Page 1 Sending Guide Sending Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Page 2 Ot¯ imageCLASS MF7280 Sending Guide...
Page 3: Manuals For The Machine
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals. accompanying CD-ROM. (See footnote.) CD-ROM •...
Page 4: How This Manual Is Organized
Includes the report samples, specifications, glossary, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 5: Table Of Contents
What This Machine Can Do.........1-2 Overview of the imageCLASS MF7280 .......1-4 Things You Must Do Before Using This Machine .
Page 6 Chapter 2 Basic Sending Methods Specifying Destinations ......... . . 2-2 Using the Address Book .
Page 7 Chapter 5 Receiving Documents Receiving Print and I-Fax Documents ....... .5-2 Receiving Documents .
Page 8 Chapter 8 Storing/Editing Address Book Settings Address Book Settings Table ........8-2 About the Address Book .
Page 9 Printing Lists ..........10-10 Address Book List .
Page 10: Preface
Preface Thank you for purchasing the Canon imageCLASS MF7280. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 11: Keys Used In This Manual
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: Touch Panel Display Keys: [Key Name] • Examples: [Cancel] [Done] Control Panel Keys: Key Icon (Key Name) •...
Page 12: Abbreviations Used In This Manual
Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Windows 98 Microsoft ® Windows ® 98 operating system: ® ® Millennium Edition operating system: Windows Me Microsoft Windows ® ® Windows NT Microsoft Windows NT operating system:...
Page 13: Legal Notices
Legal Notices Trademarks Canon, the Canon logo, and imageCLASS are registered trademarks of Canon Inc. in the United States and may also be trademarks or registered trademarks in other countries. Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Page 14: Introduction To Sending Functions
Overview of the imageCLASS MF7280 ........
Page 15: What This Machine Can Do
What This Machine Can Do All the elements you will ever need in a digital multitasking machine. The imageCLASS MF7280 is packed with various send functions. Diverse Sending Methods You can easily scan paper documents and send them to one or multiple recipients via...
Page 16 Flexible Scan Features This machine offers a variety of convenient Originals Send/Fax scanning features, such as the scanning of two-sided and different size originals. You can also set the scan density, color mode, type of the original, and document size. In addition, you can store preferred scan settings and retrieve them at any time.
Page 17: Overview Of The Imageclass Mf7280
Overview of the imageCLASS MF7280 If you press (SEND), the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, or save them to a file server. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.
Page 18 Press to check or change the destination information selected from the destination list. (See "Checking/Changing a Destination," on p. 2-25.) ➞ See p. 2-28 Press to erase the destination displayed in the destination list. (See "Erasing a Destination," on p. 2-28.) Overview of the imageCLASS MF7280...
Page 19 Press to specify a destination not stored in the Address Book. (See "Using the New Address Tab," on p. 2-5.) ➞ See Chapter 6 Press to check the status or details of a send or receive job, or to cancel a job. Overview of the imageCLASS MF7280...
Page 20 ➞ See p. 3-14 Press [Light] or [Dark] to manually adjust the scan density. Press [A] (Auto) to select or cancel the automatic scan density adjustment. (See "Scan Density and Original Type Settings," on p. 3-14.) Overview of the imageCLASS MF7280...
Page 21 ➞ See p. 3-14 Press to select the type of original ([Text], [Text/Photo], or [Photo]). (See "Scan Density and Original Type Settings," on p. 3-14.) Overview of the imageCLASS MF7280...
Page 22: Things You Must Do Before Using This Machine
I-Fax Address Sender's Destination Date Time Name (TTI) Name Page Number Fax Number Sender Information 12/09/2005 15:00 IFAX XXX@XXXX-XXXX CANON Atlanta office 0001/0001 Things You Must Do Before Using This Machine...
Page 23: Setting The Display Language
• Date and Time - The date and time of the transmission are recorded. • I-Fax Address or Fax Number - Your machine's I-fax address or fax number is recorded. • Sender's Name (TTI (Transmit Terminal Identification)) - For fax documents, the name registered as the unit name is recorded. •...
Page 24: Setting The Current Date And Time
Setting the Current Date and Time You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. GMT: The time at the Greenwich Observatory in England is •...
Page 25 Press [Date & Time Settings]. Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space.
Page 26 ● If you are setting the Time Zone: ❑ Press [Time Zone Settings] ➞ select the time zone where the machine is located ➞ [OK]. NOTE • The default setting is 'GMT-5:00'. Eastern Time (US/Canada): GMT-5:00 Central Time (US/Canada): GMT-6:00 Mountain Time (US/Canada): GMT-7:00 Pacific Time (US/Canada):...
Page 27 ➞ ❑ Press [On] [Start Date]. ❑ Select the month and day from the Month and Day drop-down lists, respectively ➞ press [OK]. ❑ Press [End Date] ➞ select the month and day at which Daylight Saving Time ends ➞ press [OK]. ❑...
Page 28: Registering Your Machine's Fax Number
NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at 2:00 am on the specified date. • The default setting is 'Off'. Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 29: Registering The Unit Name
Company name: Canon • Company name and department: Canon-Accounting Dept. • When you send a document, the recipient's machine displays or prints your name or company name (and department name, if applicable) as the sender information on the recording paper.
Page 30 Press [TX Settings] under <Common Settings>. Press [Unit Name]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll1 to the desired setting. 1-17 Things You Must Do Before Using This Machine...
Page 31 Enter a name ➞ press [OK]. You can enter up to 24 characters for the unit name. To cancel registering the unit's name, press [Cancel]. The selected mode is set. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 32: Flow Of Sending Operations
Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine,"...
Page 33 ❑ Press (Log In/Out). The Basic Features screen of the selected function appears on the touch panel display. NOTE For instructions on using Department ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide. ● If the message <Enter the User ID and Password.> appears: ❑...
Page 34 NOTE For instructions on using User ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide. Press (SEND). COPY SEND The Send Basic Features Screen Place your originals. 1-21 Flow of Sending Operations...
Page 35 NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-31. Specify the destinations. NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
Page 36 ● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending method ➞ enter the desired destination. (See "Using the New Address Tab," on p. 2-5.) NOTE You can specify only one destination at a time when using the new address tab. ●...
Page 37 ● If a destination is stored in a Favorites Button: ❑ Press [Favorites Buttons] ➞ select the favorites button that contains the desired destination. (See "Using the Favorites Buttons," on p. 2-22.) Press [Scan Settings] ➞ select a scan setting from the pop-up menu.
Page 38 To change the Scan mode settings, select [Option] from the pop-up menu that appears when you press [Scan Setting], and adjust the settings. (See "Scan Settings," on p. 3-5.) NOTE For instructions on setting the Scan mode, see "Selecting a Scan Mode," on p. 3-2. 1-25 Flow of Sending Operations...
Page 39 Press [Send Settings] ➞ specify the send settings. NOTE • For instructions on specifying the Send Settings, see "Sending Methods," on p. 4-2. • If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired send setting.
Page 40 Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. This part of the procedure is not necessary if either of the following is true: • A fax number is specified as the destination. • An I-fax address is specified as the destination.
Page 41 IMPORTANT • If you select [JPEG] as the file format, Divide into Pages is automatically set to 'On'. • If you select [PDF (Compact)] as the file format, the Color mode is set to [Color] and the resolution is set to [300x300 dpi] automatically, and the original type setting is disabled.
Page 42 Scanning starts. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT • The size of the original is detected automatically. However, if the output paper in the machine at the receiving end is not equal to the scanned size, the original image may be reduced in size to match it.
Page 43 If you want to cancel sending, press (Stop). PQRS WXYZ Stop Log In/Out Clear Start Error Power NOTE • You can press (Stop) to cancel a send job that is being scanned. • For instructions on canceling a send job, see "Canceling a Job," on p. 1-40. •...
Page 44: Placing Originals
Placing Originals Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the send settings that you have specify. ■ Platen Glass Place the originals on the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies.
Page 45: Orientation
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder. Platen Glass Place the Place the...
Page 46: Platen Glass
Platen Glass You should use the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. (See "Document Size," on p. 3-9.) NOTE The machine automatically detects the size of the following originals: 11" x 17", LGL, LTR, and LTRR.
Page 47 Place your original face down. The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way.
Page 48 Gently close the feeder. CAUTION • Close the feeder gently to avoid catching your hands, as this may result in personal injury. • Do not press down hard on the feeder when using the platen glass to scan thick books. Doing so may damage the platen glass and result in personal injury.
Page 49 NOTE • Remove the original from the platen glass when scanning is complete. • The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size. 1-36 Placing Originals...
Page 50: Feeder
Feeder You should use the feeder when you want to scan several originals at the same time. Place the originals into the feeder and press (Start). The machine automatically feeds the originals to the scanning area and scans them into memory. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
Page 51 Adjust the slide guides to fit the size of your originals. Neatly place your originals with the side to be scanned face up into the original supply tray. Place your originals into the feeder as far as they will go. 1-38 Placing Originals...
Page 52 If any dirt on the original scanning area is detected when the originals are scanned using the feeder, the following screen appears. Even though streaks may appear on the scanned image, you can continue to scan your documents by pressing [Done]. It is recommended, however, that you open the feeder, clean the scanning area, and then close the feeder.
Page 53: Canceling A Job
Canceling a Job You can cancel a send job using the touch panel display or System Monitor screen, or by pressing (Stop) on the control panel. Using the Touch Panel Display You can cancel a send job by pressing [Cancel], when the job is being scanned. Press [Cancel] on the pop-up screen that appears while the machine is scanning.
Page 54: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing (Stop), while the job is being scanned. Press (Stop). PQRS WXYZ Stop Log In/Out Clear Start Error Power The send job is canceled. Remove your originals. 1-41 Canceling a Job...
Page 55: Using The System Monitor Screen
Using the System Monitor Screen You can cancel a send job while it is being sent, or waiting to be sent. NOTE For instructions on how to cancel fax jobs using the System Monitor screen, see Chapter 3, "Checking/Changing the Fax Status," in the Facsimile Guide. Press [System Monitor].
Page 56 Press [TX Job Status]. Select the send job that you want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll to the desired job. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.
Page 57 Press [Yes]. If you do not want to cancel the job, press [No]. The message <Canceling...> appears for approximately two seconds on the touch panel display. The send job is canceled. NOTE The canceled job is displayed as <NG> (No Good) on the TX Job Log screen. Press [Done].
Page 58 Basic Sending Methods CHAPTER This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations ..........2-2 Using the Address Book .
Page 59: Specifying Destinations
Specifying Destinations This section describes how to specify a destination for a send job. You can select a destination stored in the Address Book or a one-touch button, or specify a new address. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them.
Page 60 Press [Address Book]. Select the desired destination from the Address Book ➞ press [OK]. You can select multiple destinations. Specifying Destinations...
Page 61 Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 62: Using The New Address Tab
Using the New Address Tab This section describes the procedure for specifying a new destination that has not been stored in the Address Book. IMPORTANT If Restrict New Addresses in System Settings (from the Additional Functions screen) is set to 'On', you cannot specify a destination using the New Address tab. (See "Restricting Access to Destinations,"...
Page 63 Enter the e-mail address. You can enter up to 120 characters for the e-mail address. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 64: Specifying An I-Fax Address
Specifying an I-Fax Address This mode enables you to specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display.
Page 65 Enter the I-fax address. You can enter up to 120 characters for the I-fax address. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 66: Specifying A File Server
Specifying a File Server This section describes the four procedures for specifying a file server on the network as the destination of a send job. You can use the keyboard or the Browse key if you select Windows (SMB) as the server protocol. IMPORTANT •...
Page 67: Using The Keyboard
■ Using the Keyboard Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select the desired server protocol. The following server protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP...
Page 68 [Windows (SMB)]: Select this protocol if you are sending documents to a computer running Windows NT 4.0 or Windows 98/Me/2000/ XP/Server 2003. Press [Host Name]. A host name is a name assigned to a host computer that provides services on the Internet.
Page 69 When [FTP] is selected as the server protocol, make sure to enter the same port number for the Host Name as the one specified for the FTP server to which you are sending your documents. You can enter up to 120 characters for the host name. Press [File Path].
Page 70 Press [User]. Enter the user name ➞ press [OK]. You can enter up to 24 characters for the user name when [FTP] is selected as the server protocol. If [Windows (SMB)] is selected as the server protocol, enter the required user name information in the manner shown below: •...
Page 71 Press [Password]. Setting the password is optional. Enter a password ➞ press [OK]. You can enter up to 24 characters (14 characters when [Windows (SMB)] is selected as the server protocol) for the password. After pressing [OK], password appears as asterisks (********) on the [File] screen. NOTE If you are sending to an imageWARE Document Manager folder, enter the password set in imageWARE Gateway.
Page 72 Confirm your settings ➞ press [OK]. The specified file server address appears on the Send Basic Features screen. IMPORTANT The file server that you just specified is not stored in the Address Book. It is deleted once the document is sent. NOTE •...
Page 73 ■ Using the Browse Key (Windows (SMB)) Press [New Address] ➞ [File]. If necessary, see the screen shot in step 1 of "Using the Keyboard," on p. 2-10. Press the Protocol drop-down list ➞ select [Windows (SMB)]. Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse].
Page 74 Select the desired workgroup ➞ press [Down]. If the desired workgroup is not displayed, press [▼] or [▲] to scroll to the desired workgroup. To move up one level, press [Up]. Select the desired file server ➞ press [Down]. To move up one level, press [Up]. If the desired file server is not displayed, press [▼] or [▲] to scroll to the desired file server.
Page 75 If the Enter Network Password screen is displayed, enter your user name and network password. ❑ Press [User Name]. ❑ Enter your user name ➞ press [OK]. You can enter up to 24 characters for the user name. 2-18 Specifying Destinations...
Page 76 ❑ Press [Password] ➞ enter your network password ➞ press [OK]. You can enter up to 14 characters for the password. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen. ❑ Confirm your settings ➞...
Page 77 Press [Down] ➞ select the folder on the specified server to which you want to send your documents ➞ press [OK]. To move up one level, press [Up]. If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder.
Page 78: Using The One-Touch Buttons
NOTE • To view the detailed information of the destination, press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-25.) • You can erase the specified destination from the destination list before you scan your documents.
Page 79: Using The Favorites Buttons
Select the desired one-touch button ➞ press [Done]. Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, enter the three digit number of the desired one-touch button using (numeric keys). If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button.
Page 80 NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
Page 81 NOTE To view the detailed information of a selected destination, select the destination ➞ • press [Details]. • To erase a specified destination from the destination list, select the destination you want to erase ➞ press [Erase]. • You can manually change the recalled settings from the selected favorites button before you send your documents.
Page 82: Checking/Changing A Destination
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. NOTE Only the destination specified using the New Address tab can be changed. Select the destination ➞ press [Details]. If the destination that you want to check or change is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 83 If necessary, check or change the destination's information. ● If the screen below is displayed: ❑ Check the destination's information ➞ press [Done]. The display returns to the Send Basic Features screen. ● If the destination has been specified using one of the sending methods in the New Address tab: ❑...
Page 84 ● If the destination is a group address: ❑ To check the information of registered destinations in a group address, select one destination at a time ➞ press [Details]. ❑ Check the destination's information ➞ press [Done] ➞ [Done]. The display returns to the Send Basic Features screen. 2-27 Checking/Changing a Destination...
Page 85: Erasing A Destination
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. Select the destination to be erased. If the destination that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 86: Scanning Features
Scanning Features CHAPTER This chapter describes the scanning features. Selecting a Scan Mode........... 3-2 Scan Settings .
Page 87: Selecting A Scan Mode
Selecting a Scan Mode You can set the scan mode in which a document is scanned. The machine has three preset scan modes: B&W 200x200dpi, B&W 300x300dpi, and Color 300x300dpi. Select the desired mode from the preset scan modes according to the type of original you are sending.
Page 88 Press the Scan Settings drop-down list ➞ select a scan mode. NOTE • The following combinations of file format and preset scan modes are not available. If you select them, a message asking for your confirmation to change the file format appears on the screen when you press (Start).
Page 89 Press (Start). If the originals are placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞...
Page 90: Scan Settings
Scan Settings To match the original you are sending, set the color mode (Color or B&W), document size, resolution, density, and original type. Changing the Color Mode This machine comes with two Color modes: Color and B&W (black and white). IMPORTANT If the destination is a fax number or I-fax address, the original is always scanned and sent in the B&W mode.
Page 91 Press the Scan Settings drop-down list ➞ press [Option]. Press [Color] ➞ [OK]. If [TIFF] or [PDF] is selected as the file format, and you select [Color] as the color mode, and then press [OK], a message asking for your confirmation to change the file format appears on the screen.
Page 92: B&W
NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞ press • [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). B&W The B&W mode always scans in black-and-white regardless of whether the original is in color or black-and-white.
Page 93 Press [B&W] ➞ [OK]. If [PDF (Compact)] or [JPEG] is selected as the file format, and you select [B&W] as the color mode, and then press [OK], a message asking for your confirmation to change the file format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 94: Document Size
Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. IMPORTANT • You cannot select [Auto] when scanning the following types of originals. Specify the size of these documents manually. - Nonstandard size originals - Highly transparent originals, such as transparencies - Originals with an extremely dark background...
Page 95 Press [Document Size]. Select the document size. NOTE To select an A or B series paper size, press [A/B-size]. 3-10 Scan Settings...
Page 96 Press [Done] ➞ [OK]. The selected size is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Page 97: Resolution
Resolution You can specify the resolution before scanning the original. The following combinations of color mode and resolution are available: B&W (TIFF and PDF) • 150x150dpi, 200x100dpi, 200x200dpi, 200x400dpi, 300x300dpi, 400x400dpi, 600x600dpi Color • 100x100dpi (JPEG), 150x150dpi (JPEG), 200x100dpi (JPEG), 300x300dpi (JPEG and PDF (Compact)) IMPORTANT •...
Page 98 Press the Resolution drop-down list ➞ select the desired resolution ➞ press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. IMPORTANT • If you select [PDF (Compact)] as the file format, the Color mode is set to [Color] and the resolution is set to [300x300 dpi] automatically, and the original type setting is disabled.
Page 99: Scan Density And Original Type Settings
Scan Density and Original Type Settings You can set the scan density and select the original type before scanning the original. Manual Density Adjustment You can manually adjust the scan density to the most appropriate level for the original. NOTE If you select the Color mode, you should adjust the scan density manually.
Page 100: Automatic Density Adjustment
Press [Light] or [Dark] to adjust the scan density ➞ press [OK]. Press [Light] to move the indicator to the left to make the density lighter, or press [Dark] to move it to the right to make the density darker. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 101 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press the Scan Settings drop-down list ➞ press [Option]. If necessary, see the screen shot in step 2 of "Color,"...
Page 102: Original Type Selection
NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞ press • [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). Original Type Selection You can manually select the original type according to the type of image that you are scanning.
Page 103 ■ Photo Mode This mode is best suited for scanning images from photos printed on photographic paper, or scanning images printed with halftone dots. Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. •...
Page 104: Two-Sided Originals
NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞ press • [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). Two-Sided Originals You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately.
Page 105 Select the type of original ➞ press [OK]. Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.
Page 106: Different Size Originals
Different Size Originals This mode enables you to scan different size originals together. IMPORTANT • The Different Size Originals mode cannot be used with the Document Size or Stamp mode. • If the originals are placed in the feeder, make sure that the different size originals are of the same weight (paper type).
Page 107 Press [Different Size Origin]. Select the type of originals ➞ press [OK]. If you are placing originals with the same width, press [Same Width]. If you are placing originals with different widths, press [Different Width]. Press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 108 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞...
Page 109: Sending Documents
Sending Documents CHAPTER This chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending Methods ............4-2 Sending an E-Mail Message.
Page 110: Sending Methods
Sending Methods You can enter the document's name, a subject line, message body text, and a fax number, e-mail address, I-fax address, or file server address to which you want to send documents. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs.
Page 111 Place your originals ➞ specify the e-mail address ➞ press [Send Settings]. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. •...
Page 112 Enter the name of the document that you want to send ➞ press [OK]. You can enter up to 24 characters for the document's name. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE •...
Page 113 Press [Subject]. Enter the subject of the e-mail message ➞ press [OK]. You can enter up to 40 characters for the subject. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 114 Press [Message]. Enter the message body text ➞ press [OK]. You can enter up to 140 characters for the e-mail message. A hard return is counted as one character. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry.
Page 115 Press [Reply-to]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select the reply-to address ➞ press [OK]. If the desired reply-to address is not displayed, press [▼] or [▲] to scroll to the desired reply-to address.
Page 116 You can also specify a fax number as the reply-to address. The selected destination is set as the reply-to address. IMPORTANT You need to store reply-to addresses in the Address Book beforehand. (See Chapter 8, "Storing/Editing Address Book Settings.") NOTE •...
Page 117 Press [Done]. The display returns to the Send Basic Features screen. Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].
Page 118 File Formats: [TIFF]: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode. [PDF]: Sends the file in the PDF format. This file format is available only when you scan the document in the B&W mode. [JPEG]: Sends the file in the JPEG format.
Page 119: Sending An I-Fax
Sending an I-Fax You can scan a document, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and a reply-to address.
Page 120 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying the I-fax address not registered in the Address Book, see "Specifying an I-Fax Address,"...
Page 121 You can enter up to 24 characters for the document's name. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 122 Enter the subject of your I-fax ➞ press [OK]. You can enter up to 40 characters for the subject. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 123 Enter the message body text ➞ press [OK]. You can enter up to 140 characters for the message. A hard return is counted as one character. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations,"...
Page 124 Select the reply-to address ➞ press [OK]. If the desired reply-to address is not displayed, press [▼] or [▲] to scroll to the desired reply-to address. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries.
Page 125 Press [Done]. The display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Page 126: Sending A Job To A File Server
Sending a Job to a File Server You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. (SEND) ➞...
Page 127 Press [Document Name]. Enter the name of the document that you want to send ➞ press [OK]. You can enter up to 24 characters for the document's name. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry.
Page 128 NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending.
Page 129 Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].
Page 130 File Formats: [TIFF]: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode. [PDF]: Sends the file in the PDF format. This file format is available only when you scan the document in the B&W mode.
Page 131: Delaying A Send Job
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 70 jobs for the Delayed Send. However, the actual number of jobs that can be reserved may be less than 70, depending on the following conditions: - If multiple documents are being sent at the same time - If large documents are being sent...
Page 132 Press [Delayed Send]. Enter the send time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. 9:05 a.m. ➞ 0905 Examples: 4:18 p.m. ➞ 1618 If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 133: Stamping Originals
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The document is stored in memory, and then sent to the specified destination at the specified time.
Page 134 (SEND) ➞ place your originals into the feeder ➞ Press specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book,"...
Page 135: Dividing A Document Into Files
Press [Send Settings] ➞ [Stamp] ➞ [Done]. The display returns to the Send Basic Features screen. NOTE To cancel the Stamp mode, press [Stamp] again. Press (Start). Scanning starts. A stamp mark ( ) appears on the original output. NOTE If the stamp is not marked clearly, see Chapter 6, "Routine Maintenance,"...
Page 136 (SEND) ➞ place your originals ➞ specify the Press destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. •...
Page 137 Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].
Page 138 NOTE • To view a JPEG file, a software application that supports the JPEG format is required. • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required. • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required. •...
Page 139: Job Recall
Job Recall You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents. IMPORTANT • The machine considers any one of the following operations a send job: - When settings, such as the destination, scan settings, and send settings, are specified, and then the control panel power switch, (Start), or (Reset) is pressed...
Page 140 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. The display returns to the Send Basic Features screen. NOTE • If there are more stored Send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲].
Page 141 Receiving Documents CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving Print and I-Fax Documents ........5-2 Receiving Documents.
Page 142: Receiving Print And I-Fax Documents
Receiving Print and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving I-Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet.
Page 143 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. Additional Functions Log In/Out Clear Start Display Contrast Processing/ Error Power Data NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
Page 144: Receiving Documents Into Memory (Memory Lock)
Receiving Documents into Memory (Memory Lock) If Memory Lock Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are stored in memory instead of being printed. Follow the procedure below to manually switch the machine into the Memory Lock mode if the Memory Lock timer has not been set, or if you want to switch the machine into the Memory Lock mode before the timer automatically activates the Memory Lock mode.
Page 145 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Memory Lock Settings]. Receiving Print and I-Fax Documents...
Page 146 If a password has been set for the Memory Lock Settings screen, enter the (numeric keys) ➞ press [Next]. password using Press [On] ➞ [OK]. If you do not want to set the Memory Lock mode, select [Off] ➞ press [OK]. NOTE You can configure the Memory Lock settings by pressing [Option].
Page 147: Forwarding Received Documents
Forwarding Received Documents If Forwarding Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are forwarded to a destination that has been registered in the machine beforehand. Follow the procedure below to place the machine in the Forward mode. IMPORTANT •...
Page 148 Select the desired forwarding setting ➞ press [Validate/ Invalidate]. When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched. ("On" becomes "Off", and "Off" becomes "On".) Details of each item are shown below.
Page 149: Erasing Received I-Fax Documents
Erasing Received I-Fax Documents You can erase any received I-fax document stored in memory. If the memory is full, the machine cannot receive any documents. It is recommended that you erase unnecessary documents as often as possible. NOTE • Additional documents cannot be received in memory if either of the following is true: - When a total of 64 documents have been stored - When a total of 1,300 pages have been stored •...
Page 150 Press [I-Fax Mem. Lock Doc.]. Select the document that you want to erase ➞ press Erase]. If the document you want to erase is not displayed, press [▼] or [▲] to display the desired document. To check the details of the job, press [Details]. To erase multiple documents from memory, select and erase one document at a time.
Page 151 Press [Yes]. To cancel erasing the selected document, press [No]. The message < Erasing...> appears for approximately two seconds on the touch panel display. The selected document is erased. Press [Done] ➞ [Done]. The display returns to the Send Basic Features screen. 5-11 Receiving Print and I-Fax Documents...
Page 152: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If all of the settings in Select Cassette in RX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) are set to 'On', and paper of the correct size is not available, the machine automatically selects a different paper size in the following order.
Page 153 Checking/Changing the Send/ Receive Status CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs ........6-2 Checking Send Job Details .
Page 154: Checking/Changing The Status Of Send Jobs
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 4, "Checking Job and Device Status," in the Reference Guide. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [TX Job Log] is not displayed on the System Monitor screen.
Page 155 Press [RX/TX]. Select [TX Job Status] or [TX Job Log]. Checking/Changing the Status of Send Jobs...
Page 156 Select the job whose detailed information you want to check ➞ press [Details]. If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. ● If you select a job in [TX Job Status]: ❑...
Page 157: Printing The Send Job Log (Activity Report)
● If you select a job in [TX Job Log]: ❑ Check the details. Press [Done] repeatedly until the Send Basic Features screen appears. Printing the Send Job Log (Activity Report) Press [System Monitor] ➞ [RX/TX]. If necessary, see the screen shots in steps 1 and 2 of "Checking Send Job Details,"...
Page 158 Press [Print List]. NOTE The send job log can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 159: Checking/Changing The Status Of Receive Jobs
Checking/Changing the Status of Receive Jobs You can check the details of received documents that are stored in memory, as well as the status of received jobs. NOTE The receive job report screen displays up to 128 jobs. Checking Receive Job Details You can check the detailed information of any received job, such as the destination and the date and time the job was received.
Page 160 Press [RX/TX]. Press [RX Job Report]. Checking/Changing the Status of Receive Jobs...
Page 161 Select the job whose detailed information you want to check ➞ press [Details]. If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 162: Printing The Receive Job Log
Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). Press [System Monitor] ➞ [RX/TX] ➞ [RX Job Report]. If necessary, see the screen shots in steps 1 to 3 of "Checking Receive Job Details," on p. 6-7. Press [Print List].
Page 163 Press [Yes]. To cancel printing, press [No]. The Activity Report (RX) is printed. Press [Done]. The display returns to the Send Basic Features screen. 6-11 Checking/Changing the Status of Receive Jobs...
Page 164: Checking The Arrival Of A Receive Job
Checking the Arrival of a Receive Job The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. Press [System Monitor] ➞ [RX/TX] ➞ [RX Job Report]. If necessary, see the screen shots in steps 1 to 3 of "Checking Receive Job Details,"...
Page 165 NOTE To be able to use [Check RX I-Fax Job], you must first set the POP (Post Office Protocol) setting in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) to 'On', so that you can receive documents using POP.
Page 166: Customizing Communications Settings
Customizing Communications Settings CHAPTER This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. Communications Settings Table ..........7-2 Data Compression Ratio for Color Send Jobs .
Page 167: Communications Settings Table
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Applicable Item Settings Page TX Settings Unit Name 24 characters maximum p. 1-16 Data Compression Ratio High Ratio, Normal*, Low Ratio p.
Page 168 ■ Common Settings Table Continued Applicable Item Settings Page RX Settings Two-sided Print On, Off p. 7-39 Switch A: On , Off Switch B: On , Off Select Cassette p. 7-41 Switch C: On , Off Switch D: On , Off Receive Reduction p.
Page 169: Data Compression Ratio For Color Send Jobs
Data Compression Ratio for Color Send Jobs You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
Page 170 Press [TX Settings] under <Common Settings>. Press [Data Compression Ratio]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Data Compression Ratio for Color Send Jobs...
Page 171 Select [High Ratio], [Normal], or [Low Ratio] ➞ press [OK]. Details of each item are shown below. [High Ratio]: A small amount of memory is used for the document, but the images are of a low quality. [Normal]: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings.
Page 172: Number Of Retry Attempts
Number of Retry Attempts Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select '0' to turn the Retry Times mode 'Off'.
Page 173 Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to '0', the machine will not resend the data. The selected mode is set. NOTE • You can also use (numeric keys), and (Clear) to clear your entries.
Page 174: Standard Send Settings
Standard Send Settings This mode enables you to change the standard settings for the Send function, including the scan mode and file format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 4-2.) NOTE • If you are sending documents by fax, the color mode and file format set here are disabled.
Page 175: Storing The Standard Send Settings
Storing the Standard Send Settings (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under <Common Settings>. If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4. Press [Edit Standard Send Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
Page 176 Select [Color] or [B&W]. Press [Document Size] ➞ select a document size ➞ press [Done]. For more information on about the Document Size setting, see "Document Size," on p. 3-9. 7-11 Standard Send Settings...
Page 177 Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].
Page 178 NOTE • If you are sending documents by fax, the file format set here is disabled. • To view a JPEG file, a software application that supports the JPEG format is required. • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
Page 179 Press the Resolution drop-down list ➞ select the desired resolution. Press [A], [Light] or [Dark] to adjust the scan density ➞ press [OK]. Press [A] to set the machine to automatically adjust the scan density to the level best suited to the quality of the original. Press [Light] to move the indicator to the left to make the density lighter.
Page 180 Press the original type drop-down list ➞ select the original type ([Text/Photo], [Photo], or [Text]) ➞ press [OK]. The selected mode is set. NOTE For details about each original type, see "Original Type Selection," on p. 3-17. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 181: Initializing The Standard Send Settings
Initializing the Standard Send Settings You can restore the Standard Settings to their default settings. (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under <Common Settings>. If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs,"...
Page 182 Press [Initialize]. Press [Yes]. To cancel initializing the Standard Send Settings, press [No]. The message <Initialized.> appears for approximately two seconds on the touch panel display. Press [Done] repeatedly until the Send Basic Features screen appears. 7-17 Standard Send Settings...
Page 183: Printing The Tx Terminal Id
Printing the TX Terminal ID The TX Terminal ID information is printed at the top of documents that you send via fax or I-fax. Information such as your fax number, name, and I-fax address is printed, enabling the recipient to know who sent the document. The TX Terminal ID setting enables you to specify how the TX Terminal ID appears on the document the other party receives: where the TX Terminal ID information is printed (outside or inside image), and which telephone # mark (TEL or FAX) is...
Page 184 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Option]. Select the printing position ➞ select [FAX] or [TEL] for <Telephone # Mark> ➞ press [OK]. Printing Position [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper.
Page 185 "TEL" is printed before the telephone number. Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: Outside xxx@xxxx.xxx CANON Atlanta office 12/09 2005 10:50 FAX/IFAX/TEL Original Area Inside xxx@xxxx.xxx...
Page 186: Gamma Value For Color Send Jobs
Gamma Value for Color Send Jobs You can set the gamma value for color scanned data. If the set value corresponds to the gamma value at the recipient's machine, the scan exposure of the output data at the recipient's machine is automatically adjusted to the level best suited to the quality of the original.
Page 187 Select the gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]) ➞ press [OK]. Details of each item are shown below. [Gamma 1.0]: Although light output results can be obtained, the overall color impression is pale. [Gamma 1.4]: Output results that are slightly lighter than the default gamma value can be obtained.
Page 188: Adjusting The Contrast (Sharpness)
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed images or other halftones with a softer contrast, use [Low] as the setting.
Page 189 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Low] or [High] to adjust the sharpness ➞ press [OK]. To scan text or lines clearly, the setting should be towards [High]. To scan originals containing printed images or other halftones, the setting should be towards [Low].
Page 190: Favorites Buttons
Favorites Buttons You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings.
Page 191 Press [Register Favorites Button]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select a Favorites Button ([M1] to [M18]) for registering the send settings ➞ press [Register/Edit]. If the desired Favorites Button is not displayed, press [▼] or [▲] to scroll to the desired Favorites Button.
Page 192 Press [Register]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. ●...
Page 193: Naming A Favorites Button
● If you select a key that already has settings stored in it: ❑ A screen appears, asking for your confirmation to overwrite the previous settings. ❑ Press [Yes]. To cancel overwriting the settings, press [No]. The message <Stored in memory.> appears for approximately two seconds on the touch panel display.
Page 194 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select a Favorites Button ([M1] to [M18]) to name ➞ press [Register/Edit]. If the desired Favorites Button is not displayed, press [▼] or [▲] to scroll to the desired Favorites Button.
Page 195 NOTE • If you select a key that already has settings stored in it, the settings are displayed. • You can also name keys with no settings stored in them. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲].
Page 196: Erasing A Favorites Button
Erasing a Favorites Button (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under <Common Settings>. If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4. Press [Register Favorites Button]. If necessary, see the screen shot in step 3 of "Registering a Favorites Button,"...
Page 197 NOTE • Keys that already have settings stored in them are displayed with a black square (■) in the lower right corner of the key. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲].
Page 198: Scan Settings For Color Send Jobs
Scan Settings for Color Send Jobs You can set the priority for color scanned data. Selecting Speed Priority reduces the time spent in sending the document, but results in low quality images. Conversely, selecting Image Priority increases the time spent in sending the document, but results in high quality images.
Page 199 Select [Speed Priority] or [Image Priority] ➞ press [OK]. Details of each item are shown below. [Speed Priority]: Less time is spent in sending the document, but the images are of a low quality. [Image Priority]: More time is spent in sending the document, but the images are of a high quality.
Page 200: Initial Send Screen Display
Initial Send Screen Display This mode enables you to set whether the [Favorites] or [One-touch] tab, or the Send Basic Features screen is displayed when the power is turned ON, (Reset) is pressed, or the Auto Clear mode is activated. NOTE The default setting is 'Initial Function'.
Page 201 Select [Favorites Buttons], [One-touch Buttons], or [Initial Function] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 7-36 Initial Send Screen Display...
Page 202: Initializing Tx Settings
Initializing TX Settings You can restore almost all of the TX settings to their default settings. IMPORTANT You cannot initialize the Retry Times, Unit Name, and TX Terminal ID settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized.
Page 203 Press [Yes]. To cancel initializing the TX Settings, press [No]. The message <Initialized.> appears for approximately two seconds on the touch panel display. The TX settings are initialized. Press [Done] repeatedly until the Send Basic Features screen appears. 7-38 Initializing TX Settings...
Page 204: Two-Sided Printing
Two-Sided Printing You can print received documents on both sides of the paper, enabling you to save paper. NOTE The default setting is 'Off'. (Additional Functions) ➞ [Communications Press Settings]. Press [RX Settings] under <Common Settings>. 7-39 Two-Sided Printing...
Page 205 Press [Two-sided Print]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 206: Paper Drawer Selection
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): Switch A: The image is printed over two sheets of paper that have the same •...
Page 207 Switch C: The image is reduced and printed on paper that differs in width from • the received document. Received Data (Original) Output LTRR 11" x 17" Switch D: The image is printed on paper that is larger in size than the received •...
Page 208 Press [Select Cassette]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select [On] or [Off] for the respective switches ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 209: Reducing A Received Document
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. NOTE The default settings are: - Receive Reduction: - RX Reduction: Auto - Reduce %: - Reduce Direction: Vertical Only...
Page 210 Select [On] or [Off]. IMPORTANT • If you select [Off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper. However, if the size of the received document exceeds the recording paper slightly (1/2"...
Page 211 RX Reduction [Auto]: The image is automatically reduced by a suitable reduction ratio that can range from 90% to 100% of the received document size. [Fix. Red.]: The image is reduced by the reduction ratio set for <Reduce %>. ❑ If you selected [Fix.
Page 212 ● If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 7-47 Reducing a Received Document...
Page 213: Continue Printing When Toner Is Out
Continue Printing When Toner Is Out You can set whether the machine continues printing received documents and reports when it is running out of toner. If you set the machine not to continue printing, the machine stops printing when the toner starts to run low, and automatically stores the received documents in memory.
Page 214 Select [Yes] or [No] ➞ press [OK]. Press [No] to set the machine stop printing received documents and reports when it is running out of toner, and receive the remainder of the documents in memory. Press [Yes] to set the machine ignore the warning and keep printing until the document is completely printed.
Page 215 Storing/Editing Address Book Settings CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table ..........8-2 About the Address Book .
Page 216: Address Book Settings Table
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Applicable Item Settings Page Register New Add Register Address Edit p. 8-5 Erase One-touch Buttons Register/Edit, Erase p. 8-27 NOTE For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine,"...
Page 217: About The Address Book
About the Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into an Address Book and one-touch buttons. You can store up to 300 destinations in the Address Book and 200 destinations in one-touch buttons, for a total of 500 destinations in the whole Address Book.
Page 218 ■ Group You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs. NOTE You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
Page 219: Storing New Addresses
Storing New Addresses If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. NOTE For instructions on storing fax numbers, see Chapter 5, "Storing/Editing Address Book Settings,"...
Page 220 Press [Register Address]. Press [Register New Address]. Press [E-mail]. Storing New Addresses...
Page 221 Enter the e-mail address ➞ press [Next]. You can enter up to 120 characters for the e-mail address. Enter a name for the e-mail address ➞ press [OK]. You can enter up to 16 characters for the name. The display returns to the Send Basic Features screen. NOTE •...
Page 222: I-Fax Addresses
I-Fax Addresses (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 8-5. Press [Register New Add]. Press [I-Fax]. Storing New Addresses...
Page 223 Enter the I-fax address ➞ press [Next]. You can enter up to 120 characters for the I-fax address. Enter a name for the I-fax address ➞ press [OK]. You can enter up to 16 characters for the name. The display returns to the Register New Address screen. NOTE •...
Page 224: File Server Addresses
File Server Addresses IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them. NOTE •...
Page 225 Press [Register New Add]. Press [File]. 8-11 Storing New Addresses...
Page 226 Press the Protocol drop-down list ➞ select the desired protocol. The following protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information...
Page 227 NOTE For instructions on specifying each of the settings for FTP and Windows (SMB), see "Specifying a File Server," on p. 2-9. Press [Next]. Enter a name for the file server address ➞ press [OK]. You can enter up to 16 characters for the file server name. The display returns to the Send Basic Features screen.
Page 228: Group Addresses
Group Addresses The Group Address feature enables you to create a group of up to 499 stored destinations as a single destination. IMPORTANT If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, and file server addresses. NOTE Fax numbers can also be stored in a group address.
Page 229 Press [Group]. Press [Address Book]. Select the destinations ➞ press [OK]. 8-15 Storing New Addresses...
Page 230 To cancel a selected destination, select the destination again to clear the check mark. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries.
Page 231 You can select a destination and press [Details] to display the screen shown below. This enables you to confirm the detailed information related to the selected destinations. Press [Done] to return to the previous screen. Repeat steps 4 and 5 to add other destinations. The destination you have selected is listed.
Page 232 ● To erase a destination: ❑ Select a destination from the group address list ➞ press [Erase]. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. The selected destination is erased. When you have finished storing destinations, press [Next]. Enter a name for the group address ➞...
Page 233 Press [Done] repeatedly until the Send Basic Features screen appears. 8-19 Storing New Addresses...
Page 234: Editing Address Details
Editing Address Details You can change destination details as necessary. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 8-5. Select the destination to be changed ➞ press [Edit]. You cannot edit multiple destinations at the same time.
Page 235 Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 236 Edit the address details ➞ press [Next]. The screen differs depending on the address type you select in step 2. You can only change the name of a destination registered as a group address. If necessary, edit the address name ➞ press [OK]. The display returns to the Register New Address screen.
Page 237 Press [Done] repeatedly until the Send Basic Features screen appears. 8-23 Editing Address Details...
Page 238: Erasing Addresses
Erasing Addresses You can erase destinations stored in the address book. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 8-5. Select the destination to be erased ➞ press [Erase]. You cannot erase multiple destinations at the same time.
Page 239 Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
Page 240 The message <Erased.> appears for approximately two seconds on the touch panel display. The selected destination is erased. Press [Done] repeatedly until the Send Basic Features screen appears. 8-26 Erasing Addresses...
Page 241: Storing/Editing One-Touch Buttons
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
Page 242 Select a one-touch button to store or change ➞ press [Register/Edit]. If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button. You can also specify the one-touch button's number by entering the three digit number of the desired one-touch button using (numeric keys).
Page 243 If you select [Fax], see Chapter 5, "Storing/Editing Address Book Settings," in the Facsimile Guide, for the rest of the procedure. Store or edit address details. ● If you select [E-mail]: ❑ Enter the e-mail address ➞ press [Next]. You can enter up to 120 characters for the e-mail address. 8-29 Storing/Editing One-Touch Buttons...
Page 244 ❑ Enter a name for the e-mail address ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC] and [DEF], on the Address Book screen. ❑...
Page 245 ● If you select [I-Fax]: ❑ Enter ➞ enter the I-fax address ➞ press [Next]. You can enter up to 120 characters for the I-fax address. ❑ Enter a name for the I-fax address ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC] and [DEF], on the Address Book screen.
Page 246 ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. ● If you select [File]: ❑ Press the Protocol drop-down list ➞ select the protocol. The following protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or...
Page 247 ❑ Set [Host Name], [File Path], [User], and [Password]. NOTE For instructions on specifying each of the settings for FTP and Windows (SMB), see "Specifying a File Server," on p. 2-9. ❑ Press [Next]. ❑ Enter a name for the file server address ➞ press [Next]. You can enter up to 16 characters for the name.
Page 248 ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. ● If you select [Group]: ❑ Press [Address Book]. 8-34 Storing/Editing One-Touch Buttons...
Page 249 ❑ Select the destinations to store in the group address ➞ press [OK]. Only destinations that are already stored in one-touch buttons can be selected as part of a one-touch button group address. ❑ Press [Next]. ❑ Enter a name for the group ➞ press [Next]. You can enter up to 16 characters for the name.
Page 250 ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. The display returns to Register One-touch Button screen. To register or edit another destination, repeat steps 2 to 4. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 251: Erasing One-Touch Buttons
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. (Additional Functions) ➞ [Address Book Settings] ➞ Press [One-touch Buttons]. If necessary, see the screen shot in step 1 of "Storing/Editing One-Touch Buttons," on p. 8-27. Select the one-touch button containing the destination(s) you want to erase ➞...
Page 252 If you know the one-touch button's three digit number, enter the three digit number of the desired one-touch button using (numeric keys). IMPORTANT Make sure that you verify the settings first before you erase them. NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the key.
Page 253 To cancel erasing, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display. The destinations stored in the selected one-touch button are erased. Press [Done] repeatedly until the Send Basic Features screen appears. 8-39 Erasing One-Touch Buttons...
Page 254 System Settings CHAPTER This chapter describes the System Settings items that are related to the Send function. System Settings Table ........... 9-2 Communications Settings .
Page 255: System Settings Table
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Applicable Item Settings Page Communications Settings E-mail/I-Fax Maximum TX Data Size 0 to 99 MB; 3 MB p. 9-4 Divided TX over Max.Data Size On, Off* 40 characters maximum;...
Page 256 ■ System Settings Table Continued Applicable Item Settings Page Receive Type, Validate/Invalidate, Forwarding Settings Register, Forward w/o Cond., p. 9-15 Detail/Edit, Erase, Print List Restrict Access to Destinations Restrict New Addresses p. 9-36 On, Off Allow Fax Driver TX On, Off* p.
Page 257: Communications Settings
Communications Settings This section describes the e-mail, I-fax, and Memory Lock settings. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings. The following settings are available. ■ Maximum Data Size For Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If the e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent.
Page 258 (Additional Functions) ➞ [System Settings]. Press If the System Manager ID and System Password have been set, enter the System (numeric keys) ➞ press Manager ID and System Password using (Log In/Out). Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
Page 259 Press [E-mail/I-Fax]. Set the Maximum TX Data Size. ❑ Press [-] or [+] to specify the maximum data size for sending. You can set the Maximum TX Data Size from 0 to 99 MB in 1 MB increments. You can also use (numeric keys) to enter values, and (Clear) to clear your entries.
Page 260 I-fax data that exceeds the set limit is handled as an error, and is not sent. For more information, contact your local authorized Canon dealer. Press [On] or [Off] for <Divided TX over Max.Data Size>.
Page 261 Enter the default subject ➞ press [OK]. You can enter up to 40 characters for the default subject. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 262: Memory Lock Settings
Memory Lock Settings There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After Memory Lock is turned 'On', the machine will enter the Memory Lock mode.
Page 263 Press [Memory Lock Settings]. If a password has been set for the Memory Lock Settings screen, enter the (numeric keys) ➞ press [Next]. password using Select [On] ➞ press [Option]. 9-10 Communications Settings...
Page 264 If you do not want to set the Memory Lock mode, select [Off] ➞ press [OK] ➞ proceed to step 7. If you want to set a password for the Memory Lock mode, (numeric keys) ➞ press [Next]. enter a password using If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode.
Page 265 Specify the memory lock settings. ● If you want to print the reports which are set to be printed automatically in Report Settings: ❑ Press [On] for <Report Print>. If you do not want to print these reports, press [Off]. NOTE •...
Page 266 ❑ Press [Memory Lock Start Time] ➞ specify the time to enter the Memory Lock mode using (numeric keys). ❑ Press [Memory Lock End Time] ➞ specify the time to exit the Memory Lock (numeric keys) ➞ press [OK]. mode using Enter all four digits of the time (including zeros), using 24-hour notation.
Page 267 ● If you do not want to specify the Memory Lock Time Settings: ❑ Press [Off] for <Memory Lock Time Settings> ➞ press [OK]. If [Off] is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set Memory Lock to 'On' from the Memory Lock Settings screen.
Page 268: Forwarding Settings
Forwarding Settings You can set the machine to forward received fax/I-fax documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. This section explains the conditions for forwarding, and how to register, change, and erase forwarding destinations. IMPORTANT If an error occurs when forwarding a document, the received fax/I-fax document is erased from memory even if the Memory Lock mode is set to 'On'.
Page 269 Press [Register]. Press [Condition Name]. 9-16 Forwarding Settings...
Page 270 Enter a name for the forwarding condition ➞ press [OK]. You can enter up to 50 characters for the condition name. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. Press [Forwarding Conditions]. 9-17 Forwarding Settings...
Page 271: Conditions
Select [Fax] or [I-Fax] ➞ press [Next]. Set the forwarding conditions. ● If [Fax] is selected as the receive type: ❑ Press the Fax Number drop-down list ➞ select the forwarding condition. The available forwarding conditions are: [disregarded]: Disregards the Fax Number information as a forwarding condition.
Page 272 [ends with]: Forwards the document if the Fax Number information ends with the characters entered. [contains]: Forwards the document if the Fax Number information contains the characters entered. [does not contain]: Forwards the document if the Fax Number information does not contain the characters entered. ❑...
Page 273 ● If [I-Fax] is selected as the receive type: ❑ Press the Destination, From, or Subject drop-down list. The available forwarding conditions are: [disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions. [equals]: Forwards the document if the From or Subject information matches all of the characters entered.
Page 274 ❑ Select the forwarding condition ➞ press [Set.]. ❑ Enter the forwarding criteria ➞ press [OK]. ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Destination, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change ➞...
Page 275 Press [Next]. Press [Forwarding Destination]. 9-22 Forwarding Settings...
Page 276 Select a destination ➞ press [OK]. You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries.
Page 277 NOTE To view the detailed information of a selected destination, select the destination ➞ • press [Details]. • To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 8-5.) Press [File Format] ➞...
Page 278 Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 9-25 Forwarding Settings...
Page 279: When Forwarding Destinations Do Not Match The Forwarding Conditions
When Forwarding Destinations Do Not Match the Forwarding Conditions You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified. NOTE Forwarding destinations can be stored one at a time, according to the receive type of the received document.
Page 280 Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. Press [Forwarding Destination]. 9-27 Forwarding Settings...
Page 281 Select the forwarding destination ➞ press [OK]. You cannot select multiple destinations at the same time. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries.
Page 282 Press [File Format] ➞ select the file format of the document you want to forward ➞ press [Done]. This part of the procedure is not necessary if either of the following is true: • A fax number is specified as the destination. •...
Page 283: Checking/Changing Forwarding Settings
Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 9-15. If the System Manager ID and System Password have been set, enter the System (numeric keys) ➞...
Page 284: Forwarding Received Documents
Check or change the forwarding settings ➞ press [OK]. NOTE For instructions on changing forwarding settings, see "Storing Forwarding Settings," on p. 9-15. Press [Done] repeatedly until the Send Basic Features screen appears. Forwarding Received Documents You can set whether received documents are forwarded. (Additional Functions) ➞...
Page 285 Select the desired forwarding setting ➞ press [Validate/Invalidate]. If the desired forwarding setting is not displayed, press [▼] or [▲] to scroll to the desired forwarding setting. When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched.
Page 286: Erasing Forwarding Settings
Erasing Forwarding Settings You can erase forwarding settings that have been stored. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 9-15. If the System Manager ID and System Password have been set, enter the System (numeric keys) ➞...
Page 287: Printing Forwarding Settings
Press [Yes]. To cancel erasing the forwarding setting, press [No]. The selected forwarding setting is erased. Press [Done] repeatedly until the Send Basic Features screen appears. Printing Forwarding Settings You can print a list of the stored forwarding settings. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings].
Page 288 Press [Print List]. NOTE The forwarding settings can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 289: Restricting Access To Destinations
Restricting Access to Destinations You can restrict the entering of new addresses, and set whether to disable transmission from the fax driver. Restricting New Addresses This mode enables you to restrict the entering of new destinations. When you set Restrict New Addresses to 'On' you cannot specify a destination using (numeric keys) or New Address tab.
Page 290 Press [Restrict New Addresses]. Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 9-37 Restricting Access to Destinations...
Page 291: Allow Fax Driver Tx
Allow Fax Driver TX This mode enables you to restrict sending via the fax driver. NOTE The default setting is 'Off'. (Additional Functions) ➞ [System Settings] ➞ Press [Restrict Access to Destinations]. If necessary, see the screen shot in step 1 of "Restricting New Addresses," on p.
Page 292 Press [Allow Fax Driver TX]. Select [On] or [Off] ➞ press [OK]. Details of each item are shown below. [On]: The machine can send documents via the fax driver. [Off]: The machine cannot send documents via the fax driver. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 293 Printing Communication Reports CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table ........... 10-2 Specifying Report Settings .
Page 294: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Item Settings Applicable Page For Error Only , On, Off TX Report p. 10-3 Report With TX Image: On , Off Activity Report Auto Print...
Page 295: Specifying Report Settings
Specifying Report Settings You can specify how various reports are printed. NOTE Reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper only) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 296 Press [Settings]. Press [TX Report]. Select [On], [For Error Only], or [Off]. 10-4 Specifying Report Settings...
Page 297 ● If you select [On] or [For Error Only]: ❑ Select [On] or [Off] for <Report With TX Image> ➞ press [OK]. Report With TX Image [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report. The selected mode is set.
Page 298: Activity Report
Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. The Activity Report can be printed automatically when the number of send and receive transmissions reaches 40. The send and receive logs can also be printed separately.
Page 299 Select [On] or [Off] for <Auto Print>. Auto Print [On]: The Activity Report is automatically printed when the number of send and receive transactions reaches 40. [Off]: The Activity Report is not automatically printed when the number of send and receive transactions reaches 40. Select [On] or [Off] for <Send/Receive Separate>➞...
Page 300: Rx Report
Press [Done] repeatedly until the Send Basic Features screen appears. RX Report The RX Report enables you to check whether documents were sent correctly from the sender's machine and received successfully by this machine. An RX Report can be printed automatically after documents are received, and you can also set the machine to print an RX Report only when a reception error occurs.
Page 301 Select [On], [For Error Only], or [Off] ➞ press [OK]. Details of each item are shown below. [On]: Prints a report each time a document is received. [For Error Only]: Prints a report only when a reception error occurs. [Off]: Does not print a report.
Page 302: Printing Lists
Printing Lists You can print the contents of the Address Book or the settings specified from the Additional Functions screen. NOTE Lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 303 Press [Print List]. Press [Address Book List]. Press [One-touch Buttons] or [Address Book]. 10-11 Printing Lists...
Page 304 Press [Yes]. To cancel printing, press [No]. The Address Book List is printed. Press [Done] repeatedly until the Send Basic Features screen appears. 10-12 Printing Lists...
Page 305: User's Data List
User's Data List You can print the contents of the settings specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE For an example of a User's Data List, see "User's Data List," on p. 12-11. (Additional Functions) ➞...
Page 306 Press [Yes]. To cancel printing, press [No]. The User's Data List is printed. Press [Done] repeatedly until the Send Basic Features screen appears. 10-14 Printing Lists...
Page 307 Troubleshooting CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages, and contains a list of frequently asked questions and answers. When Problems Occur .
Page 308: When Problems Occur
When Problems Occur Sending Documents Canceling transmissions. Do you want to cancel a transmission while a document is being scanned? Press (Stop) on the control panel, or press [Cancel] on the touch panel display. Do you want to cancel a transmission after a document has been scanned? If you are sending the document by any other sending method besides fax, press [System Monitor] ➞...
Page 309 Document cannot be sent to an e-mail address, I-fax address, or file server. If you are sending an e-mail message or I-fax, are the SMTP Server and DNS Server settings correct? Check the SMTP Server and DNS Server settings. If you are sending to a file server, are the user and password settings correct? Check the user and password settings, and send the document again.
Page 310: Receiving Documents
Receiving Documents The machine does not receive documents. Does the machine have sufficient memory? Erase unnecessary documents and documents with errors from memory to increase the amount of available memory. (See "Erasing Received I-Fax Documents," on p. 5-9.) The machine does not receive documents (e-mail, I-fax, or file server). Are network settings specified? Documents cannot be received if the appropriate network settings are not specified.
Page 311: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
Page 312 No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and then try browsing again. If there is still no response from the server, try selecting another server.
Page 313: List Of Error Codes Without Messages
Cannot connect to the selected server. Check the settings. Cause The machine cannot connect to the specified IP address/port. Remedy Check the Gateway Address setting in IP Address Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network,"...
Page 314 # 0012 Cause The document could not be sent because the recipient's machine was out of paper. Remedy Ask the recipient's to load paper into their fax machine. # 0018 Cause 1 The recipient's machine did not respond when your machine redialed. Remedy Confirm that the recipient's machine is able to communicate, and then try again.
Page 315 # 0703 Cause The memory for image data is full when sending color documents. Remedy 1 Wait a few moments, and then try sending again after other send jobs are complete. Remedy 2 Erase documents stored in memory. If the machine still does not operate normally, turn the main power OFF, and then back ON.
Page 316 # 0753 Cause A TCP/IP error occurred while sending an e-mail message. (Socket, Select error, etc.) Remedy Check the network cables and connectors. If the machine still does not operate normally, turn the main power OFF, and then back ON. # 0801 Cause 1 A timeout error occurred while the machine was communicating with the SMTP...
Page 317 # 0804 Cause You have no permission to access the folder. Remedy Change the setting on the server to enable access to the folder. # 0806 Cause 1 An incorrect user name or password was specified for the sending of a file to a file server.
Page 318 # 0810 Cause 1 A POP (Post Office Protocol) server connection error occurred while receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen). Confirm that the POP server is functioning normally. Check the network status.
Page 319 # 0820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings, and then ask the sender to resend the data. # 0821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings, and then ask the sender to resend the data.
Page 320: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? Specify the Retry Times setting. To access the Retry Times setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <Common Settings> ➞ [Retry Times]. (See "Number of Retry Attempts," on p. 7-7.) What happens to documents that are sent to my machine while the power switch on the control panel is turned OFF? These documents are automatically stored and printed when all of the pages of the...
Page 321 What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory.
Page 322 Appendix CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List Samples ..........12-2 TX Report/Error TX Report .
Page 323: Report And List Samples
A TX Report can be set to print automatically after each job is sent, or only when there are transmission errors. (See "TX Report," on p. 10-3.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ******************* TX REPORT...
Page 324 ■ TX/RX NO The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ DEPT. ID If Department ID Management is set, the Department ID is printed. ■ RECIPIENT ADDRESS The address of the recipient is printed. ■...
Page 325: Multiple Communication Result Report
You can set whether to automatically print a Multiple Communication Result Report after sending documents. (See "TX Report," on p. 10-3.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ****************************** MULTI TX/RX REPORT...
Page 326: Rx Report
This report is used to check if documents were received successfully in this machine. You can set whether to automatically print an RX Report. (See "RX Report," on p. 10-8.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ******************* RX REPORT *******************...
Page 327: Activity Report
An Activity Report can be printed manually at any time from the System Monitor screen. (See "Printing the Send Job Log (Activity Report)," on p. 6-5.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ************************ ACTIVITY REPORT ************************ ST.
Page 328 NOTE • The default settings are: - Auto Print: - Send/Receive Separate: • A list of fax, e-mail, I-fax, and file server transmissions is printed. • If a field exceeds its display capacity, only those characters that fit in the display are printed.
Page 329: Forwarding Conditions List
You can print the contents of the forwarding settings that have been specified. Manually print the Forwarding Conditions List whenever necessary. (See "Printing Forwarding Settings," on p. 9-34.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ************************************* FORWARDING CONDITIONS LIST *************************************...
Page 330: Address Book List
You can print the contents of the Address Book (Address Book or One-touch Buttons). Manually print the list of the selected Address Book whenever necessary. (See "Address Book List," on p. 10-10.) 09/12 2005 10:50 FAX 123XXXXXX CANON 0001 ***************************** ADDRESS BOOK LIST...
Page 331 ■ DESTINATION ADDRESS • If the TX TYPE is "FTP" or "SMB" (file server): The host name is printed on the first line, and the folder path on the second line. • If the TX TYPE is "I-FAX" or "MAIL": The I-fax address or e-mail address is printed.
Page 332: User's Data List
User's Data List The User's Data List prints out the settings made from the Additional Functions screen, and the device configuration. Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 10-13.) 12/09 2005 10:50 FAX 123XXXXXX 0001 *************************** USER’S DATA LIST...
Page 333: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Universal Send Kit ■ Scan Features Item Specifications Communication Protocol FTP (TCP/IP), SMB (TCP/IP) TIFF (B&W), PDF (B&W), JPEG (Color), PDF (Compact) Data Format (Color) 100 x 100 dpi, 200 x 100 dpi, 200 x 200 dpi, Resolution 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi Windows 98/Me/NT (SP6a)/XP, Windows 2000 Server/...
Page 334 ■ E-mail and I-Fax Features Item Specifications Communication Protocol SMTP, POP3, I-Fax (Simple mode) 100 x 100 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, For Sending E-mail 300 x 300 dpi, 400 x 400 dpi, Resolution 600 x 600 dpi For Sending I-Fax...
Page 335: Glossary
Glossary Activity Report A record listing all documents that have been sent and received. Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided copies. ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, punctuation marks, a few symbols, and...
Page 336 Domain A management concept that divides large scale networks into groups for identifying individual computers and users. The Internet is managed by classifying domains according to geographical location or type (business, organization, educational institution, etc.). Dots Per Inch. A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch.
Page 337 I-fax compatible facsimile or personal computer with Internet e-mail functionality. imageWARE Canon imageWARE is a software suite for business environments that provides functions to efficiently capture, create, manage, and distribute documents. The imageWARE suite also supports on-demand printing and publishing.
Page 338 JBIG Joint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing the size of) image files without any loss in image information. Files containing photographic images in Web pages are generally compressed so they can be transferred across the Internet more quickly. JPEG, the format currently used, causes some loss in image data after compression, and so reduces image quality.
Page 339 One-Touch Buttons One-Touch buttons enable you to specify a destination, dial its number, and send a document, all at the push of one key. You can store up to 500 destinations. OS/2 A family of multitasking operating systems developed by IBM for Intel x86-based computers.
Page 340: Scanning Area
Scanning Area The area that is actually scanned is slightly smaller than the size of the original document, so words or images near the edges of the document may not be scanned. Therefore, you should allow some margin on all sides of the document that you are sending.
Page 341: Index
Index Abbreviations used in this manual, xi Canceling jobs Activity Report, 6-5, 10-2, 10-6, 12-6, 12-14 Using the Stop key, 1-41 Address Book Using the System Monitor screen, 1-42 About the Address Book, 8-2 Using the touch panel display, 1-40 Address List sample, 12-9 CCITT/ITU-T, 12-14 Editing addresses, 8-20...
Page 342 Using the Favorites Buttons, 2-22 Feeder, 1-31, 1-37 Using the New Address tab, 2-5 File Format key, 1-5 Using the One-touch Buttons, 2-21 File formats, 12-15 Details key, 1-5 File server, 12-15 Different Size Origin key, 1-7 Flow of sending operations, 1-19 Different Size Originals, 3-21 Forwarding, 12-15 Disclaimers, xii...
Page 343 I-fax addresses, 8-8 JBIG, 12-17 Job Recall, 4-31 JPEG, 12-17 One-touch Buttons About the One-touch Buttons, 2-21, 12-18 Erasing, 8-37 Storing/Editing, 8-27 Keys used in this manual, x One-touch Buttons key, 1-6 Orientation Horizontal placement, 1-32 Vertical placement, 1-32 Original type Legal notices Photo mode, 3-18 Copyright, xii...
Page 344 Scan density Automatic density adjustment, 3-15 Recall key, 1-6 Manual density adjustment, 3-14 Receive jobs Scan mode, selecting, 3-2 Checking receive job details, 6-7 Scan settings Checking the arrival of an I-fax, 6-12 Color mode, 3-5 Checking/Changing the status of receive jobs Different size originals, 3-21 Document size, 3-9 Checking/Changing the status of receive jobs,...
Page 345 System Monitor key, 1-6 System Settings table, 9-2 Telephone line, selecting the type, 1-10 Text mode, 3-17 Text/Photo mode, 3-17 TIFF, 12-19 Trademarks, xii Troubleshooting Error messages, 11-5 Other situations, 11-4 Q&A, 11-14 Receiving documents, 11-4 Sending documents, 11-2 Two-sided Original key, 1-7 Two-sided printing, 7-39 TX, 12-19 TX settings, initializing, 7-37...
Page 346 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

Canon imageCLASS MF7280 Sending Manual

Preface

How to Use this Manual

Legal Notices

Chapter 1 Introduction to Sending Functions

What this Machine Can Do

Overview of the Imageclass MF7280

Things You Must Do before Using this Machine

Flow of Sending Operations

Placing Originals

Canceling a Job

Chapter 2 Basic Sending Methods

Specifying Destinations

Checking/Changing a Destination

Erasing a Destination

Chapter 3 Scanning Features

Selecting a Scan Mode

Scan Settings

Chapter 4 Sending Documents

Sending Methods

Job Recall

Chapter 5 Receiving Documents

Receiving Print and I-Fax Documents

Available Paper Sizes

Chapter 6 Checking/Changing the Send/Receive Status

Checking/Changing the Status of Send Jobs

Checking/Changing the Status of Receive Jobs

Chapter 7 Customizing Communications Settings

Communications Settings Table

Data Compression Ratio for Color Send Jobs

Number of Retry Attempts

Standard Send Settings

Printing the TX Terminal ID

Gamma Value for Color Send Jobs

Adjusting the Contrast (Sharpness)

Favorites Buttons

Scan Settings for Color Send Jobs

Initial Send Screen Display

Initializing TX Settings

Two-Sided Printing

Paper Drawer Selection

Reducing a Received Document

Continue Printing When Toner Is out

Address Book Settings Table

Chapter 8 Storing/Editing Address Book Settings

About the Address Book

Storing New Addresses

Editing Address Details

Erasing Addresses

Storing/Editing One-Touch Buttons

Erasing One-Touch Buttons

Chapter 9 System Settings

System Settings Table

Communications Settings

Forwarding Settings

Restricting Access to Destinations

Chapter 10 Printing Communication Reports

Report Settings Table

Specifying Report Settings

Printing Lists

Chapter 11 Troubleshooting

When Problems Occur

Error Messages

Questions & Answers

Chapter 12 Appendix

Report and List Samples

Specifications

Glossary

Index

Quick Links

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Summary of Contents for Canon imageCLASS MF7280