Connecting To A Conference - Polycom RealPresence 800s Administrator's Manual

RealPresence Collaboration Server (RMX) 800s/Virtual Edition Administrator's Guide
The table below summarizes the Collaboration Server's usage of Microsoft Outlook data fields included in
the meeting invitation.
Microsoft Outlook Field Usage
Usage by the Collaboration Server / RealPresence DMAsystem
Microsoft
Outlook Field Conference / Meeting Room
Subject Display Name of Conference / Meeting
Room.
Start/End Time Used to calculate the Conference's Duration.
Record Enable Recording in the Conference or
Meeting Room Profile.
Video Access Comprised of: <MCU Prefix in
Number
Gatekeeper> <Conference
Numeric ID>.
Note: It is important that MCU Prefix in
Gatekeeper field in the Collaboration
Server's IP Network Service -
Gatekeeper tab and the Dial-in prefix
field in the Polycom Conferencing
Add-in for Microsoft Outlook - Video
Network tab contain the same prefix
information.
Video Access If Recording and Streaming are enabled
Number (Cont.) in the Conference Profile, this number
is used as part of the recording file
name.
Streaming Enables the recording of the
recording link conference to the Polycom RSS using
the recording link.
Enables streaming of the recording of
the conference from the Polycom RSS.

Connecting to a Conference

Participants can connect to the conference in the following ways:
● Participants with Polycom CMA/RealPresence Desktop™ or a Microsoft Office Communicator client
running on their PCs can click on a link in the meeting invitation to connect to the meeting.
● Participants with a HDX or a room system will receive a prompt from the endpoint's calendaring
system along with a button that can be clicked in order to connect.
Participants with endpoints that are not calendaring-enabled can connect to the meeting by dialing
the meeting number manually.
Polycom®, Inc.
Gathering Slide
Meeting Name.
Display Recording option.
Displayed as the IP dial in number
in the Access Number section of
the Gathering Slide.
If recording is enabled, a REC
indicator is displayed in the top left
corner of the slide.
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