Xerox WorkCentre 5945 User's Manual And Warranty page 616

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Click the Apply button.
•
13. Select the Filing Options required. This area allows you to specify the file format for your
scanned images.
• Select the Edit button.
• Select the type of file required.
• PDF (Portable Document Format) produces a single file, or an individual file per page.The
output is not searchable. Depending on the receiving device, the PDF selection may not be
compatible when the resolution is set to 200 dpi. This option is best used for sharing and
printing documents.
• PDF/A produces a single file, or an individual file per page. The output is not searchable.
This is best used for long-term archival storage of electronic documents.
• XPS (XML Paper Specification) outputs a single file, or an individual file per page. The
output is not searchable. XPS is best used for sharing and printing documents containing
text and photos.
• TIFF (Tagged Image File Format) produces a single file or an individual file per page. The
output is not searchable. TIFFs are best used for archiving.
• JPEG produces files best used for on-screen viewing and sharing of files. JPEG files are not
searchable or created as multi-page documents.
• Select the page option required.
• Multi-Page produces a single file containing several pages of scanned images.
• 1 File per Page produces a separate file for each image scanned.
• Select the Image Only search setting required.
• Image Only produces images that are not searchable.
• Searchable results in searchable text. If required, use the drop-down menu to change the
language your document is written in.
• Click the Apply button.
14. Select the Job Assembly option required.
• Select the Edit button.
• Check the Build Job checkbox to enable the Build Job option for users. Leave the checkbox
unchecked to prevent people using this option.
• Click the Apply button.
15. Select the Filename Extension option required.
• Select the Edit button.
• Check the Lower Case radio button to display file extensions in lower case characters,
such as .pdf. Or check the Upper Case radio button to display the extensions as capital
letters, such as .PDF.
• Click the Apply button.
• Select the OK button.
16. Select the Report options required.
• Select the Edit button.
• Check the Confirmation Sheet checkbox to have the device print a confirmation sheet
when a job has been completed successfully. Leave the box empty to disable the
confirmation sheet option.
• Check the Save Job Log (.XST) in Repository checkbox to create a report with
information about your scan job. The report is filed in the same place as your scanned
image.
• Click the Apply button.
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WorkCentre 5945/5955
User Guide