Xerox WorkCentre 5945 User's Manual And Warranty page 230

Scan
4. Select the Workflow Scanning button on the touch screen.
Note: If your System Administrator has added mandatory fields to the default template you
will be asked to complete the required document information as soon as you select the
Workflow Scanning button.
5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow
Scanning service opens.
6. Select the All Templates button.
7. Select the Remotely Stored Templates button.
8. Select the template required.
9. If required, ensure the latest templates are available by selecting Update Templates from the
Advanced Settings tab.
10. Select any options required.
11. Press the Start button on the control panel to scan the original.
12. Remove the original from the document feeder or document glass when scanning has
completed.
13. Press the Job Status button on the device control panel to view the job list and check the status
of the job.
More Information
Explaining What Workflow Scanning Does and How It Works
Using a User ID to Log In at the Device
Using Internet Services to find System Administrator Contact Details
System Administrator Guide
Assigning Descriptive Data to a Workflow Scanning Job
Creating a New Template in Internet Services
Using the Scan to Mailbox Templates in Workflow Scanning
Workflow Scanning converts hard copy documents into electronic images and saves them into
network filing destinations (repositories).
A Template must be used when a scan is made - the template contains the filing destination
address and other scan settings such as the image quality. When making a scan you can edit the
scan settings but not the filing destination.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.
Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can
retrieve your stored documents at the device using the Print From feature, or at your computer
using Internet Services. Scan to Mailbox provides you with a scanning method that is very easy to
set up and use.
You can store your documents in the Default Public Folder or create a private folder. If you create a
private folder, you must enter a name and password to access the folder. All users can create private
folders. Your System Administrator can choose to set up the Scan to Mailbox option so that you
have to enter a password to access a folder.
The Default Public Folder and any private folders which have been set up are displayed on the
device in the Workflow Scanning templates list, and in the Print From feature.
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WorkCentre 5945/5955
User Guide