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E-Mail
7. Use the touch screen keyboard to enter the e-mail address of the recipient.
•
The number of alphanumeric characters that can be entered depends on the size of the
characters chosen. Once the end of the entry box has been reached no more characters
can be added.
•
To delete a character use the backspace X button.
•
Use the special characters button to access special characters such as $ and %.
•
Buttons with an icon in the lower right corner have accented or additional characters
available. Select and hold the button to view related characters in a pop-up menu. Select
the desired character from the pop-up menu.
8. Select the Add button.
•
If you want to send the document to more than one recipient enter the additional details,
one recipient at a time, and select the Add button again until all the recipients have been
added.
9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the
touch screen keyboard to enter the recipient details and then select the Add button.
Note:
At least one To address must be selected, documents cannot be sent to a Cc address
alone.
10. Select the Close button to save the information you entered.
11. If required, select the From... button and use the touch screen keyboard to enter or edit the
From address for the e-mail.
Note:
Your System Administrator may choose to lock the From button to prevent the preset
From address being altered.
•
Select the OK button.
12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the
subject title for the e-mail.
•
Select the OK button.
13. If required, select the File Name button and use the touch screen keyboard to enter a name
for the file created from your scanned document. If you choose not to enter a file name a
default name entered by your System Administrator will be used.
Select the OK button.
•
14. Select the E-mail Options tab.
15. Select the File Format button.
16. Select the type of file required.
•
PDF (Portable Document Format) produces a single file, or an individual file per page.The
output is not searchable. Depending on the receiving device, the PDF selection may not be
compatible when the resolution is set to 200 dpi. This option is best used for sharing and
printing documents.
•
PDF/A produces a single file, or an individual file per page. The output is not searchable.
This is best used for long-term archival storage of electronic documents.
•
XPS (XML Paper Specification) outputs a single file, or an individual file per page. The
output is not searchable. XPS is best used for sharing and printing documents containing
text and photos.
•
TIFF (Tagged Image File Format) produces a single file or an individual file per page. The
output is not searchable. TIFFs are best used for archiving.
•
JPEG produces files best used for on-screen viewing and sharing of files. JPEG files are not
searchable or created as multi-page documents.
17. Select the page option required.
•
Multi-Page produces a single file containing several pages of scanned images.
User Guide
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WorkCentre
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547
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Table of Contents
Troubleshooting
