Performing Nightly User Upkeep - Novell GROUPWISE 8 - ADMINISTRATION Administration Manual

You might want to create several disk space management events with different triggers and actions.
For some specific suggestions on implementing disk space management, see
"Managing Disk Space Usage in the Post Office," on page
POA Web Console You can view the currently scheduled disk check events on the
Events page.

36.4.3 Performing Nightly User Upkeep

To keep GroupWise users' mailboxes and calendars up to date, the following activities must be
performed each day:
Advance uncompleted tasks to the next day
Delete expired items from users' mailboxes
Empty expired items from the Trash
Synchronize each user's Frequent Contacts Address Book and personal address books with the
GroupWise Address Book
Synchronize user addresses in personal groups with the GroupWise Address Book, in case
users have been moved, renamed, or deleted
The upkeep performed is determined by the settings located in each user's Cleanup options (Tools >
Options > Environment Options > Cleanup). Auto-Delete is run by the POA during user upkeep,
while Auto-Archive is run by the client as soon as the user accesses his or her mailbox. In Caching
mode, Auto-Delete is also run by the client.
Unread items such as messages and upcoming appointments are not deleted. However, unread
calendar items such as appointments, reminder notes, and tasks that are scheduled in the past are
deleted.
Although user upkeep includes deletion activities, it does not necessarily reduce mailbox disk space
usage. To reduce disk space usage, see
Office," on page
You can configure the POA to take care of these user upkeep activities once a day, at a convenient
time.
1 In ConsoleOne, browse to and right-click the POA object, then click Properties.
2 Click GroupWise > Maintenance to display the POA Maintenance page.
526 GroupWise 8 Administration Guide
Section 12.3, "Managing Disk Space Usage in the Post
190.
Section 12.3,
190.
Scheduled