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Ricoh 920F Operating Instructions Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
1
Placing Originals
2
Copying
3
Copier Features
4
Appendix

Operating Instructions

Copy Reference

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  • Page 1: Operating Instructions

    Operating Instructions Copy Reference Placing Originals Copying Copier Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine..........................3 Notice..................................5 Important.................................5 How to Read This Manual..........................6 Symbols................................6 Name of Major Item............................6 Note................................6 Laws and Regulations............................7 Legal Prohibition.............................7 Display.................................8 Reading the Display and Using Keys......................8 1. Placing Originals Originals................................11 Sizes and Weights of Recommended Originals..................11 Sizes Selectable as Regular Size Originals....................12 Missing Image Area............................13 Placing Originals..............................15...
  • Page 4 Duplex Copying...............................43 Combined Copying............................47 One-Sided Combine...........................47 Two-Sided Combine............................51 Series Copies..............................54 Finishing................................56 Sort................................56 Adjusting Copy Image Density........................58 Selecting the Original Type..........................59 Selecting Copy Paper............................60 3. Copier Features Accessing User Tools............................61 Changing Default Settings...........................61 Quitting User Tools............................62 User Tools Menu..............................63 4. Appendix Function Compatibility.............................67 Trademarks...............................69 INDEX...

  • Page 5: Manuals For This Machine

    Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
  • Page 6 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.

  • Page 7: Notice

    Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

  • Page 8: How To Read This Manual

    How to Read This Manual • For proper use of this product, be sure to read About This Machine first. Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.

  • Page 9: Laws And Regulations

    Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.

  • Page 10: Display

    Display This section explains how to read the display and how to use the selection keys on the initial copy display. • The copy display is set as the default screen when the machine is turned on. Initial copy display BRH201S 1.
  • Page 11 3. [OK] key Press to set a selected item or entered numeric value. 4. Scroll keys Press to move the cursor to each direction one by one. When [ ], [ ], [ ], or [ ] appears in this manual, press the scroll key of the same direction.

  • Page 13: Placing Originals

    1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended originals for the ADF: Metric version Original location...

  • Page 14: Sizes Selectable As Regular Size Originals

    1. Placing Originals • Originals other than those specified on “Sizes and Weights of Recommended Originals” • Stapled or clipped originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper •...

  • Page 15: Missing Image Area

    Originals Exposure glass BRH010S BRH011S • When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. For details about custom size originals, see “Custom sizes”. • For 2-sided originals that can be placed in the ADF, the horizontal size is 160-356 mm (6.3-14 inches).
  • Page 16 1. Placing Originals BAT019S 1. 0.5 - 4.5 mm (0.02 - 0.18 inches) 2. 1.0 - 5.0 mm (0.04 - 0.20 inches) * 3. 0.5 - 3.5 mm (0.02 - 0.14 inches) 4. 1.0 - 5.0 mm (0.04 - 0.20 inches) * Back of 2-sided copy: 2.2-6.2 mm (0.09-0.25 inches)

  • Page 17: Placing Originals

    Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. •...

  • Page 18: Placing Originals In The Adf

    1. Placing Originals Lift the exposure glass cover or ADF. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be copied. BRH019S 1. Positioning mark Lower the exposure glass cover or ADF.

  • Page 19: Specifying Original Size When A Paper Tray Is Selected

    Placing Originals Be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction. BRH021S 1. Limit mark 2. Document guide • Originals that are 160 mm (6.3 inches) or less along the feed direction, such as A5 or 5 ×...
  • Page 20 1. Placing Originals Select the paper tray using [ ] or [ ]. Press the [ ] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key. Select the original size using the scroll keys, and then press the [OK] key. The "Programmed"...
  • Page 21 Placing Originals • Exposure glass: vertical 139-216 mm (5.5-8.5 inches), horizontal 160-356 mm (6.3-14 inches) Select the paper tray using [ ] or [ ]. Press the [ ] key. Select [Custom Size] using [ ] or [ ], and then press the [OK] key. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the [OK] key.

  • Page 22: Specifying Original Size When The Bypass Tray Is Selected

    1. Placing Originals Enter the vertical size of the original (Vert.) with the number keys, and then press the [OK] key. The "Programmed" message appears. When the custom size originals settings are registered, appears on the top of the copy display.
  • Page 23 Placing Originals Select [Original Size] using [ ] or [ ], and then press the [OK] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key. Select the original size using the scroll keys, and then press the [OK] key. The "Programmed"...
  • Page 24 1. Placing Originals Select the bypass tray using [ ] or [ ]. Press the [ ] key. Select [Original Size] using [ ] or [ ], and then press the [OK] key. Select [Custom Size] using [ ] or [ ], and then press the [OK] key. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the [OK] key.
  • Page 25 Placing Originals • To change the value you entered, press the [Clear/Stop] key, and then enter a new value. • To cancel the size you have set, press the [Clear Modes] key.
  • Page 26 1. Placing Originals...

  • Page 27: Copying

    2. Copying This chapter describes the basic procedure for making copies. Basic Procedure This section describes the basic procedure for making copies. • When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs.
  • Page 28 2. Copying Press the [Start] key. BRH203S The machine starts copying. When placing originals on the exposure glass, press the [ ] key after all originals are scanned. Copies are delivered face down. When the copy job is finished, press the [Clear Modes] key to clear the settings. •...

  • Page 29: Copying From The Bypass Tray

    Copying from the Bypass Tray Copying from the Bypass Tray The bypass tray allows you to copy non-standard paper. Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes, and paper that cannot be loaded in the paper trays. •...
  • Page 30 2. Copying Push up the release lever. BRH024S 1. Release lever Align the paper guides to the paper size, and then insert the paper face down. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. BRH025S 1.

  • Page 31: Copying Onto Regular Size Paper

    Copying from the Bypass Tray 1. Release lever The bypass tray is selected on the display. Select the size and type of the paper. Press the [OK] key. Place the originals, and then press the [Start] key. When the copy job is finished, press the [Clear Modes] key to clear the settings. Close the bypass tray.

  • Page 32: Copying Onto Custom Size Paper

    2. Copying Select [Paper Size] using [ ] or [ ], and then press the [OK] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key. Select the paper size using the scroll keys, and then press the [OK] key. The "Programmed"...

  • Page 33: Copying Onto Ohp Transparencies

    Copying from the Bypass Tray Select [Custom Size] using [ ] or [ ], and then press the [OK] key. Enter the horizontal size of the paper (Horiz.) with the number keys, and then press the [OK] key. Enter the vertical size of the paper (Vert.) with the number keys, and then press the [OK] key.

  • Page 34: Copying Onto Thick Paper

    2. Copying Select [Paper Type] using [ ] or [ ], and then press the [OK] key. Select [OHP (Transparency)] using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Select the paper size, if required. Place the originals, and then press the [Start] key.

  • Page 35: Copying Onto Envelopes

    Copying from the Bypass Tray Select the paper size, if required. Place the originals, and then press the [Start] key. When the copy job is finished, press the [Clear Modes] key to clear the settings. • Printing on thick paper may be slower than printing on plain paper. •...
  • Page 36 2. Copying Printable area The following areas of envelopes can be printed on: BRH015S 1. Feeding direction 2. Printable area 3. 10 mm (0.4 inches) 4. 10 mm (0.4 inches) 5. 10 mm (0.4 inches) Orientation of Originals and Envelopes Originals and envelopes must be placed in the same orientation.
  • Page 37 Copying from the Bypass Tray Insert the envelopes with the side you want to copy face down. BRH027S 1. Release lever Press the [ ] key. Select [Paper Size] using [ ] or [ ], and then press the [OK] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key.
  • Page 38 2. Copying Select [Paper Type] using [ ] or [ ], and then press the [OK] key. Select [Thick Paper] using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Place the original, and then press the [Start] key. When the copy job is finished, press the [Clear Modes] key to clear the settings.
  • Page 39 Copying from the Bypass Tray • Load only one size and type of envelope at a time. • Before loading envelopes, check they are rectangular in shape. • For details about supported envelope types, see “Envelopes”, About This Machine.

  • Page 40: Reducing Or Enlarging Originals

    2. Copying Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio. Preset Reduce/Enlarge This function allows you to reduce or enlarge images by selecting a preset ratio. BAS030S Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner will be the base point.
  • Page 41 Reducing or Enlarging Originals Press [R/E]. Press [Enlarge] or [Reduce]. Select a ratio using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Place your originals, and then press the [Start] key. • You can select one of five preset ratios (two enlargement ratios, three reduction ratios). •...

  • Page 42: Zoom

    2. Copying • p.63 "User Tools Menu" Zoom You can specify the reproduction ratio in increments of 1%. BAS032S • The reproduction ratios you can specify are 50 - 200%. • You can select a ratio regardless of the size of an original or copy paper. With some ratios, parts of the image might not be copied or margins will appear on copies.
  • Page 43 Reducing or Enlarging Originals Specify a ratio using [ ] or [ ], and then press the [OK] key. Pressing [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down the relevant key changes the ratio in increments of 10%. The "Programmed"...
  • Page 44 2. Copying • To change the value you entered in step 3, press the [Clear/Stop] key, and then enter a new value.

  • Page 45: Duplex Copying

    Duplex Copying Duplex Copying This section describes how to make duplex copies. Copies two 1-sided pages or one 2-sided page onto a 2-sided page. • You cannot use the bypass tray with this function. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. BAS034S 2 Sided 2 Sided...
  • Page 46 2. Copying BAT036S Press the [Duplex] key. BRH204S The indicator goes on. Select the duplex mode using [ ] or [ ], and then press the [OK] key.
  • Page 47 Duplex Copying Select the original orientation using [ ] or [ ], and then press the [OK] key. Select the duplex orientation using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Place the originals, and then press the [Start] key. •...
  • Page 48 2. Copying • When an odd number of originals are placed in the ADF, the back of the last page of copied paper is blank. • During copying, the image is shifted to allow for the binding margin. • By default, a binding margin is made on the back side. •...

  • Page 49: Combined Copying

    Combined Copying Combined Copying This section describes how to make combined copies. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. •...
  • Page 50 2. Copying BAS038S 1 Sided 4 Pages Combine 1 Side Copies four 1-sided originals to one side of a sheet. BAS039S 2 Sided 1 Page Combine 1 Side Copies one 2-sided original to one side of a sheet. BAS041S 2 Sided 2 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet.
  • Page 51 Combined Copying BAS042S Orientation of the original and image position of combine Portrait ( ) originals BLF013S Landscape ( ) originals BLF014S Placing originals (originals placed in the ADF) • Originals read from left to right BAT046S • Originals read from top to bottom BAT047S...
  • Page 52 2. Copying Press the [Combine/Series] key. BRH205S The indicator goes on. Select the combine mode using [ ] or [ ], and then press the [OK] key. Select the original orientation using [ ] or [ ], and then press the [OK] key. The "Programmed"...

  • Page 53: Two-Sided Combine

    Combined Copying • To display the screen in step 3, select [Always Specify] for [Orientation] with Copier Features in User Tools. If [Do not Specify] is selected, proceed to step 4. For details about Orientation, see “User Tools Menu”. • p.63 "User Tools Menu" Two-Sided Combine Combines various pages of originals onto two sides of one sheet.
  • Page 54 2. Copying 2 Sided 2 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. BAS050S 2 Sided 4 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with four pages per side. BAT051S 1.
  • Page 55 Combined Copying Select the combine mode using [ ] or [ ], and then press the [OK] key. Select the original orientation using [ ] or [ ], and then press the [OK] key. Select the duplex orientation using [ ] or [ ], and then press the [OK] key. The "Programmed"...

  • Page 56: Series Copies

    2. Copying Series Copies Separately copies the front and back of a 2-sided original onto two sheets. 2 Sided 1 Sided You can make 1-sided copies from 2-sided originals. BAS104S Press the [Combine/Series] key. BRH205S The indicator goes on. Select [Series:2Sided Orig.] using [ ] or [ ], and then press the [OK] key. Select the original orientation using [ ] or [ ], and then press the [OK] key.
  • Page 57 Series Copies The "Programmed" message appears. Place the originals, and then press the [Start] key. • To cancel the Series Copies function in step 1, press the [Combine/Series] key again. Make sure the indicator goes off. • To display the screen in step 3, select [Always Specify] for [Orientation] with Copier Features in User Tools.

  • Page 58: Finishing

    2. Copying Finishing You can sort your copies. Sort The machine assembles copies as sets in sequential order. BAS053S Press the [Sort] key. BRH206S The indicator goes on. Enter the number of copy sets using the number keys. Place the originals, and then press the [Start] key. •...
  • Page 59 Finishing Changing the number of sets You can change the number of copy sets during copying. • This function can only be used when the Sort function is selected. While "Copying..." is displayed, press the [Clear/Stop] key. Press [Sets]. Enter the number of copy sets with the number keys, and then press [Resume]. Copying starts again.

  • Page 60: Adjusting Copy Image Density

    2. Copying Adjusting Copy Image Density You can adjust the density of the overall original in five steps. Press the [Lighter] or [Darker] key to adjust the image density. The density indicator moves. BRH207S The image density changes in five increments as follows: BRH017S...

  • Page 61: Selecting The Original Type

    Selecting the Original Type Selecting the Original Type Select an original type that is suitable for your originals. There are three original types available: Text Select this mode when your originals contain only text (no pictures). Photo Delicate tones of photographs and pictures can be reproduced with this mode. •...

  • Page 62: Selecting Copy Paper

    2. Copying Selecting Copy Paper Select the tray containing the paper you want to copy onto: a paper tray or the bypass tray. Select the desired tray using [ ] or [ ]. The selected tray and paper size are displayed.

  • Page 63: Copier Features

    3. Copier Features This chapter describes user tools in the Copier Features menu. Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished.

  • Page 64: Quitting User Tools

    3. Copier Features • Press the [Escape] key to return to the previous display. • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to quit the settings of User Tools. Press the [User Tools/Counter] key.

  • Page 65: User Tools Menu

    User Tools Menu User Tools Menu This section describes the User Tools in Copier Features. Default settings are shown in bold type. Auto Tray Switching If you load paper of the same size and in the same orientation in two trays, the machine automatically shifts to the other when the first tray runs out of paper (when “On”...
  • Page 66 3. Copier Features • Special Mode 5 normal text originals (reproducing the background) The default setting for “Original Type 1 (Text)” is Text Mode 1. The default setting for “Original Type 2 (Photo)” is Photo Mode 1. Duplex Mode Priority You can select the type of Duplex function effective when the machine is turned on, reset, or modes are cleared.
  • Page 67 User Tools Menu The default setting is 71% (Metric version) / 65% (Inch version). Duplex Margin You can specify left margin on the back side of copies, and top margin on the front side. The default setting for “Top Margin” is 5 mm (Metric version) / 0.2 inch (Inch version). The default setting for “Left Margin”...
  • Page 68 3. Copier Features...

  • Page 69: Appendix

    4. Appendix This chapter describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank: These modes can be used together. : These modes cannot be used together. The second mode selected will be the mode you are working The following shows the combinations of functions: BRH018S *1 A function incompatibility message appears if you load a sheet that exceeds 357 mm (14 inches) with the two-...
  • Page 70 4. Appendix *2 A function incompatibility message appears if you load a sheet that exceeds 357 mm (14 inches). Copying is not possible until one of the functions is disabled. *3 The mode selected second changes the reduce/enlarge ratio. *4 A function incompatibility message appears if you select two conflicting functions. Copying is not possible until one of the functions is disabled.

  • Page 71: Trademarks

    Trademarks Trademarks ® ® Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and /or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 72 4. Appendix...

  • Page 73: Index

    INDEX Accessing User Tools..........Image density............ADF.............. Image position of combine........6, 11, 16 Adjusting copy image density......Initial display............Auto document feeder..........Auto Tray Switching..........Legal Prohibition............Letterhead Setting..........Base point of Reduce/Enlarge......Basic procedure............ Manuals for this machine........Bypass tray............
  • Page 74 Quitting User Tools..........Reading the display and using keys....... Recommended originals........Reducing originals..........Regular size originals........17, 20 Regular size paper..........Reproduction Ratio..........Selectable original size......... Selecting a preset ratio......... Selecting a ratio using the scroll keys....Selecting copy paper........60, 61 Series Copies............
  • Page 75 © 2010...
  • Page 76 D115-7110...

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