited to the quality of the original. The selected mode is set, and the display returns to the Send Basic Features screen. NOTE An automatic scan density adjustment may not work with transparencies. In this case, adjust the scan density manually by pressing [Light] or [Dark].
Page 81: Original Type Selection
Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. IMPORTANT • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be selected at the same time.
Page 82 Press the Scan Settings drop-down list ➞ press [Option]. If necessary, see the screen shot in step 2 of "Specifying the Document Size," on p. 2-5. Press the original type drop-down list ➞ select the original type ([Text/Photo], [Photo], or [Text]) ➞ press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 83: Two-Sided Originals
Two-Sided Originals You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately. IMPORTANT When you are scanning originals with a horizontal (landscape) orientation, such as LTRR, make sure to place them horizontally into the feeder. If these originals are placed vertically, the back sides of these originals are scanned upside down.
Page 84 Select the type of original ➞ press [OK]. Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.
Page 85: Different Size Originals
Different Size Originals This mode enables you to scan different size originals together. IMPORTANT • The Different Size Originals mode cannot be used with the Document Size or Stamp mode. • The Different Size Originals mode cannot be used when sending a fax document in the Direct Sending mode.
Page 86 Press [Different Size Origin]. Select the type of originals ➞ press [OK]. If you are placing originals with the same width, press [Same Width]. If you are placing originals with different widths, press [Different Width]. Press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 87 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞...
Page 88: Sending Methods
Sending Methods This section describes the fundamental procedures for sending documents by fax, how to configure send settings, and other useful features such as stamping originals and delaying a send job. NOTE If a paper jam occurs in the feeder while the original is being scanned, transmission is canceled.
Page 89: Memory Sending
Memory Sending Press (SEND). Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. Specify the destination. NOTE For more information on specifying the destination, see "Dialing Methods," on p. 2-35. Specify the desired send options. NOTE •...
Page 90 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. To change the document size from the pop-up screen that appears while the machine is waiting to scan, press [Document Size] ➞...
Page 91: Direct Sending
During transmission, the transaction number and page number currently being sent, are displayed in the Job Monitor area. Job Monitor Area NOTE • To cancel scanning, press [Cancel] on the touch panel display or (Stop) on the control panel. • The transaction number is used for reference when checking the transmission results, or canceling the fax job.
Page 92: Specify The Destination
Specify the destination. NOTE For more information on specifying the destination, see "Dialing Methods," on p. 2-35. Specify the desired send options. NOTE • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode," on p. 2-2. •...
Page 93 Press [Send Settings] ➞ [Direct] ➞ [Done]. If you specify the destination using (numeric keys) or New Address tab, press [Direct] on the same screen. NOTE • To cancel Direct sending mode, press [Direct] again. • For instructions on setting the Stamp mode, see "Stamping Originals," on p. 2-33. 2-25 Sending Methods...
Page 94 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. To change the document size from the pop-up screen that appears while the machine is waiting to scan, press [Document Size] ➞...
Page 95: Sending Fax Documents Manually
If the transmission completes successfully, the message <Sent OK> appears in the Job Monitor area for approximately two seconds. After the original has been sent, Direct Sending is canceled automatically. NOTE To cancel transmission, press [Cancel] on the touch panel display or (Stop) on the control panel.
Page 96 Make sure that the machine is ready to send. Press [New Address] ➞ [Fax]. 2-28 Sending Methods...
Page 97: Specify The Scan Settings
Press [Hook]. You should hear the dial tone. Specify the scan settings. NOTE • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode," on p. 2-2. • For instructions on specifying the scan settings, see "Scan Settings," on p. 2-5. •...
Page 98 Details of each item are shown below. [Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals. If you press [Tone], the letter <T> appears. [One-touch Buttons]: Press to specify destinations using the one-touch buttons.
Page 99: Delaying A Send Job
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 70 jobs for the Delayed Send. However, the actual number of jobs that can be reserved may be less than 70, depending on the following conditions: - If multiple documents are being sent at the same time - If large documents are being sent...
Page 100 Press [Delayed Send]. Enter the send time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. ➞ 0905 Examples: 9:05 a.m. ➞ 1618 4:18 p.m. If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 101: Stamping Originals
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. The document is stored in memory, and then sent to the specified destination at the specified time.
Page 102 NOTE • For instructions on placing your originals, see "Placing Originals," 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35. • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode,"...
Page 103: Dialing Methods
Dialing Methods This machine provides you with four ways to specify the fax destination: ■ Using the Numeric Keys You can specify a destination using (numeric keys). (See "Numeric Keys," on p. 2-36.) ■ Using the Address Book You can specify the destination by pressing [Address Book] on the Send Basic Features screen and selecting a destination from the Address Book.
Page 104: Numeric Keys
Numeric Keys You can dial the fax number of one or more recipients using (numeric keys) on the control panel. IMPORTANT If Restrict New Addresses in System Settings (from the Additional Functions screen) is set to 'On', you cannot specify a destination using (numeric keys).
Page 105: Address Book
[Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals. If you press [Tone], the letter <T> appears. Press to move the position of the cursor. [Backspace]: Press to delete the number or character immediately to the left of the cursor.
Page 106 NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
Page 107 Press the desired destination to select it. You can select multiple destinations at the same time. Details of each item are shown below. <Type>: You can restrict the type of destinations displayed in the result list by pressing the Type drop-down list. [▼][▲]: If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 108: New Address Tab
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. New Address Tab This section describes the procedure for specifying a new destination that has not been stored in the Address Book.
Page 109 Make sure the machine is ready to send ➞ press [New Address] ➞ [Fax]. NOTE If no destination is displayed on the Send Basic Features screen, you can proceed to step 3 without pressing [Fax] on the New Address tab. Enter the recipient's fax number using (numeric keys), , and...
Page 110 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter is displayed between the numbers. If you insert a pause at the end of the fax number, the letter ...
Page 111: One-Touch Buttons
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. One-Touch Buttons You can specify up to 200 destinations in one-touch buttons.
Page 112 Make sure the machine is ready to send ➞ press [One-touch Buttons]. Select the desired one-touch button. Each One-touch Button is assigned a three-digit number. If you know the one-touch button's three digit number, you can directly enter the three digit number of the desired one-touch button using (numeric keys).
Page 113 Press [Done]. The selected destination appears in the destination list on the Send Basic Features screen. NOTE To view the detailed information of a selected destination, select the destination ➞ • press [Details]. • To erase a specified destination from the destination list, select the destination you want to erase ➞...
Page 114: Group Dialing
Group Dialing Group Dialing enables you to dial a group of registered fax numbers in the Address Book or one-touch buttons. This is useful if you want to send the same document to several destinations. You can register up to 499 destinations in one group. NOTE •...
Page 115 NOTE • To restrict the type of destinations displayed in the result list, press the Type drop-down list ➞ press [Group]. • To cancel a selected destination, select the destination again to clear the check mark. To view the detailed information of a selected destination, select the destination ➞ •...
Page 116: Favorites Buttons
Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.
Page 117 Select the desired Favorites Button ➞ press [Done]. If the desired Favorites Button is not displayed, press [▼] or [▲] to scroll to the desired Favorites Button. The specified destination(s) appear in the destination list on the Send Basic Features screen, and the stored document settings are recalled. NOTE •...
Page 118: Checking/Changing A Destination
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. NOTE Only the destination specified using the New Address tab can be changed. Select the destination ➞ press [Details]. If the destination that you want to check or change is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 119 If necessary, check or change the destination's information. ● If the screen below is displayed: ❑ Check the destination's information ➞ press [Done]. The display returns to the Send Basic Features screen. ● If the destination has been specified using one of the sending methods in the New Address tab: ❑...
Page 120 ● If the destination is a group address: ❑ To check the information of registered destinations in a group address, select one destination at a time ➞ press [Details]. ❑ Check the destination's information ➞ press [Done] ➞ [Done]. The display returns to the Send Basic Features screen. 2-52 Checking/Changing a Destination...
Page 121: Erasing A Destination
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. Select the destination to be erased. If the destination that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 122: Job Recall
Job Recall You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents. IMPORTANT • The machine considers any one of the following operations a send job: - When settings, such as the destination, scan settings, and send settings, are specified, and then the control panel power switch, (Start), or (Reset) is pressed...
Page 123 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. The display returns to the Send Basic Features screen. NOTE • If there are more stored Send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲].
Page 124: Receiving Print Jobs And Fax Documents
Receiving Print Jobs and Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving Fax Documents You can automatically forward received fax documents to specified destinations. For more information on automatically forwarding documents, see "Forwarding Received Documents,"...
Page 125 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. Additional Functions Log In/Out Clear Start Display Contrast Processing/ Error Power Data NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
Page 126: Receiving Documents Into Memory (Memory Lock)
Receiving Documents into Memory (Memory Lock) If Memory Lock Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are stored in memory instead of being printed. Follow the procedure below to manually switch the machine into the Memory Lock mode if the Memory Lock timer has not been set, or if you want to switch the machine into the Memory Lock mode before the timer automatically activates the Memory Lock mode.
Page 127 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Memory Lock Settings]. If a password has been set for the Memory Lock Settings screen, enter the (numeric keys) ➞ press [Next]. password using 2-59 Receiving Print Jobs and Fax Documents...
Page 128 Press [On] ➞ [OK]. If you want to cancel the Memory Lock mode, press [Off] ➞ [OK]. NOTE You can configure the Memory Lock settings by pressing [Option]. (See Chapter 9, "System Settings," in the Sending Guide.) Press [Done] repeatedly until the Send Basic Features screen appears.
Page 129: Forwarding Received Documents
Forwarding Received Documents If Forwarding Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are forwarded to a destination that has been registered in the machine beforehand. Follow the procedure below to place the machine in the Forward mode. IMPORTANT •...
Page 130 Select the desired forwarding setting ➞ press [Validate/ Invalidate]. When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched. ("On" becomes "Off", and "Off" becomes "On".) Details of each item are shown below.
Page 131: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If all of the settings in Select Cassette in RX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) are set to 'On', and paper of the correct size is not available, the machine automatically selects a different paper size in the following order.
Page 132 Checking/Changing the Fax Status CHAPTER This chapter describes how to check/change the status of TX (transmission) and RX (receive) jobs. Checking the Status of Fax Jobs ......... . . 3-2 Checking TX Job Details .
Page 133: Checking The Status Of Fax Jobs
Checking the Status of Fax Jobs This section describes how to check/change the status of TX (Transmission) jobs. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen. •...
Page 134 Press [Fax]. Select [TX Job Status] or [Log]. Checking the Status of Fax Jobs...
Page 135 Select the job whose detailed information you want to check ➞ press [Details]. If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. You can cancel TX jobs which are being sent or being sent or waiting to be sent by pressing [Cancel] in [TX Job Status].
Page 136 Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears. Checking the Status of Fax Jobs...
Page 137: Printing The Activity Report
Printing the Activity Report You can print the Activity Report which includes the fax transmission's time, destination, job number, transmission mode, number of pages, and transmission result. Press [System Monitor] ➞ [Fax]. If necessary, see the screen shots in steps 1 and 2 of "Checking TX Job Details," on p.
Page 138 Press [Yes]. To cancel printing, press [No]. The Activity Report is printed. Press [Done]. The display returns to the Send Basic Features screen. Checking the Status of Fax Jobs...
Page 139: Checking/Changing The Status Of Rx (Receive) Jobs
Checking/Changing the Status of RX (Receive) Jobs You can check the details of received documents stored in memory, as well as the status of receive jobs. NOTE The receive job status screen displays up to 90 jobs. Checking RX Job Details You can check the detailed information of any received job, such as the destination and the date and time the job was received.
Page 140 Press [Fax]. Press [RX Job Status]. Checking/Changing the Status of RX (Receive) Jobs...
Page 141 Select the job whose detailed information you want to check ➞ press [Details]. If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 142: Erasing Received Documents
Erasing Received Documents You can erase documents that have been received in memory from the RX Job Status screen. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase unnecessary documents as often as possible.
Page 143 Press [Yes]. If you do not want to erase the document, press [No]. The message <Erasing...> appears for approximately two seconds on the touch panel display. The selected document is erased. Press [Done]. The display returns to the Send Basic Features screen. 3-12 Checking/Changing the Status of RX (Receive) Jobs...
Page 144 Customizing Communications Settings CHAPTER This chapter describes how to store and change the default settings of the Fax function to suit your needs. Communications Settings Table ..........4-2 Adjusting the Monitor Volume .
Page 145: Communications Settings Table
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Applicable Item Settings Page TX Settings Unit Name 24 characters maximum p. 1-18 Data Compression Ratio High Ratio, Normal*, Low Ratio See the Sending Guide.
Page 146: Fax Settings
■ Common Settings Table Continued Applicable Item Settings Page RX Settings Two-sided Print On, Off See the Sending Guide. Switch A: On*, Off Switch B: On*, Off Select Cassette See the Sending Guide. Switch C: On*, Off Switch D: On*, Off Receive Reduction On*, Off See the Sending Guide.
Page 147: Adjusting The Monitor Volume
Adjusting the Monitor Volume You can set the volume for the monitor tone that this machine sounds during a fax transmission. NOTE • The monitor tone sounds when the machine connects to the recipient's fax machine. • The default setting is '1', on a scale of 0 to 3. (Additional Functions) ➞...
Page 148 Press [Monitor Volume Control]. ] to set the volume ➞ press [OK]. Press [ ] or [ You can set the volume to any level on a scale of 0 to 3. If you set the volume all the way to the left, the volume is muted and no tone will sound.
Page 149: Ecm Transmission
ECM Transmission ECM (Error Correction Mode) reduces the effect of system and line errors on documents that may occur when sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up the transmission time by turning ECM 'Off'.
Page 150 Press [TX Settings] under <Fax Settings>. Press [ECM TX]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. ECM Transmission...
Page 151 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. ECM Transmission...
Page 152: Pause Time
Pause Time Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code.
Page 153 Press [-] or [+] to set the pause time ➞ press [OK]. The pause time can be set from 1 to 15 seconds in one second increments. You can also use (numeric keys) to enter the value. You can change the value by pressing [-] or [+], even if you entered the value using (numeric keys).
Page 154: Auto Redial
Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials the number, and the redial interval.
Page 155 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select [On] or [Off]. ● If you select [On]: ❑ Press [Option]. 4-12 Auto Redial...
Page 156 ❑ Specify the Auto Redial settings. • If you want to set the number of times the machine redials the number: ❑ Press [Redial Times]. ❑ Press [-] or [+] to set the number of redial times ➞ press [OK]. The machine can redial from 1 to 10 times.
Page 157 ❑ Press [-] or [+] to set the redial interval ➞ press [OK]. The redial interval can be set from 2 to 99 minutes in one minute increments. • If you want to set how the machine handles a transmission error: ❑...
Page 158 ● If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 4-15 Auto Redial...
Page 159: Checking For A Dial Tone Before Sending
Checking for a Dial Tone Before Sending You can set whether to check for a dial tone before dialing when sending a fax. NOTE The default setting is 'On'. (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under <Fax Settings>. If necessary, see the screen shots in steps 1 and 2 of "ECM Transmission,"...
Page 160 Select [On] or [Off] ➞ press [OK]. The selected mode is set. NOTE The Check Dial Tone Before Sending mode is enabled only after you restart the machine (the main power switch is turned OFF, then back ON again). Press [Done] repeatedly until the Send Basic Features screen appears.
Page 161: Tx Rotation
TX Rotation TX Rotation function automatically corrects the orientation of the document by rotating the image when sending. For example, if you set a document that has a horizontal orientation vertically on the machine, the machine rotates the image and sends it horizontally.
Page 162 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 4-19 TX Rotation...
Page 163: Ecm Reception
ECM Reception You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. If reception speed appears to be extremely slow, you may be able to speed up the reception time by turning ECM 'Off'.
Page 164 Press [RX Settings] under <Fax Settings>. Press [ECM RX]. 4-21 ECM Reception...
Page 165 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 4-22 ECM Reception...
Page 166: Storing/Editing Address Book Settings
Storing/Editing Address Book Settings CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table ..........5-2 About the Address Book .
Page 167: Address Book Settings Table
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Applicable Item Settings Page Register New Add Register Address Edit p. 5-5 Erase One-touch Buttons Register/Edit, Erase p. 5-24 NOTE For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine,"...
Page 168: About The Address Book
About the Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into an Address Book and one-touch buttons. You can store up to 300 destinations in the Address Book and 200 destinations in one-touch buttons, for a total of 500 destinations in the whole Address Book.
Page 169 NOTE You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address. About the Address Book...
Page 170: Storing Destinations
Storing Destinations If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. NOTE For instructions on storing e-mail, I-fax, and file server addresses, see Chapter 8, "Storing/Editing Address Book Settings,"...
Page 171 Press [Register Address]. Press [Register New Add]. Storing Destinations...
Page 172 Press [Fax]. Enter the recipient's fax number using (numeric keys), , and Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter ...
Page 173 Press to move the position of the cursor. [Backspace]: Press to delete the number or character immediately to the left of the cursor. [Space]: Press to insert a space between numbers. [Option]: Press to specify the sending speed, type of call, and ECM TX settings.
Page 174 ❑ Select the desired sending speed ➞ press [OK]. NOTE If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], or [4800 bps]. ●...
Page 175 ❑ Select the type of call ➞ press [OK]. Select [Domestic] for dialing domestic (local) telephone numbers. Select [Long Distance (1)] if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book).
Page 176 ❑ Select [On] or [Off] ➞ press [OK]. When all settings are complete, press [OK]. Press [Next]. Enter a name for the recipient of the fax ➞ [OK]. You can enter up to 16 characters for the name. The display returns to the Register New Address screen. NOTE •...
Page 177: Group Addresses
To register another destination, repeat steps 4 to 9. Press [Done] repeatedly until the Send Basic Features screen appears. Group Addresses The Group Address feature enables you to create a group of up to 499 stored destinations as a single destination. IMPORTANT If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, and file server addresses.
Page 178 Press [Group]. Press [Address Book]. 5-13 Storing Destinations...
Page 179 Select the destinations ➞ press [OK]. To cancel a selected destination, select the destination again to clear the check mark. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries.
Page 180 You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. You can select a destination and press [Details] to display the screen shown below. This enables you to confirm the detailed information related to the selected destination.
Page 181 Repeat steps 4 and 5 to add other destinations. The destination you have selected is listed. ● To erase a destination: ❑ Select a destination from the group address list ➞ press [Erase]. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 182 Enter a name for the group address ➞ press [OK]. You can enter up to 16 characters for the name. The display returns to the Register New Address screen. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 183: Editing Address Details
Editing Address Details You can change destination details as necessary. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "Fax Numbers," on p. 5-5. Select the destination to be changed ➞ press [Edit]. You cannot edit multiple destinations at the same time.
Page 184 Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 185 If necessary, edit the address name ➞ press [OK]. The display returns to the Register New Address screen. NOTE • For instructions on setting fax numbers, see "Fax Numbers," on p. 5-5. • For instructions on setting e-mail, I-fax, or file server addresses, see Chapter 8, "Storing/Editing Address Book Settings,"...
Page 186: Erasing Addresses
Erasing Addresses You can erase destinations stored in the address book. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "Fax Numbers," on p. 5-5. Select the destination to be erased ➞ press [Erase]. You cannot erase multiple destinations at the same time.
Page 187 Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 188 The message <Erased.> appears for approximately two seconds on the touch panel display. The selected destination is erased. Press [Done] repeatedly until the Send Basic Features screen appears. 5-23 Erasing Addresses...
Page 189: Storing/Editing One-Touch Buttons
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. NOTE • Destinations stored in one-touch buttons are also displayed in the Address Book. •...
Page 190 Select a one-touch button to store or change ➞ press [Register/Edit]. If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button. You can also specify the one-touch button's number by entering the three digit number of the desired one-touch button using (numeric keys).
Page 191 Select [Fax], [E-mail], [I-Fax], [File], or [Group]. If you select a one-touch button already storing a destination, skip this step. If you select [E-mail], [I-Fax], or [File], see Chapter 8, "Storing/Editing Address Book Settings," in the Sending Guide, for the rest of the procedure. Store or edit address details.
Page 192 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter is displayed between the numbers. If you insert a pause at the end of the fax number, the letter ...
Page 193 • Select the desired sending speed ➞ press [OK]. • Press [Long Distance]. • Select the type of call ➞ press [OK]. 5-28 Storing/Editing One-Touch Buttons...
Page 194 • Press [ECM TX]. NOTE • If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], or [4800 bps]. •...
Page 195 ❑ Enter a name for the recipient of the fax ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character you enter for the name is used for sorting the destination list when you press keys, such as [ABC] and [DEF], on the Address Book screen. ❑...
Page 196 ● If you select [Group]: ❑ Press [Address Book]. ❑ Select the destinations to store in the group address ➞ press [OK]. Only destinations that are already stored in the Address Book or one-touch buttons can be selected as part of a one-touch button group address. ❑...
Page 197 ❑ Enter a name for the group ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC] and [DEF], on the Address Book screen. ❑...
Page 198: Erasing One-Touch Buttons
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. (Additional Functions) ➞ [Address Book Settings] ➞ Press [One-touch Buttons]. If necessary, see the screen shot in step 1 of "Storing/Editing One-Touch Buttons," on p. 5-24. Select the one-touch button containing the destination(s) you want to erase ➞...
Page 199 If you know the one-touch button's three digit number, enter the three digit number of the desired one-touch button using (numeric keys). IMPORTANT Make sure that you verify the settings first before you erase them. NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the key.
Page 200 The message <Erased.> appears for approximately two seconds on the touch panel display. The destinations stored in the selected one-touch button are erased. Press [Done] repeatedly until the Send Basic Features screen appears. 5-35 Erasing One-Touch Buttons...
Page 201: System Settings
System Settings CHAPTER This chapter describes the System Settings items that are related to the Fax function. System Settings Table ........... 6-2 Communications Settings .
Page 202: System Settings Table
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Applicable Item Settings Page Communications Settings E-mail/I-Fax Maximum TX Data Size 0 to 99 MB; 3 MB* See the Sending Divided TX over On, Off* Guide.
Page 203 NOTE For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine," inside front cover. System Settings Table...
Page 204: Communications Settings
Communications Settings This section describes System Settings items related to the fax function, including the send start speed and reception speed. Fax Settings This section describes how to set the send and receive start speeds. This is useful when there is difficulty initiating the sending and receiving of a document. NOTE The default setting is '33600bps' for both the Send Start Speed and Receive Start Speed.
Page 205 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Fax Settings]. Communications Settings...
Page 206 Press the Send Start Speed drop-down list ➞ select the desired start speed. NOTE If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600bps], [14400bps], [9600bps], [7200bps], [4800bps], or [2400bps].
Page 207 Press [Done] repeatedly until the Send Basic Features screen appears. Communications Settings...
Page 208: Printing Communication Reports
Printing Communication Reports CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table ........... . 7-2 Specifying Report Settings .
Page 209: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Item Settings Applicable Page On, For Error Only*, Off See the Sending TX Report Report With TX Guide. Image: On*, Off Activity Report See the Sending Auto Print...
Page 210: Specifying Report Settings
Specifying Report Settings You can specify how various reports are printed. NOTE Reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 211 Press [TX Report], [Activity Report], or [RX Report]. Perform desired settings. For instructions on setting each item, see Chapter 10, "Printing Communication Reports," in the Sending Guide. Press [Done] repeatedly until the Send Basic Features screen appears. Specifying Report Settings...
Page 212: Printing Lists
Printing Lists You can print the contents of the Address Book or a list of settings that have been specified from the Additional Functions screen. NOTE Lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 213 Press [Print List]. Press [Address Book List] or [User's Data List]. Perform desired settings. For instructions on setting each item, see Chapter 10, "Printing Communication Reports," in the Sending Guide. Press [Done] repeatedly until the Send Basic Features screen appears. Printing Lists...
Page 214: Troubleshooting
Troubleshooting CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages, and contains a list of frequently asked questions and answers. When Problems Occur .
Page 215: When Problems Occur
When Problems Occur Sending Documents Canceling transmissions. Do you want to cancel a transmission while a document is being scanned? Press (Stop) on the control panel, or press [Cancel] on the touch panel display. Do you want to cancel a transmission after a document has been scanned? Press [System Monitor] ➞...
Page 216 Is the telephone line type set correctly? Check the type of telephone line that has been set. (See "Selecting the Type of Telephone Line," on p. 1-10.) Memory is full. Are unnecessary documents stored in memory? Check the TX Document and RX Document stored in memory, and erase any unnecessary documents or documents with errors from memory.
Page 217: Receiving Documents
Receiving Documents The machine does not receive documents. Does the machine have sufficient memory? Erase unnecessary documents and documents with errors from memory to increase the amount of available memory. (See "Erasing Received Documents," on p. 3-11.) Documents cannot be received in memory. Is there sufficient available memory? Erase unnecessary documents and documents with errors from memory to increase the amount of available memory.
Page 218 Documents cannot be sent overseas (error code #18). Is a pause inserted in the fax number? Insert a pause after the country code, or after the fax number of the recipient, and then dial the number again. (See "Dialing Methods," on p. 2-35.) Change the Long Distance setting on the Option screen if you are sending documents to destinations stored in the Address Book or one-touch buttons.
Page 219: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide, Sending Guide, and Network Guide. List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed in the job log on the System Monitor screen, and is included in various reports.
Page 220 # 0005 Cause 1 The recipient did not answer within 35 seconds. Remedy Confirm that the recipient's machine is able to communicate, and try again. Cause 2 The recipient's machine is not a G3 fax machine. Remedy Check the type of fax machine that the recipient has. # 0009 Cause 1 There is no paper.
Page 221 # 0018 Cause 1 The recipient's machine did not respond when your machine redialed. Remedy Confirm that the recipient's machine is able to communicate, and try again. Cause 2 The documents could not be sent because the recipient's machine was performing another task.
Page 222 #0816 Cause You have reached the quota for the number of pages you can scan for faxing. Remedy Reset or increase the page quota or contact your system administrator. #0995 Cause Communication reservation is cleared. Remedy If necessary, try again from the beginning. Error Messages...
Page 223: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? Specify the Auto Redial setting. To access the Auto Redial setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <Fax Settings> ➞ [Auto Redial].
Page 224 What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory.
Page 225: Appendix
Appendix CHAPTER This chapter provides the specifications, glossary, and index. Specifications ............9-2 Super G3 FAX Board .
Page 226: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Super G3 FAX Board Item Specifications Telephone Line Used/ Public Switched Telephone Network, 1 line Number of Lines Scan Line Density 200 x 100 dpi, 200 x 200 dpi, 400 x 400 dpi (Scan, Transmission) Transmission Speed Super G3: 33.6 kbps, G3: 14.4 kbps...
Page 227: Glossary
Glossary Activity Report A record listing all documents that have been sent and received. Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided copies. ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, punctuation marks, a few symbols, and...
Page 228: Delayed Send
Delayed Send Also called "Delayed TX." You can set a time for a document to be sent, and you do not have to be present when the document is sent at the specified time. You can reserve up to 70 delayed send jobs. Direct Sending Use Direct Sending when the memory is full, and you still need to send a document.
Page 229 When dialing or registering long distance numbers, you may need to insert a pause within or after the telephone number. The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or local telephone company if you experience difficulty in long distance dialing.
Page 230 Pause Time The default settings are two seconds if a pause is inserted within the telephone number (may vary depending on your location), and 10 seconds if a pause is added to the end of the telephone number. Only the length of pauses inside a telephone number, and not those at the end, can be changed.
Page 231: Telephone Line Type
Stamp Applies a stamp (about 1/8" (3 mm) in diameter) on the front side of originals after they have been scanned, so that you can distinguish already scanned originals from others. Super G3 Super G3 is a phrase used to describe the generation of fax machines that use ITU-T V.34 standard 33.6 Kbps modems.
Page 232: Index
Index Activity Report, 3-6, 7-2 Canceling jobs Address Book Using the Stop key, 1-44 About the Address Book, 5-3 Using the System Monitor screen, 1-45 Editing address details, 5-18 Using the touch panel display, 1-43 Erasing addresses, 5-21 CCITT/ITU-T, 9-3 Storing fax numbers, 5-5 Checking fax jobs Storing group addresses, 5-12...
Page 233 Different size originals, 2-17 Different Size Origin key, 1-7 Glossary, 9-3 Direct Sending, 2-20, 2-23, 9-4 Disclaimers, xix Display language, setting, 1-10 Displays used in this manual, ix Document size ITU-T, 9-4 About document sizes, 1-34 Specifying, 2-5 Document Size key, 1-7 dpi, 9-4 Keys used in this manual, ix ECM, 1-2, 4-6, 4-20, 9-4...
Page 234 One-touch buttons Recall key, 1-6 About the One-touch Buttons, 9-5 Receive jobs Erasing, 5-33 Checking receive job details, 3-8 Storing/editing, 5-24 Erasing received documents, 3-11 Using, 2-43 Receive Start Speed, 6-4 One-touch Buttons key, 1-6 Receiving print jobs and fax documents Orientation Forward received documents, 2-61 Horizontal placement, 1-35...
Page 235 Memory sending, 2-20 User's Data List, 7-2 Sending manually, 2-27 Stamping originals, 2-33 Sending record, registering, 1-9 Sequential broadcast, 9-6 Specifications, 9-2 Stamp, 2-33, 9-7 Super G3, xviii, 9-7 Symbols used in this manual, viii System Monitor key, 1-6 System Settings table, 6-2 Telephone line, selecting the type, 1-10 Telephone line type, 9-7 Text mode, 2-13...
Page 236 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

Canon MF7280 - ImageCLASS B/W Laser Facsimile Manual

Chapter 9 Appendix

Preface

How to Use this Manual

Legal Notices

Chapter 1 Introduction to Fax Functions

What this Machine Can Do

Overview of the Imageclass MF7280

Things You Must Do before Using this Machine

Flow of Sending Operations

Placing Originals

Canceling a Job

Chapter 2 Send and Receive Methods

Selecting a Scan Mode

Scan Settings

Sending Methods

Dialing Methods

Checking/Changing a Destination

Erasing a Destination

Job Recall

Receiving Print Jobs and Fax Documents

Available Paper Sizes

Chapter 3 Checking/Changing the Fax Status

Checking the Status of Fax Jobs

Checking/Changing the Status of RX (Receive) Jobs

Chapter 4 Customizing Communications Settings

Communications Settings Table

Adjusting the Monitor Volume

ECM Transmission

Pause Time

Auto Redial

Checking for a Dial Tone before Sending

TX Rotation

ECM Reception

Chapter 5 Storing/Editing Address Book Settings

Address Book Settings Table

About the Address Book

Storing Destinations

Editing Address Details

Erasing Addresses

Storing/Editing One-Touch Buttons

Erasing One-Touch Buttons

Chapter 6 System Settings

System Settings Table

Communications Settings

Chapter 7 Printing Communication Reports

Report Settings Table

Specifying Report Settings

Printing Lists

Chapter 8 Troubleshooting

When Problems Occur

Error Messages

Questions & Answers

Appendix

Specifications

Glossary

Index

Quick Links

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Summary of Contents for Canon MF7280 - ImageCLASS B/W Laser