Conference Access Validation - All Participants (Always) - Polycom RealPresence 1500 Administrator's Manual

Conference access authentication can be performed as:
● Part of the Ad Hoc conferencing flow where the participants must be authorized before they can enter
the conference created in the Ad Hoc flow
● Independent of Ad Hoc conferencing where conference access is validated for all conferences
running on the MCU regardless of the method in which the conference was started.
Conference access authentication can be implemented for all participants joining the conference or for
chairpersons only.

Conference Access Validation - All Participants (Always)

Once the conference is created either via an Ad Hoc Entry Queue, or a standard ongoing conference, the
right to join the conference is authenticated with the external database application for all participants
connecting to the conference.
Conference Access - Conference Password validation with External Database Application
Joining the conference entails the following steps:
● When the conference is started (either in the Ad Hoc flow or in the standard method), all participants
connecting to the conference are moved to the Conference IVR queue where they are prompted for
the conference password.
● When the participant enters the conference password or his/her personal password, it is sent to the
external database application for validation.
● If there is a match, the participant is granted the right to join the conference. In addition, the external
database application sends to the MCU the following parameters:
 Participant name (display name)
 Whether or not the participant is the conference chairperson
 Participant Information, such as the participant E-mail. These fields correspond to Info 1, 2, 3 and
4 fields in the Participant Properties - Information dialog box.
If there is no match (i.e. the conference or personal password are not defined in the database), the
request to access the conference is rejected and the participant is disconnected from the MCU.
Polycom®, Inc.
Appendix D - Ad Hoc Conferencing and External Database Authentication
987