Ricoh 920F Operating Instructions Manual page 731

5. Fax via Computer
• SmartDeviceMonitor for Admin must be installed in advance.
• When destinations registered in groups by this machine are inserted into Address Book, each person's
destination is determined according to the following order of priority (check before inserting and
changing the order of priority, if necessary): IP-Fax destination
• You may not be able to use the machine when it is updating the Address Book using CSV files (retrieved
using SmartDeviceMonitor for Admin) that contain user codes.
• For details, see "SmartDeviceMonitor for Admin" Help.
Copying the Machine's Address Book to a Computer
1. Launch SmartDeviceMonitor for Admin
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The machine is automatically detected and its model and IP address appear in the network list.
If nothing appears in the list, select [Search/Monitoring Settings] in the [Group] menu, enter the
machine's IP address, then click [Add], and then click [OK]. Then check the machine's IP address. To
do this, on the machine's control panel, press the [User Tools/Counter] key, then select [System
Settings], [Interface Settings], [Network], and then [Machine IPv4 Address]. Then press [IP Add.]. If
the machine's IP address still does not appear in the list, check the settings of any security applications
that are installed, as these settings might be disabling display of the IP address.
2. Select the model of your machine, click [Tools], and then click [Address Management Tool].
3. In the [Enter Authentication Information] dialog box, specify the user name and password,
and then click [OK].
Enter the factory-set user name "admin", and leave the password blank.
The "Address Management Tool - Receiving Information" message appears briefly, and then the
machine's Address Book appears.
4. In the [Address Management Tool] dialog box, click [File], and then click [Export Data].
If the "The password information cannot be reused in any device" message appears, click [OK].
5. Select where to store the file, and then click [Save].
The following three files will be stored:
• "Machinemodel_addr.csv"
• "Machinemodel_faxinfo.csv"
• "Machinemodel_taginfo.csv"
"Machinemodel_addr.csv" will be used as the Address Book file.
The Address Book data is now stored in the computer.
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Fax number E-mail address