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Using Background Forms
What is a background form?
A background form is a preprinted single page or multipage form or image you submit to the FreeFlow Print Server from your client
workstation on which the Nuvera print or copy job is overlaid and can be used repeatedly in a regular sequence.
When to use a background form
If you are printing a database report, a mailing, or personalized copies and variable data of single or multipage forms where a background
image is required, this feature saves processing time. The image or series of images are stored and RIPped at the printer. When you
submit the personalized information, you don't have to reprocess the images for each copy of your document. You merge the specified
background form with the foreground job's variable data using job submission settings at the FreeFlow Print Server.
NOTE: Exception pages and cover pages that contain job data are merged and printed with background forms. System generated
pages including, banner pages, blank cover pages/page inserts/exceptions pages and error pages, do not contain job data and
are not, therefore merged and printed with the background form.
How to create a background form
You will create the background form in the following steps. Once created and saved on a directory, CD or USB drive, you will create the
variable data job that will be used and merged with the background form. If the form file is not saved to a specified directory, it will
automatically be RIPped and saved to the system's default folder (/opt/XRXnps/resources/bf).
1. Create or open the image or form in the appropriate software application on your client workstation.
NOTE: An example is an image or form (single or multipage document) that will be merged in the FreeFlow Print Server with such
information as a name/address, specific personal data, or serial number.
2. From the application's menu bar, Select [File] to open a menu list.
3. From the menu list that displays, select [Print]. The Print window displays.
4. Select the target printer to which the form job will be submitted.
5. Select the Properties button. The Document Properties window displays.
6. From the Paper/Output tab, select [Normal Print] from the Job Type field and select [Create Background Form].
7. Select the Job Notes tab and type the name (up to 255 Roman characters) you want for the background form file in the Job
Name field. This connects your variable data document to your background form without having to go to your printer for the name
assigned by the application and driver.
8. In the Document Properties window, click <OK>. You are returned to the Print window. Click <OK>.
9. Select [Saved Background Form] to create a form on the Xerox system that will be the preprinted form.
10. Make sure to also save the original background form document you created to an archive outside of the printer system for future
jobs should the printer system lose the data.
Creating your variable data document
1. To create the variable data document, open the document's word processing or database application to create and process the
variable data (such as your mailing list, serial numbers, etc.).
2. Place the pages of the background form as a background image to help you line up the variable data fields you'll be printing.
3. Place your variable data fields where you want them and then delete the background image.
Printing your variable data document with the background form
When you print a variable data job with the background form, the document and form are merged and the resulting document appears as if
it has been printed on top of a preprinted form.
To use your client application and workstation to program the final output document settings and submit the job to the FreeFlow Print
Server:
1. From the application toolbar, select the Merge to Printer icon. The Merge Range window displays.
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