Saving A Copy Of A Sent Document - Canon imagerunner advance C5550i User Manual

Saving a Copy of a Sent Document

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Folder Names and File Names
● You can select <Sender Information>, <Date>, or <Off> to categorize folder names.
Backup>(P. 779)
● File names are specified by send date and time, job number, sender information, destination information, and
result information.
Example: 201603151005_0050_John_1112223333_OK.pdf
Sender information
● Information regarding the sender is displayed in the following situations.
- Sender Name: When the sender's name is selected
- User Name: When the sender's name is not selected, and the user is logged in
- Line Name: When the sender's name is not selected, the user is not logged in, and the priority line set in
Settings/Registration is named
- Telephone Number: When the sender's name is not selected, the user is not logged in, the line is not
named, and there is a line telephone number for the priority line set in Settings/Registration
- ----: When none of the above information is available
Destination information
● Information regarding the sender is displayed in the following situations.
- Destination Unit Name: When the destination unit name is available
- Telephone Number: When the destination unit name is not available
- Destination name of first successful sending: When performing a sequential broadcast transmission
● Some settings such as the save location and file format of the document, etc., must be registered
beforehand in order to use this function.
● You cannot save a copy of a document when a sending error occurs.
Specifying multiple destinations including a fax destination
Faxing
You can save a copy of a sent fax in a specified file server. The copy is converted into
an electric file such as PDF and saved at the same time as sending, allowing you to
organize it neatly and compactly. This method also helps you easily manage the logs
of documents because a folder categorized by sender name or date and time is
automatically created in the server.
<Settings for Sent Document Backup>(P. 779)
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13WK-068
<Settings for Sent Document