Adding A Guest To A Videoconference; Creating Conference Notes - Polycom ReadiManagerLX100 Administrator's Manual

Polycom ReadiManager LX100 Scheduling Administrator's Guide

Adding a Guest to a Videoconference

Creating Conference Notes

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Guests are participants who are not within your video network. For example, you might
want to schedule a conference with a client or customer who will be attending from their
company office, rather than from one of your conference rooms.
Note: If you have a regular guest who is off your network or an employee in a remote office
without an IP connection into the network, and you want to be able to conference that guest
in without entering the information manually each time, ask your
LX100 administrator to set them up as an Off Net resource. Selecting an offnet resource and
adding it to a conference automatically places it in the Guests list.
To add a guest to a videoconference
1. In the Schedule Conference screen, click the
2. In the Conference Guest dialog box, enter the following:
• Name. This name will be used to identify the guest on conference schedule
email notifications to recipients.
• Connect Type. Whether the connection to the guest is IP or ISDN.
• Dial Out or Dial In. Whether the conference will dial out to the guest, or the
guest will dial in.
• Number. The IP or ISDN number the Network Aware Scheduler will use to
reach the guest, if the call is auto-started.
3. Click OK.
Conference notes allow the scheduler to add information regarding the conference.
What is typed in the Conference Notes dialog box is sent in the email notification when
the conference is scheduled. The notes are also available when you manage
conferences.
To add conference notes
1. Click the notebook icon on the Conference > Schedule page.
2. In the Conference Notes dialog box, enter the notes for the conference.
Polycom ReadiManager
Add Guest button.
Adding a Guest to a Videoconference