Xerox WorkCentre 5945 Quick Start Manual
Multifunction printer
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Also See for WorkCentre 5945:
- User's manual and warranty (722 pages) ,
- Service manual (99 pages) ,
- How to make a copy (9 pages)
Related Manuals for Xerox WorkCentre 5945
Summary of Contents for Xerox WorkCentre 5945
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Page 1: Multifunction Printer
Version 1.0 July 2014 ® ® Xerox WorkCentre 5945/5955 Multifunction Printer Quick Start Guide ... - Page 2 ® ® ©2014 Xerox Corporation. All rights reserved. Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and/or other countries. Other company trademarks are also acknowledged. Version 1.0: July 2014...
- Page 3 ® WorkCentre 5845/5855/5865/5875/5890 User Guide...
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Page 4: Table Of Contents
® WorkCentre 5945/5955 Table of Contents Safety and Regulations Notices and Safety ..............3 Safety Labels and Symbols . - Page 5 ® WorkCentre 5945/5955 Quick Start Guide...
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Page 6: Safety And Regulations
Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards. -
Page 7: Electrical Supply
® Safety and Regulations WorkCentre XXXX Electrical Supply This document provides important electrical supply safety information that you should read before installing or using the device. Read the information in the following sections: • Power Outlet Electrical Safety • Power Cord Electrical Safety •... -
Page 8: Emergency Power Off
Always locate the device in an area that has adequate ventilation and room for servicing. Note: Your Xerox device is equipped with an energy saving function to conserve power when the device is not in use. The device may be left on continuously. -
Page 9: Disconnect Device
® Safety and Regulations WorkCentre XXXX • Any part of the device is damaged. Disconnect Device The power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet. -
Page 10: Basic Regulations
Connect the device into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio/television technician for help. Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the device. User Guide... -
Page 11: European Union
To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this device can be obtained from Xerox. European Union Lot 4 Imaging Equipment Agreement Environmental Information... -
Page 12: Turkey Rohs Regulation
Some Xerox models below these speed bands may also be enabled with 2-sided printing settings defaulted on at the time of install. Continuing to use the duplex function will reduce the environmental impact of your work. -
Page 13: Copy Regulations
® Safety and Regulations WorkCentre XXXX Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: •... - Page 14 ® Safety and Regulations WorkCentre XXXX • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc.
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Page 15: Other Countries
® Safety and Regulations WorkCentre XXXX Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions: • Currency notes • Bank notes and cheques •... - Page 16 If this Xerox device causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible.
- Page 17 Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom, Iceland, Liechtenstein, Norway. In the event of problems, you should contact your local Xerox representative in the first instance.This product has been tested to and is compliant with TBR21 OR ES 103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.The product may be configured to be...
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Page 18: South Africa
® Safety and Regulations WorkCentre XXXX South Africa This modem must be used in conjunction with an approved surge protection device. New Zealand The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, it does not provide any sort of warranty, and it does not imply that any Telepermitted product is compatible with all Telecom network services. -
Page 19: Product Recycling And Disposal
If you are managing the disposal of your Xerox device, please note that the device may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the device was placed on the market. - Page 20 Power Save Mode, please consider that this device may then only switch to a lower energy level after a longer period of time or not at all.To learn more about Xerox’s participation in sustainability initiatives, please visit our site at: http://www.xerox.com/about-xerox/environment/enus.html...
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Page 21: Material Safety Data
Environment, Health and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox device and supplies, please contact the customer help line for your area. Device safety information is also available on the Xerox website www.xerox.com/about-xerox/... - Page 22 ® Safety and Regulations WorkCentre XXXX Canada: For Environment, Health, and Safety information call 1-800 ASK-XEROX Europe: For Environment, Health, and Safety information call +44 1707 353 434 User Guide...
- Page 23 ® Safety and Regulations WorkCentre XXXX User Guide...
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Page 24: Getting Started
There are several configurations available which provide either 45 or 55 copies or prints a minute. All configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information. 1. Document Feeder and Document Glass: Used for scanning single or multiple documents. -
Page 25: Locating The Serial Number For Your Device
If you require further assistance, call our experts at the Xerox Support Center, or contact your local representative. When telephoning please quote the machine serial number. The Xerox Support Center or local representative telephone number is provided when the device is installed. -
Page 26: Services And Options
XXXX Services and Options Identifying the WorkCentre 5945 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. - Page 27 Wireless Print Kit enables connection to a wireless network. • Xerox Secure Access provides a card reading device to restrict access to the device. • Network Accounting enables the tracking of device usage for Print, Copy and Scan jobs from multiple devices over the network.
- Page 28 ® Getting Started WorkCentre XXXX Identifying the WorkCentre 5955 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware.
- Page 29 Wireless Print Kit enables connection to a wireless network. • Xerox Secure Access provides a card reading device to restrict access to the device. • Network Accounting enables the tracking of device usage for Print, Copy and Scan jobs from multiple devices over the network.
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Page 30: Identifying The Control Panel Buttons
® Getting Started WorkCentre XXXX Describing the Finishing Devices Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). •... -
Page 31: Power On And Off
® Getting Started WorkCentre XXXX 6. Log In/Out: Use to enter log in details, and to log out. 7. Help: Displays help messages for device features. 8. Numeric Keypad: Use to enter alphanumeric characters. 9. Dial Pause: Use to insert a pause when dialing a fax number. 10. - Page 32 ® Getting Started WorkCentre XXXX 1. Press the Power button on the control panel. 2. Select the Power Off button on the touch screen. 3. Select the Power Off button again to confirm that the device should power off. Note: Confirming power off will result in the deletion of any jobs currently in the queue.
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Page 33: Loading Documents
® Getting Started WorkCentre XXXX 4. To re-activate the device when in Low Power or Sleep mode, press the Power button. The device takes longer to recover from Sleep mode. Note: If there are any pages in the document feeder input tray when the device powers on or exits power save mode you will be prompted to reload the documents. -
Page 34: Print
Printing a Document using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. - Page 35 In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers.
- Page 36 Printing a Document using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 37 Printing a Document using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device.
- Page 38 Printing a Document using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 39 In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers.
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Page 40: Fax
® Getting Started WorkCentre XXXX Explaining the Fax Options There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. If the Fax (Embedded Fax) service is installed, your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. -
Page 41: Sending An Internet Fax
® Getting Started WorkCentre XXXX If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. -
Page 42: Sending A Server Fax
® Getting Started WorkCentre XXXX 4. Select the Internet Fax button. 5. If required, select the Internet Fax tab. This is usually the active tab when the Internet Fax service opens. 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. •... -
Page 43: Faxing From Your Computer
Sending a Fax using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. - Page 44 (if you include a cover sheet generated by the print driver). 3. Select the Xerox PS driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from.
- Page 45 ® Getting Started WorkCentre XXXX Click the OK button to see the search results. • Select the Add button. Click the OK button. 7. If required, select more than one recipient from the Recipients list by clicking the first recipient, pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient.
- Page 46 Sending a Fax using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 47 ® Getting Started WorkCentre XXXX 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Fax from the Job Type dropdown menu. Either Click the Add Recipient button to add a new recipient manually. •...
- Page 48 ® Getting Started WorkCentre XXXX If required, select the Sender Telephone Number entry box and use your keyboard to enter your telephone number. If required, select the Sender E-mail Address entry box and use your keyboard to enter your e-mail address. If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to.
- Page 49 Sending a Fax using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 50 ® Getting Started WorkCentre XXXX • Click the Add From Address Book button to add a recipient stored in the address book. Select the contact required from the list. • If the contact list is long, click in the Search... entry box and use your keyboard to enter the contact details.
- Page 51 Sending a Fax using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 52 ® Getting Started WorkCentre XXXX 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Fax from the Job Type dropdown menu. Either Click the Add Recipient button to add a new recipient manually. •...
- Page 53 ® Getting Started WorkCentre XXXX If required, select the Sender Telephone Number entry box and use your keyboard to enter your telephone number. If required, select the Sender E-mail Address entry box and use your keyboard to enter your e-mail address. If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to.
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Page 54: Using Workflow Scanning
® Getting Started WorkCentre XXXX Using Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. - Page 55 ® Getting Started WorkCentre XXXX If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
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Page 56: Saved Jobs
Saving Jobs using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. - Page 57 Saving Jobs using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 58 Saving Jobs using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 59 Saving Jobs using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
- Page 60 3. Select the Xerox XPS driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from.
- Page 61 ® Getting Started WorkCentre XXXX Use Print From Saved Jobs to print jobs which have been saved in a folder on the device using the Saved Jobs feature. Saved Jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from Internet Services.
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Page 62: Enhancing Productivity
® Getting Started WorkCentre XXXX Use the Saved Jobs option as a convenient way to store commonly used documents that you need to print, such as forms. Saved jobs can be stored using your print driver and Internet Services. You can print Saved Jobs from the device Control Panel and Internet Services. -
Page 63: Maintenance And Consumables
® Getting Started WorkCentre XXXX If a job is held in the list, it may require additional resources or a secure code to print. The reason for the held status is displayed on the Job Progress screen. Once the requirement has been met or the correct secure code entered, the job is released for printing. -
Page 64: Output Trays
2. Wipe away any residue with a clean cloth or paper towel. 3. Use a lint-free cloth, lightly dampened with water, Xerox cleaning fluid or Xerox film remover to clean the under side of the document cover or document feeder and the complete circumference of the Constant Velocity Transport roll. -
Page 65: Help
If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the help button to open the Xerox online help. You will need to be connected to the internet to use this help feature. - Page 66 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the help button to open the Xerox online help. You will need to be connected to the internet to use this help feature.
- Page 67 Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the help button to open the Xerox online help. You will need to be connected to the internet to use this help feature.
- Page 68 For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.
- Page 69 ® Getting Started WorkCentre XXXX User Guide...
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