Workflow Scanning - Xerox WorkCentre 5945 User's Manual And Warranty

Scan
More Information
Explaining What Workflow Scanning Does and How It Works
Using a User ID to Log In at the Device
Scanning a Document to your Computer or Network using Single-Touch Scan
Creating a New Template in Internet Services
Using Internet Services to find System Administrator Contact Details
System Administrator Guide
Assigning Descriptive Data to a Workflow Scanning Job

Workflow Scanning

Setting the Output Color for a Workflow Scan
Workflow Scanning converts hard copy documents into electronic images and saves them into
network filing destinations (repositories).
A Template must be used when a scan is made - the template contains the filing destination
address and other scan settings such as the image quality. When making a scan you can edit the
scan settings but not the filing destination.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.
Use the Output Color option to control whether the device replicates the original colors on your
document or changes the output, for example by scanning color originals but converting them into
black and white output.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press the Clear All button on the control panel to cancel any previous programming selections.
3. Press the Services Home button.
4. Select the Workflow Scanning button on the touch screen.
Note: If your System Administrator has added mandatory fields to the default template you
will be asked to complete the required document information as soon as you select the
Workflow Scanning button.
5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow
Scanning service opens.
6. Select a template type from the All Templates dropdown menu.
7. If required, ensure the latest templates are available by selecting Update Templates from the
Advanced Settings tab.
8. Select the template required.
9. Select the Output Color option required.
• Auto Detect allows the device to select the most appropriate color setting.
• Black and White produces black and white output even if the originals were color.
User Guide
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