Data Encryption - Xerox ApeosPort-II 5010 User Manual

10 System Settings
Prerequisite for Using Security Kit
The system administrator must follow the instructions below:
Important • If the system administrator's user ID and passcode are forgotten, the machine configuration
For information on how to set [Data Encryption], refer to "Data Encryption" (P.284).
For information on how to set [Service Rep. Restricted Operation], refer to "Service Rep. Restricted
Operation" (P.286).
For information on how to set [Passcode Entry from Control Panel], refer to "Passcode Entry from
Control Panel" (P.345).
For information on how to set the system administrator's user ID, refer to "System Administrator Login
ID" (P.337).
The manager (of the organization that this machine is used for) must follow the instructions
below:

Data Encryption

Select whether to encrypt the data recorded on the hard disk of the machine.
By setting data encryption, copy (P.53), fax (P.105), scan (P.171), or print (P.230) data is
automatically encrypted when written to the hard disk. The encryption prevents unauthorized
10
access to the stored data. In order to activate this feature, set an encryption key.
Note
1
Select [Data Encryption].
2
Select [On].
3
Select [Keyboard], and enter an
encryption key of up to 12
characters.
4
Select [Save].
284
To protect the data deleted from or stored on the hard disk, the following settings are
required:
- Overwrite Hard Disk: [1 Overwrite] or [3 Overwrite]
- Data Encryption: [On]: an encryption key of 8 digits or more (maximum 12 digits)
- Service Rep. Restricted Operation: [On]
Change the system administrator's factory default passcode (x-admin). Register a new
passcode of 7 characters or more (maximum 12 characters). Be careful not to register a
passcode that can be easily assumed and not to store the registered passcode in a location
that is easily accessible to other persons.
will not be able to recover in case of malfunction.
Set [Passcode Entry from Control Panel] to [On].
Set [Maximum Login Attempts] to 5 times.
Note that the hard disk security will not be warranted if you do not correctly follow the above
setting instructions.
Assign appropriate persons as system and machine administrators, and manage and train
them properly.
Note that Security Kit is used to protect deleted document data from being recovered; it does
not protect documents stored in mailboxes on the hard disk.
Install an anti-bugging device on the internal network that the machine with Security Kit is
located on, and perform the network settings properly to protect the machine from
interceptions.
To block unauthorized access, install a firewall device between the external network and the
internal network that the machine is located on.
• An optional package is required to use this feature. For more information, contact our
Customer Support Center.