How Much Time Is Reserved; Sending Email Notifications About The Conference - Polycom ReadiManagerLX100 Administrator's Manual

How Much Time is Reserved

Sending Email Notifications About the
Conference
© Polycom, Inc.
The times entered for "Find earliest start time between" are used on the calendar
as the top and bottom ends of the range.
In addition to the meeting duration, Network Aware Scheduler schedules additional
time before and after the meeting, depending on the requirements for the particular
resource.
When your Polycom ReadiManager LX100 Administrator defines your video network
resources, each room is assigned Setup Minutes and Breakdown Minutes that are
needed before and after a conference. These are automatically added to the
conference duration time when the Network Aware Scheduler schedules your
conference, so that adjacent conferences do not conflict with one another. However,
they do not appear in the scheduled conference times; they are handled behind the
scenes.
When you schedule a conference, you can send email notifications to the people
involved by entering their email addresses in the To field, or by selecting names of
Polycom ReadiManager LX100
Users who have ICAL-enabled on their mail client can receive and respond to
invitations to these conferences.
Before you can use existing contact lists for the first time, you must configure Polycom
ReadiManager LX100 to recognize them. For more information, see
Contact Lists on page 158.
To specify people to whom you want to send email notifications
1. In the To field, type email addresses. If you enter more than one, separate them
with semi-colons.
2. If you want to select people from a contact list, click the To button to open the
Select Recipients dialog box.
3. Expand one of the folders to see available contacts.
Chapter 8 - Scheduling and Managing Conferences
users or other contacts.
Configuring
157