Filing Options - Xerox WorkCentre 5945 User's Manual And Warranty

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Using a User ID to Log In at the Device
Using Internet Services to find System Administrator Contact Details
System Administrator Guide
Using the Scan To Feature

Filing Options

Setting a File Format using the Scan To Feature
Use the Scan To... Feature to scan a document and store it in a folder on your computer or network.
To use Scan To you need to create an entry in the Device Address Book which contains the path to
the location that you want to scan to.
The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the
Device Address Book.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Scan To features.
Use the Filing Options to specify details about the scanned images to be stored, such as the file
format, whether the document is stored as a single file per page or as a multi-page document, or
whether the scanned document should be searchable.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press the Clear All button on the control panel to cancel any previous programming selections.
3. Press the Services Home button.
4. Select the Scan To... button on the touch screen.
5. If required, select the Device Address Book button. (Your System Administrator may have set
up the address book to automatically open.)
6. Select the address required.
7. Select the Add To Recipients button.
8. Select the OK button.
9. Select the Filing Options tab.
10. Select the File Format button.
11. Select the type of file required.
• PDF (Portable Document Format) produces a single file, or an individual file per page.The
output is not searchable. Depending on the receiving device, the PDF selection may not be
compatible when the resolution is set to 200 dpi. This option is best used for sharing and
printing documents.
• PDF/A produces a single file, or an individual file per page. The output is not searchable.
This is best used for long-term archival storage of electronic documents.
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