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Xerox WorkCentre 7800 Series System Administrator Manual

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Xerox WorkCentre 7800 Series
Multifunction Printer
Imprimante multifonction
Xerox
WorkCentre
®
System Administrator Guide
Guide de l'administrateur système
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Guía del administrador del sistema
Português
Guia de Administração do Sistema
7800 Series
®

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  Summary of Contents for Xerox WorkCentre 7800 Series

  • Page 1 Xerox WorkCentre 7800 Series Multifunction Printer Imprimante multifonction Xerox WorkCentre 7800 Series ® ® System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema...
  • Page 2 © 2013 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.
  • Page 3: Table Of Contents

    Connecting Directly to a Wireless Network ......................32 IP ......................................33 Enabling TCP/IP ..............................33 Configuring the Network Address Manually at the Control Panel ............. 33 Configuring DNS Settings at the Control Panel ..................34 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 4 HTTP Web Services ............................... 56 Accessing HTTP Advanced Settings ....................... 56 HTTP Advanced Settings ............................ 56 POP3 ....................................57 Proxy Server..................................58 Configuring the Proxy Server ..........................58 NTP ..................................... 59 WSD ....................................60 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 5 Configuring Authentication Settings ........................68 Configuring Local Authentication Settings ....................68 Configuring Network Authentication Settings ..................69 Configuring Xerox Secure Access Unified ID System Authentication Settings ......71 Configuring Convenience Authentication Settings .................. 73 Configuring Smart Card Authentication Settings..................74 Configuring Authorization Settings ........................
  • Page 6 Selecting Paper Tray Settings ........................122 Selecting Tray 1 Settings ..........................123 Setting Paper Size Preference ........................123 Saving and Reprinting Jobs ............................. 124 Enabling the Reprint Saved Jobs Feature ....................124 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 7 Changing Reduce/Enlarge Presets ........................ 145 Specifying ID Card Copy Settings ........................146 Disabling Automatic Image Rotation ......................... 147 Specifying Output Settings ............................. 148 Scanning Scanning to a Folder on the Printer ........................150 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 8 Scan to USB................................... 170 Enabling Scan to USB ............................170 Scanning to a User Home Folder .......................... 171 Configuring the Printer for the Xerox Scan Utility ..................173 Enabling Remote Scanning using TWAIN ......................174 Configuring Scan To Destination .......................... 175 Before You Begin..............................
  • Page 9 Contents LAN Fax ..................................197 Accounting Xerox Standard Accounting ............................ 200 Enabling Xerox Standard Accounting ......................200 Setting Service Tracking Options ........................200 General and Group Accounts .......................... 201 Adding a User and Setting Usage Limits ....................201 Managing User Information .......................... 202 Assigning Users to an Account ........................
  • Page 10 Customizing Printer Contact Information ......................234 Display Device Information ............................ 235 Xerox Online Support ..............................236 Enabling Xerox Online Support ........................236 Restarting the Printer in CentreWare Internet Services ................237 Restarting the Printer at the Control Panel ....................237 Taking the Printer Offline ............................
  • Page 11: Introduction

    Introduction This chapter includes: • Overview ....................................12 • More Information ................................13 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 12: Overview

    12. Configure Accounting. For details, see Accounting on page 199. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 13: More Information

    To locate third party and open source software disclosure notices and the terms and conditions related to the third party and open source software included with WorkCentre 7800 Series Multifunction Printer go to the Support – Drivers & Downloads page for this product at: www.xerox.com/office/WC780Xsupport...
  • Page 15: Initial Setup

    Initial Setup at the Control Panel ..........................20 • Initial Setup in CentreWare Internet Services ...................... 22 • Changing the System Administrator Password ....................26 • Setting the Date and Time ............................27 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 16: Physically Connecting The Printer

    Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 17: Assigning A Network Address

    33. If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 22. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 18: Connecting The Printer To A Wireless Network

    Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a Wireless Network on page 30. Note: You cannot connect to a wired network and a wireless network at the same time. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 19: Accessing Administration And Configuration Settings

    Enter or Return. In the top right area of the page, click Login. Under User ID, type admin. Under password, type the administrator password. The default password is 1111. Click Login. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 20: Initial Setup At The Control Panel

    To show dimensions in metric or imperial units, under Units, select an option. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma or Period. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 21: Installing Optional Software Features

    When you purchase an optional software feature, enable it by providing a feature installation key. Some ® features come with an activation code that you use to get a feature installation key. Go to the Xerox Software Activation Portal website at www.xeroxlicensing.xerox.com...
  • Page 22: Initial Setup In Centreware Internet Services

    In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. Under Action, next to User Permission Roles, click Edit. Under Actions, click Edit. Click the Services and Tools tab. Under Presets, select an option. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 23: Using The Configuration Overview Page

    Under Device Name, type a name for the printer. Under Location, type the location of the printer. ® Under Customer Asset Tag and Xerox Asset Tag, type unique identifiers as needed. Click Apply. Selecting Services to Appear on the Touch Screen Services must be enabled before they can be managed through the Tools and Feature Access page.
  • Page 24: Installing Optional Software Features

    When you purchase an optional software feature, enable it by providing a feature installation key. Some ® features come with an activation code that you use to get a feature installation key. Go to the Xerox Software Activation Portal website at www.xeroxlicensing.xerox.com...
  • Page 25: Physical Connection Settings

    − Software Tools disables Direct Printing via Driver. If you use Xerox Copier Assistant, select this option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities. − Direct Printing via Driver allows you to connect to the printer using a USB cable.
  • Page 26: Changing The System Administrator Password

    Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111. In CentreWare Internet Services, click Properties > Security.
  • Page 27: Setting The Date And Time

    To set the date, touch Date, select a format and set the date. To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 29: Network Connectivity

    • LDAP ...................................... 51 • HTTP ..................................... 55 • POP3...................................... 57 • Proxy Server ..................................58 • NTP ......................................59 • WSD ...................................... 60 • NetWare ....................................61 • AppleTalk .................................... 63 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 30: Connecting To A Wireless Network

    Wireless Network Interface, click Edit. ® Note: The Edit button is available after you install the Xerox Wireless Network Interface. To configure IPv4, IPv6, and DNS settings, on the Wireless Profile page, next to IP, click Edit. Configure settings as needed, then click Apply. The printer uses separate IP settings for wired and wireless network connections.
  • Page 31: Configuring Wireless Settings Manually

    Under Password, type and confirm a password. Click Select to save new password as needed. Click Save. 10. Navigate back to the Setup page, then click Properties > Connectivity > Setup. ® 11. Next to Xerox Wireless Network Interface, click Make Active. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 32: Connecting Directly To A Wireless Network

    Network Connectivity Connecting Directly to a Wireless Network ® Before you begin, purchase and install the Xerox Wireless Network Interface. Ensure that the printer is not connected to a wired Ethernet network. Restart the printer. Refer to the Configuration Report to find the self-assigned IP address of the printer, in the 169.254.x.x range.
  • Page 33: Enabling Tcp/Ip

    Touch Network Settings > TCP/IP Settings. Touch Dynamic Addressing. Touch Disabled, then touch OK. Touch IPv4, then type the IPv4 address, gateway address, and network mask. After each address, touch OK. When finished, touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 34: Configuring Dns Settings At The Control Panel

    Note: The printer uses separate IPv4, IPv6, and DNS settings for wired and wireless network ® connections. Before configuring wireless IP settings, install the Xerox Wireless Network Interface and connect to a wireless network. For details, see Connecting to a Wireless Network on page 30.
  • Page 35: Configuring Ipv6

    Note: The printer uses separate IPv4, IPv6, and DNS settings for wired and wireless network ® connections. Before configuring wireless IP settings, install the Xerox Wireless Network Interface and connect to a wireless network. For details, see Connecting to a Wireless Network on page 30.
  • Page 36: Configuring Dns

    Note: The printer uses separate IPv4, IPv6, and DNS settings for wired and wireless network ® connections. Before configuring wireless IP settings, install the Xerox Wireless Network Interface and connect to a wireless network. For details, see Connecting to a Wireless Network on page 30.
  • Page 37: Ftp/Sftp Filing

    Passive mode transfers data over a random port specified by the FTP server from a connection − made from the printer. − Active mode transfers data over a fixed, known port from a connection made from the server. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 38: Ipp

    Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely. In CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to IPP, click Edit. In the IPP Protocol Settings, for Protocol, select Enabled. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 39: Slp

    Multicast Radius defines how many routers the multicast packet can cross. Under Maximum Transmission Unit (MTU), type a value from 484 through 32768. Note: The maximum MTU for IP over Ethernet is 1500 bytes. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 40: Snmp

    SNMP use this password. CAUTION: Changes made to the GET or SET community names for this printer require corresponding changes to the GET or SET community names for applications using SNMP. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 41: Configuring Snmpv3

    Under Print Drivers/Remote Clients Account, click Account Enabled. To reset the default password, ® click Reset. This account allows Xerox clients and drivers limited access to objects on the printer. Click Save to apply the new settings or Undo to retain the previous settings.
  • Page 42: Configuring Snmp Advanced Settings

    Select the type of traps that the SNMP manager receives under Traps to be Received. Click Save to apply the new settings or Undo to retain the previous settings. Click Cancel to return to the previous page. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 43: Lpr/Lpd

    All (consistent with older implementations) puts all jobs on hold. The job prints when the printer receives all job data. This setting can cause jobs to print slowly but results in accurate banner page information. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 44: Ssdp

    Under Protocol, next to SSDP, click Edit. Under Protocol, select Enabled. Under Cache Control, type a number from 1 through 43200. Under Time to Live, type a number from 1 through 60. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 45: Microsoft Networking

    If DHCP and WINS are configured, the printer uses the IP address assigned by the DHCP server, and ignores the address from the WINS server. • You can use WINS and DNS address resolution at the same time. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 46: Raw Tcp/Ip Printing

    Enable Backchannel Data Transmission to Client, then, enable Out of Order Backchannel Data to allow data from several jobs to be interspersed. Note: Out of Order Backchannel Data is only available when Backchannel Data Transmission to Client is enabled. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 47 Job data is not parsed when bidirectional communication and PDL switching are disabled. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 48: Smb Filing

    SMB as needed. Features listed use SMB, but cannot use Kerberos authentication. Disable these features or configure them to use a protocol other than SMB for FIPS 140 compliance. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 49: Smtp Server

    System uses the information provided in the Login Name and Password Fields to access the − server. Enable Select to save new password to update the password for an existing Login Name. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 50: Configuring Smtp Connection Encryption Settings

    Under To Address, type an email address. To send a test email to the address, click Send Email. If the email transmission succeeds, a confirmation message appears. If the transmission fails, an error message appears. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 51: Ldap

    Domino for use with Lotus Domino. NDS for use with Novell NetWare Directory Service. − − ADS for use with Microsoft Active Directory Service. − Netscape for use with Netscape or OpenLDAP. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 52: Adding Or Editing Ldap Servers In Centreware Internet Services

    Server Timeout. To specify a time, select Wait, and type the number of seconds from 5–100 that the printer waits before timing out. The default is 30 seconds. Note: If you are having trouble retrieving results from your LDAP server, use the Wait option. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 53: Configuring Ldap Contexts

    • If the user mapping is incorrect, an LDAP search in CentreWare Internet Services can work properly, but authentication at the printer panel still fails. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 54: Ldap Custom Filters

    LDAP search must fulfill to return the desired information. For example, to ensure that only a person is returned rather than equipment or conference rooms, type (objectClass=user) (sAMAccountName=LDAP). Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 55: Http

    If you are using the Default Xerox Device Certificate, you can install the Generic Xerox ® Trusted CA Certificate in your Web browser. Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer. To download the certificate, click ®...
  • Page 56: Http Web Services

    The Advanced Web Services page displays all services currently enabled on the printer and their port numbers. To remove all login restrictions for web services on the printer, under Web Services IP Lockout, click Clear Lockout. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 57: Pop3

    To save the new password, click Select to save new password. In the POP3 Settings pane, select Enable receipt of Email via POP3. Under Polling Interval, type a value from 1 through 60. 10. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 58: Proxy Server

    Note: Proxy server settings apply to features that use HTTP or HTTPS. Examples are, Smart eSolutions, Xerox Online Support, Workflow Scanning destinations and template pool repositories using HTTP or HTTPS. Not all printer models support these features. WorkCentre 7800 Series Multifunction Printer...
  • Page 59: Ntp

    Select IPV4 Address or Host Name. Under IP Address: Port and Alternate IP Address: Port, type the address and port numbers. Click Save. For the new settings to take effect, restart your printer. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 60: Wsd

    2008, and newer operating systems. WSD is one of several supported communication protocols. Enabling WSD In CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to WSD, click Edit. Under WSD Services, select Enabled. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 61: Netware

    In CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to Netware, click Edit. In the SAP pane, under Protocol, select Enabled. Under SAP Frequency, type a value from 15 through 300 seconds. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 62: Bindery Settings

    Click Save. NDPS/NEPS Novell Distributed Print Services (NDPS)/Novell Enterprise Print Services (NEPS) allow you to manage printers in an NDPS environment. To configure and manage network print services, the Xerox NDPS ® solution provides Xerox plug-ins for Novell NWAdmin and iManager tools.
  • Page 63: Appletalk

    In CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to AppleTalk, click Edit. Under Protocol, select Enabled. Under Printer Name, type the printer name. Under Zone Name, type a name. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 65: Security

    Verifying the Software ..............................117 • Restricting Print File Software Updates ......................... 118 • Specifying Email and Internet Fax Recipient Restrictions ................119 • Disabling the System Administrator Password Reset ..................120 See also: www.xerox.com/security WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 66: Setting Access Rights

    ® control panel. The printer compares the user credentials to the information stored on the Xerox Secure Access server. To use this method, purchase and install the Xerox Secure Access Unified ID System. Smart Cards enables authentication for a smart card reader. Users insert a pre-programmed •...
  • Page 67: Authorization

    To set the authentication method for logging in to CentreWare Internet Services, under Web UI Method, select an option. To retrieve the home directory and email address of a user when using Scan to Home, or Email Scanning features, select Personalize Touch UI. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 68: Configuring Authentication Settings

    The user database stores user credential information. The printer uses this information for local ® authentication and authorization, and for Xerox Standard Accounting. When you configure local authentication, the printer checks the credentials that a user provides against the information in the user database.
  • Page 69: Configuring Network Authentication Settings

    Under Authentication Type, select Kerberos (Solaris) or Kerberos (Windows). Click Add New. Under Server Information, in the Domain or Realm field, type the domain or realm for your authentication server. Select the desired address type. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 70 To specify server settings for an alternate authentication server, click Add New. To copy the settings from another server, select a server from the list and click Copy From. 10. Click Edit to update the settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 71: Configuring Xerox Secure Access Unified Id System Authentication Settings

    • Format and configure identification cards. • Connect your card reader to the USB Port. • Set the login method to Xerox Secure Access - Unified ID System For details, see Setting the Login Method on page 67. ® •...
  • Page 72 Under Embedded, select Enabled. Under Device Log-In Methods, select an option: − Xerox Secure Access Device Only allows users to access the printer only using the card reader. Xerox Secure Access Device + alternate onscreen authentication method allows users to −...
  • Page 73: Configuring Convenience Authentication Settings

    To use this method, purchase and install a USB card reader ® and an authentication server that supports the Xerox Convenience Authentication API. The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings.
  • Page 74: Configuring Smart Card Authentication Settings

    Note: Xerox recommends that you enable NTP to ensure time synchronization. To return to the Login Methods page, click Close. To associate an LDAP server with your Domain Controller for authorization or personalization, under LDAP Server Mapping, click Add LDAP Mapping.
  • Page 75 To configure LDAP server settings, under Server Configuration, next to Network Address Book (LDAP), click Edit. To enable or disable Personalization, under Feature Enablement, next to Acquire Email from Network Address Book, click Enable Personalization or Disable Personalization. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 76 On the Login Methods page, next to Import Customer Logo, click Edit. Click Browse or Choose File. Select a .png file that is not larger than 300 x 200 pixels, and click Open. Click Import. Click Reboot Machine. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 77: Configuring Authorization Settings

    Provide information about your authorization server and configure authorization server settings. • Configure User Permissions. The User Permissions page in CentreWare Internet Services provides links to authorization configuration settings. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 78: User Permissions

    Restrict a Job Type, such as Secure Print. • Restrict access to specific paper trays. • Specify the software applications from which users are allowed to print. • Restrict printing, color printing, and 1-sided printing from specific software applications. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 79 & white printing. Click Save. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 80 Under Merge With the Application Group, select an application from the menu. Click Save. To create a new Application Group, under Actions, click Make This A Group. Under Application Group Name, type a name for the group. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 81 If you do not select an option, print permissions are set to Allowed. Click Create. Assign users to the role, or to configure permissions for the role, click either the Print tab or Services and Tools tab. 10. To save, click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 82 Groups assigned to the role appear in the Users in Assigned Groups list. To remove a group, select the group in the Users in Assigned Groups list and click Remove. To remove all groups from the list, click Remove All. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 83 1-sided job, the job prints 2-sided or is deleted. Click Save. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 84 Temporarily Disabling Print Permissions for all Users On the Troubleshooting page, click the Permission Enablement tab. To disable print restrictions for all users, next to Print, under Actions, select Disable. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 85: Secure Http (Ssl)

    If you are using the Default Xerox Device Certificate, you can install the Generic Xerox ® Trusted CA Certificate in your Web browser. Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer. To download the certificate, click ®...
  • Page 86: Fips 140-2

    • Validates certificates for features where the printer is the client in the client-server relationship. CA certificates for LDAP, Xerox Extensible Interface Platform (EIP), and Smart eSolutions are examples. • Validates certificates that are installed on the printer, but not used. Certificates for HTTPS, LDAP, or SNMPv3 are examples.
  • Page 87: Enabling Fips 140 Mode And Checking For Compliance

    For each reason, a link is provided. Click the appropriate link to disable the protocol, replace the certificate, or allow the printer to use the non-compliant protocol. Note: When FIPS 140 Mode is enabled, only FIPS-compliant certificates can be installed on the printer. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 88: Stored Data Encryption

    Click Apply to save the new settings or Undo to retain the previous settings. ® CAUTION: The printer restarts. This interrupts or deletes current jobs. Xerox recommends that you back up jobs and folders before enabling User Data Encryption. WorkCentre 7800 Series Multifunction Printer...
  • Page 89: Ip Filtering

    11. Click Save. Editing an IP Filter Rule In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Next to the IP filter rule you want to edit, click Edit. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 90: Arranging The Execution Order Of Ip Filter Rules

    Arranging the Execution Order of IP Filter Rules In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click an IP filter rule. Next to Move Up/Down, click the appropriate arrow. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 91: Audit Log

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > Audit Log. Touch Download Log. Insert your USB Flash drive into the front USB port. The log file downloads automatically. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 92: Interpreting The Audit Log

    Authentication must be configured to record the user name in the Audit Log. Completion Status − − Image Overwrite Status: The status of overwrites completed on each job. Immediate Image must be enabled. See also: Audit Log Event Identification Numbers on page 254 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 93: Installation Policies

    To allow users to modify a feature, select the feature. Click Apply, then click OK. To view details about the feature, click Take me there. To view details on sending multiple configuration files, click Fleet Management Tips, then click OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 94: Mcafee Embedded Control

    To configure McAfee Embedded Control: • Set the security level and configure alert options as needed. Xerox recommends that you keep the security level set to the default setting, Enhanced Security. • Configure email alerts. For details, see Email Alerts on page 216.
  • Page 95: Setting The Security Level

    Security Setting the Security Level Unless you have acquired McAfee Integrity Control, Xerox recommends that you keep the security level set to the default setting, Enhanced Security. McAfee Embedded Control has three security levels: • Enhanced Security • Integrity Control •...
  • Page 96: Setting The Alert Options

    ® Xerox CentreWare Web. ® − If Xerox manages your printers, use Xerox Device Manager to send security alerts from registered printers. Note: When McAfee Embedded Control features are enabled, the printer also records security events in the audit log.
  • Page 97: Ipsec

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > IPsec. Touch Disable IPsec. Note: IPsec can be enabled in CentreWare Internet Services only. Managing Actions Use actions to more specifically manage how IPsec controls dependent protocols. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 98: Managing Protocol Groups

    Authentication Header (AH), or Encapsulating Security Payload (ESP). If you selected Tunnel Mode, under Enable Security End Point Address, select the address type. Options are Disabled, IPv4 Address, or IPv6 Address. Under IPsec Security, select ESP, AH, or BOTH. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 99 Type the Key Lifetime, and select Seconds, Minutes, or Hours. Under Perfect Forward Secrecy (PFS), select None, Group 2, or Group 14. Note: PFS is disabled by default. PFS allows faster IPsec setup, but is less secure. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 100: Editing Or Deleting An Action

    Click Save to apply the new settings or Undo to retain the previous settings. Editing or Deleting a Host Group To edit or delete a host group, select the host group from the list, and click Edit or Delete. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 101: Managing Security Policies

    To prioritize policies, under Saved Policies, select the policy you want to move, then click the Promote or Demote buttons. Editing or Deleting a Security Policy To delete a policy, under Saved Policies, select the policy and click Delete. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 102: Security Certificates

    • Install a device certificate on the printer. ® Note: When the printer uses HTTPS, a Xerox Device Certificate is created and installed on the printer automatically. • Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device.
  • Page 103: Creating And Installing A Xerox ® Device Certificate

    ® Creating and Installing a Xerox Device Certificate ® If you do not have a server functioning as a certificate authority, install a Xerox Device Certificate on ® the printer. When you create a Xerox Device Certificate the printer generates a certificate, signs it, and ®...
  • Page 104: Creating A Certificate Signing Request

    Creating a Certificate Signing Request If you do not install a Xerox Device Certificate, you can install a CA-signed device certificate. Create a Certificate Signing Request (CSR), and send it to a CA or a local server functioning as a CA to sign the CSR.
  • Page 105: Installing Root Certificates

    To delete a certificate, select the check box next to the certificate name and click Delete. Note: You cannot delete the Default Xerox Device Certificate. ® Click Reset to Machine/Device Factory Defaults to delete all certificates except the Default Xerox Device Certificate. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 106: Specifying The Minimum Certificate Key Length

    In CentreWare Internet Services, click Properties > Security. Click Certificates > Certificate Key Length. Under Minimum Encryption Key Length, select 1024-bit minimum, 2048-bit minimum, or No Minimum. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 107: 107

    Certificate details appear on the View/Save Device Certificate page. To save the certificate file to your computer, at the bottom of the page, click Export (Base-64 encoded - PEM). Click Close to return to the previous page. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 108 Using the touch screen keyboard, type the user name and server that your authentication switch requires. Touch OK. Touch Password, then type the password using the touch screen keyboard. Touch OK. Touch OK again. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 109: System Timeout

    (Mins), and Timeout (Secs), touch the arrows. To instruct the printer to display a warning message before it logs a user out of the touch screen, under Warning Screen, touch Enabled. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 110: Overwriting Image Data

    Click Overwrite Now. To print a confirmation report after the printer overwrites data, under Confirmation Report for Schedule Overwrites, select On. To print a report only if an error occurs, select Errors only. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 111: Scheduling Routine Deletion Of Image Data

    If you selected Weekly for Frequency, under Day of the Week, select the day when the printer overwrites data. If you selected Monthly for Frequency, under Day of the Month, select the date when the printer overwrites data. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 112: Immediate Job Overwrite

    Enabling Immediate Image Overwrite at the Control Panel At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > Image Overwrite Security. Touch Job Overwrite. Touch Enable. Touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 113: Postscript Passwords

    Retype the password to verify. Under Job Start Password, type a password. Retype the password to verify. Click Apply to save the new settings or Cancel to return to the previous screen. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 114: Usb Port Security

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > USB Port Security. To enable or disable the USB ports, touch Enabled or Disabled. Touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 115: Displaying Or Hiding Network Settings

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > Display Network Settings. Touch Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. Touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 116: Hiding User Names On The Control Panel

    You can hide the user name of a logged-in user from displaying on the control panel. In CentreWare Internet Services, click Properties > Security. Click Hide User Name. To hide the user name, under Hide User Name, click Yes. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 117: Verifying The Software

    • You can continue to use the printer while the test is running. • If the test fails, software files are corrupt. Xerox recommends that you reinstall the software. Contact a Xerox representative for help. WorkCentre 7800 Series Multifunction Printer...
  • Page 118: Restricting Print File Software Updates

    In CentreWare Internet Services, click Properties > General Setup. Click Feature Installation. To restrict users from installing features using the .csv file print method, under Allow Print File Updates, select Disable. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 119: Specifying Email And Internet Fax Recipient Restrictions

    Touch Security Settings > Valid Recipients. To allow users to send an email or Internet fax only to addresses in the address book, touch Limit to Address Book Entries Only. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 120: Disabling The System Administrator Password Reset

    Click Apply. CAUTION: If you disable the password reset feature, and forget the administrator password, you must schedule and pay for a Xerox representative to visit your company and reset the password. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 121: Printing

    • Print from USB ................................136 • Print from Mailbox ................................. 137 • AirPrint ....................................138 • Allowing Users to Interrupt Active Print Jobs ...................... 139 • Specifying Output Settings ............................140 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 122: Paper Management

    Under Priority, set the priority for each tray. For example, the printer uses paper from the Priority 1 tray first. If that tray is empty, the printer then prints using paper from the Priority 2 tray. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 123: Selecting Tray 1 Settings

    Touch Device Settings > Paper Management > Paper Size Preference. Select an option: − Inches sets the paper size preference to inches. − Metric sets the paper size preference to millimeters. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 124: Saving And Reprinting Jobs

    Under Folder Permissions, select the folder type. Click Apply. Managing a Folder Click Manage Folders. Click the pencil icon. If allowed, you can rename the folder and change folder permissions. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 125: Deleting A Folder

    Type the login name for the FTP server in the Login Name field. Type and retype the Password. 10. Enable Select to Save New Password. 11. Click Start to begin the backup or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 126: Restoring Saved Jobs From An Ftp Repository

    11. Click Start to begin restoring Saved Jobs or Undo to retain the previous settings. CAUTION: When you restore backed-up jobs, existing stored jobs are overwritten, and the Default Public Folder is emptied. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 127: Printing Jobs From Centreware Internet Services

    Click Submit Job to print the document. Note: To ensure that the job was sent to the queue, wait for the job submission confirmation message to appear before you close this page. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 128: Configuring General Print Settings

    Configuration/Information Pages Report, select Restrict to SA. To set the time that the printer holds print jobs before deleting them, under Delete Held Jobs After, enter the time in minutes. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 129: Printing An Error Sheet

    Printing an Error Sheet In CentreWare Internet Services, click Properties > Services. Click Printing > General. To print an error sheet when a print job fails, under Print Error Sheets, select Enable. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 130: Managing Banner Page Printing Options

    Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Click OK. Note: If banner page printing is disabled in CentreWare Internet Services or at the control panel, setting the print driver to print banner pages is ignored. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 131: Configuring Secure Print Settings

    Passcode requires users to type a passcode to release a Secure Print job at the control panel. Type a number from 4 through10 to specify the length of the Secure Print password. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 132: Hold All Jobs

    Click Apply. Enable authentication or configure other related settings if necessary. At the bottom of the page, under Related Configuration Settings, click Edit under Action next to the setting you want to configure. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 133: Unix, Linux, And As/400 Printing

    Installing Xerox Printer Manager Before you begin: ® Ensure that you have root or superuser privileges to install Xerox Printer Manager. Download the appropriate package for your operating system. To locate drivers for your printer, see www.xerox.com/office/drivers. The available files are: −...
  • Page 134: Printing From A Linux Workstation

    Support website. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files. Follow the instructions that are included with the PPD.
  • Page 135 Printing AS/400 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided printing option, font size and type, and orientation. The ®...
  • Page 136: Print From Usb

    USB Port Security on page 114. Enabling Print from USB In CentreWare Internet Services, click Properties > Services. Click Print From > Print from USB. Under Print from USB, select Enabled. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 137: Print From Mailbox

    Click Print From > Print From Mailbox. Under Scan to Mailbox, select Enabled. Under Print From Mailbox, select Enabled. Click Apply. For instructions on using this feature, see the User Guide for your printer model. Note: WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 138: Airprint

    Under Protocol, select Enabled. To edit the name and location for your printer that appears in the list of AirPrint-enabled printers on connected devices, next to Device Name, click Edit. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 139: Allowing Users To Interrupt Active Print Jobs

    Allowing Users to Interrupt Active Print Jobs At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Device Settings > Interrupt Printing Enablement. Touch Enable. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 140: Specifying Output Settings

    Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. Some options are available only if a finisher is installed. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 141: Copying

    Changing the Reading Order ............................. 143 • Setting Copy Presets ..............................144 • Specifying ID Card Copy Settings ..........................146 • Disabling Automatic Image Rotation ........................147 • Specifying Output Settings ............................148 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 142: Specifying Default Copy Settings

    Job Assembly: Set Build Job options. − Touch Save Defaults. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 143: Changing The Reading Order

    Touch Reading Order Options. Under Scan Order or Print Order, touch an option. If you selected Show Reading Order, under Default Reading Order, touch Left to Right or Right to Left. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 144: Setting Copy Presets

    For side 2, touch the arrows to change the amount of Up/Down and Left/Right shift, or touch Mirror Side 1. To change the preset name, touch the name field, type in the new name, then touch Save. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 145: Changing Reduce/Enlarge Presets

    Touch the desired preset. Touch the X and Y for the preset you want to change, then type the scale percentage using the touch-screen keypad, or touch + or -. Touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 146: Specifying Id Card Copy Settings

    • Proportional % reduces or enlarges the image proportionally. Touch OK. Independent % allows you to reduce or enlarge the width and length of the image by • different percentages. Touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 147: Disabling Automatic Image Rotation

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Copy Service. Touch Auto Image Rotation. Under Auto Reduce/Enlarge or Auto Paper, select Disable Rotation. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 148: Specifying Output Settings

    Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. Some options are available only if a finisher is installed. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 149: Scanning

    Scan to USB ..................................170 • Scanning to a User Home Folder ..........................171 • Configuring the Printer for the Xerox Scan Utility ..................... 173 • Enabling Remote Scanning using TWAIN ......................174 • Configuring Scan To Destination ..........................175...
  • Page 150: Scanning To A Folder On The Printer

    Allow access to job log data file allows users to print a job log containing details for any scanned image. Third-party applications can be used to search, file, and distribute jobs based on job log information. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 151: Creating A Folder

    Delete all files now to delete all files on the server. − − Delete all files older than to delete files older than a specified number of days. Type how many days old files must be for deletion. Click Delete Files. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 152 Select Mailboxes, then select the folder you want to modify. Click Modify Folder. Under Folder Operations, type a new password for Change Folder Password. Retype the password for Confirm Folder Password, then click Save Password. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 153 Used: The space currently used to hold scanned images. − − Available: The space left for scanned images. Percentage Used: The amount of space used by scanned images as a percentage of the total − space. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 154: Scanning To An Email Address

    Select the LDAP search result conditions in which authenticated users are allowed to edit the From field. To allow users to edit the From field when authentication is not required, next to Edit "From:" Field when Authentication is not Required, select Yes. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 155 To configure LDAP server settings, under Server Configuration, next to Network Address Book (LDAP), click Edit. To enable or disable Personalization, under Feature Enablement, next to Acquire Email from Network Address Book, click Enable Personalization or Disable Personalization. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 156 Setting File Compression Options On the Email Setup page, click the Compression tab. Select .tiff, .pdf, and .xps compression settings as needed. For details, see the Help in CentreWare Internet Services. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 157 If you select Editable by user, select the default setting for users at the control panel. Under Email Encryption Default, select On or Off. Under Encryption Algorithm, select an encryption method. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 158 Ensure that your mail server supports this requirement. If you select On under Allow LDAP Email Address without the @ Requirement, the number of • items returned by an LDAP search can increase. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 159: Workflow Scanning

    Your printer supports the following transfer protocols: • • SFTP • NetWare NCP • • HTTP/HTTPS Note: HTTP/HTTPS scans to a Web server using a CGI script. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 160 System instructs the printer to use specific credentials when accessing the repository. If you select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 12. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 161 System instructs the printer to use specific credentials when accessing the repository. If you − select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 12. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 162 System instructs the printer to use specific credentials when accessing the repository. If you select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 12. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 163 From the Protocol menu, select HTTP or HTTPS. Select the address type. Options are IPv4 Address, IPv6 Address, or Host Name. Type the appropriately formatted address and port number of your server. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 164: Configuring The Default Template

    Adding a File Destination Under File Destinations, click Add. Select the required Filing Policy from the drop-down menu. Click Apply to save the new settings or Cancel to return to the previous screen. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 165 Workflow Scanning Image Settings − Compression Capability To restore the Default Template to its original settings, click Apply Factory Default Settings. This action deletes any custom settings applied to the Default Template. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 166: Configuring A Template To Create A Password-Protected Pdf

    A template pool repository can store templates on the network and update the printer list of available templates. You can type the time you want this update to happen in the Refresh Start Time field. To update the template list now, click Refresh Template List Now. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 167: Setting Scanned Image File Naming Conventions

    Advanced: Type a string using variables to create the file name. For details, see the Help in CentreWare Internet Services. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 168: Configuring Custom File Naming

    The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is \directory\directory. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 169: Updating The List Of Templates At The Control Panel

    If you are not using a template pool repository, to return a partial list of templates, select ® Update Now. This option does not update workstation-based templates created using the Xerox Scan Utility. Press the Services Home button on the control panel, then touch the Workflow Scanning icon.
  • Page 170: Scan To Usb

    In CentreWare Internet Services, click Properties > Services. Click Scan to USB > General. Under Enablement, select Enabled. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 171: Scanning To A User Home Folder

    12. If network authentication is configured to use a Kerberos server, and you want to modify the Kerberos settings, click the link. Kerberos Tickets let you use the SMB protocol without selecting login credentials. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 172 Select to save new password. 14. To save a copy of the job log in the scan repository, under Report Options, under Save Job Log (.XST) in Repository, select Enable. 15. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 173: Configuring The Printer For The Xerox Scan Utility

    ® • You cannot delete templates created in the Xerox Scan Utility from the printer control panel or ® from CentreWare Internet Services. Templates must be deleted in the Xerox Scan Utility by the user who created them. ® •...
  • Page 174: Enabling Remote Scanning Using Twain

    Before you begin, enable the Scan Extension Web service. For details, see HTTP - Web Services page 56. In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Remote Start (TWAIN). Under Start Job via Remote Program, click On. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 175: Configuring Scan To Destination

    To configure the Device Address Book settings stored in the printer, click Edit. To set the default Scan To view at the control panel as Favorites, under Policies, select View Favorites on Scan To Service Entry. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 177: Faxing

    Faxing This chapter includes: • Fax Overview ..................................178 • Fax ....................................... 179 • Internet Fax ..................................194 • LAN Fax ....................................197 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 178: Fax Overview

    LAN Fax sends the current print job as a fax. For details, see the print driver software. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. For details, contact your Xerox representative. WorkCentre 7800 Series Multifunction Printer...
  • Page 179: Fax

    Configuring Required Fax Settings at the Control Panel Before you can send a fax at the control panel: • Enable the required embedded fax settings. • Set the fax country. • Configure the embedded fax settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 180: Configuring Address Book Settings

    To set the default fax view at the control panel to Favorites, under Policies, select View Favorites on Fax Service Entry. To allow users to create or edit contacts in the Device Address Book from the printer control panel, select All Users. To save, click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 181: Fax Security

    Enabling Ring Volume On the Incoming Fax Defaults screen, touch Ring Volume. If you want the printer to ring when a fax is received, touch Enabled. For Ring Volume, touch an option. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 182 If your printer is not communicating successfully with older fax machines, disable the advanced document transmission speed and resolution capabilities. On the Incoming Fax Defaults screen, touch Advanced Capabilities. Touch Disable. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 183 This feature reduces the connection time and cost of call connection that occurs when the faxes are sent idependently. On the Transmission Defaults screen, touch Batch Send. To enable Batch Send, touch Enabled. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 184: Setting Fax Feature Defaults

    On the Forwarding page, next to the desired rule, click Edit. To forward to an email address, select Email. In the Address fields, type the email addresses of the recipients. Type the From Address, From Name, and Subject. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 185 In CentreWare Internet Services, click Properties > Services > Fax > Setup. Click Forwarding > Edit. To apply a rule, select Apply to Fax Line 1 or Apply to Fax Line 2. To save, click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 186: Fax Polling

    The Keep Forever option is memory intensive and requires you to delete files manually to • maintain printer performance. If you are unsure, select Keep 1–72 hours, then, under Hours, select 24. For instructions on using this feature, see the User Guide for your printer model. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 187: Fax Mailboxes

    Touch Setup Fax Reports. Touch the arrows to scroll if necessary. Touch Activity Report, then touch an option: − Auto Print to always print an activity report. − Off to never print an activity report. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 188: Printing A Fax Report

    Deleting Sent Fax Jobs from Memory At the printer control panel, press the Job Status button. Touch the down arrow, then touch Scan Jobs and Fax Sent Jobs. Touch the pending fax in the list. Touch Delete. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 189 In the Repository Server field, type the appropriately formatted address and port number for the FTP or SFTP location. In the Document Path field, type the directory path of the folder beginning at the root of FTP or SFTP services. For example, //directoryname/foldername. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 190 System instructs the printer to use specific credentials when accessing the repository. If you − select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 191 In the Default "From:" Address field, type the address you want to display automatically on the fax. To enable email security, select Enable. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 192 In CentreWare Internet Services, click Properties > Services. Click Server Fax > Defaults and Policies. Under Image Quality, click Edit. Set the desired parameters. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 193 Click Server Fax > Defaults and Policies. Under Filing Options, click Edit. Under Delay Start, click Specific Time to adjust the delay start setting. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 194: Internet Fax

    To include information about the printer in the body, under Multifunction Device System, select the information that you want to include. 10. Next to Signature, type the information that appears at the end of the email message. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 195: Configuring Internet Fax Receive Settings

    Book from displaying on the Internet fax page. If your LDAP server does not contain a unique Internet fax address field, it can be set to match the heading for email address. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 196: Configuring Default Internet Fax Settings

    To allow LDAP email address searches without the @ symbol, under Allow LDAP Email Address without the @ Requirement, select On. If you select On under Allow LDAP Email Address without the @ Requirement, the number Note: of items returned by an LDAP search can increase. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 197: Lan Fax

    For details about using or configuring LAN Fax, see the print driver software help. Note: Not all printer models support this feature. Some printers require an optional fax hardware kit. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 199: Accounting

    Xerox Standard Accounting ............................200 • Network Accounting ..............................207 • Accounting Using an Auxiliary Access Device ..................... 210 • Enabling Accounting in Print Drivers ........................212 • Printing a Copy Activity Report ..........................213 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 200: Xerox Standard Accounting

    Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups.
  • Page 201: Creating An Account

    Under Display Name, type a name for the user. This name is associated with the user in the user database. Type a unique user name for the new user. To log in at the control panel, the user types this name. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 202: Managing User Information

    Under User Name and Display Name, select Build from First and Last Name. ® If you created your .csv file by exporting from a non-Xerox printer, the .csv file format can contain unwanted characters. To remove unwanted characters from all fields, select Remove Unwanted Characters.
  • Page 203 Combine Account ID and Account Name in a single column. Use a colon (:) to separate Account Name and Account ID. For example, 123:account_A. You can associate a user with multiple accounts. Separate the account names using a # symbol. • For example, 111:account_A#222:account_B. 13. Click Import. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 204: Assigning Users To An Account

    Click the Group Accounts tab or the General Accounts tab. Select the check box next to the User ID of the user that you want to add to an account. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 205: Usage Limits

    In CentreWare Internet Services, click Properties > Login/Permissions/Accounting > Accounting Method. Click Report and Reset. To reset all usage data to 0, click Reset Usage Data. Click OK to acknowledge the warning message. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 206: Configuring Validation Policies And Print Job Exceptions

    10. Type the address of the source that is allowed to send unidentified print jobs. 11. Under User ID, select the information that the printer uses for the User ID. If you selected Custom, type the User ID. 12. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 207: Network Accounting

    Print Error Sheet instructs the printer to print an error sheet if pre-authorization fails. − Touch User Interface instructs the printer to display a message on the control panel touch screen if pre-authorization fails. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 208: Configuring Job Limits Server Settings

    On the Accounting page, under Action, next to Job Limits Web Service, click Edit. Under Authentication and Accounting Configuration, next to Job Limits, clear the check box. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 209: Configuring Validation Policies And Print Job Exceptions

    Type the address of the source that is allowed to send unidentified print jobs. Under User ID, select the information that the printer uses for the User ID. If you selected Custom, type the User ID. Click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 210: Accounting Using An Auxiliary Access Device

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Accounting Settings > Accounting Mode. Touch Auxiliary Access > Auxiliary Device Type. Touch your auxiliary access device type. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 211: Selecting Services To Restrict Or Track

    To specify the amount of time the printer waits before deleting a job, under Job Timeout, use the arrows to set the time in seconds. The printer only deletes held print jobs or jobs that are waiting for payment. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 212: Enabling Accounting In Print Drivers

    From the Start menu, select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. Select Always Prompt to prompt users to type their User ID and Account ID each time they print. If you do not want users to log in, select Do Not Prompt and type the user information in the Default User ID and Default Account ID fields.Select Mask User ID and Mask Account ID to show...
  • Page 213: Printing A Copy Activity Report

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Accounting Settings > Copy Activity Report. Touch Enable. Touch OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 215: Administrator Tools

    Taking the Printer Offline ............................238 • Resetting the Printer to Factory Default Settings ..................... 239 • Updating the Printer Software ..........................240 • Adjusting Color, Image, and Text Detection Settings..................242 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 216: Monitoring Alerts And Status

    The default time is 0 minutes. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 217: Local Ui Alerts

    Click Apply to save the new settings or Undo to retain the previous settings. Notes: • You can view the status on the Description & Alerts page under Status. To view current supplies status, click Status > Supplies. • WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 218: Energy Saving Settings

    Specify how long the printer remains idle before automatically going from standby mode to low-power mode. − Specify how long the printer remains idle before automatically going from low-power mode to sleep mode. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 219: Remote Control Panel

    − For Admin only allows system administrators to access the Remote Control Panel. − For Admin and Diagnostics Users only allows system administrators and Xerox representatives to access the Remote Control Panel. − For All Users allows all users to access the Remote Control Panel.
  • Page 220: Entry Screen Defaults

    Under Default Walk-Up Screen, select the screen that appears when you walk up to the printer. Under Default Screen when Originals are Detected, select the screen that appears when you load original documents. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 221: Setting The Date And Time

    To set the date, touch Date, select a format and set the date. To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format. Touch Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 222: Smart Esolutions And Billing Information

    Web is suited for large enterprise businesses. For details, see www.xerox.com/centrewareweb. Note: Smart eSolutions is not available in all countries. See your Xerox representative for details. Before You Begin • If your network uses an HTTP proxy server, provide information about your proxy server on the HTTP Proxy Server page.
  • Page 223 SuppliesAssistant monitors the remaining life of the toner or ink, and other printer consumables. When Smart eSolutions is configured to communicate with Xerox, SuppliesAssistant also monitors the usage of consumables. The data reported to Xerox is used to replenish supplies.
  • Page 224: Maintenance Assistant

    Maintenance Assistant provides options for troubleshooting your printer. You can send detailed ® ® diagnostic information to Xerox , start online troubleshooting sessions with Xerox , and download usage information to your computer in .csv format. In CentreWare Internet Services, click Status > SMart eSolutions.
  • Page 225: Billing Impression Mode

    A Xerox representative sets the Billing Impression Mode for your printer. To change the Billing Impression Mode: Contact your Xerox representative and provide the sequence and serial number information listed on this page. Your Xerox representative gives you a personal identification number (PIN).
  • Page 226: Cloning

    Installing a Clone File In CentreWare Internet Services, click Properties > Cloning. Under Install Clone File, click Browse or Choose File. Browse to the clone file to use, then click Open. Click Install. Click OK. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 227: Address Books

    If you click the star next to Display Name, the contact becomes a Global Favorite. Click Save, or select Add Another Contact, then click Save & Add Another. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 228 Note: Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated sufficiently. When this feature is enabled, the Device Address Book can fill quickly. For example, if you send an email message to the printer containing 30 recipient addresses in the CC field, and you allow the printer to add addresses in the CC field, all 30 addresses are added to the address book.
  • Page 229 To upload a different address book file or revise the settings, click Change File/Options. 10. If the current address book fields match exactly the imported file fields, the headings do not appear. To see the mapped fields, click Show Headings List. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 230 Destination contact information. Display Name is changed to Friendly Name, allowing you to ® import the file directly to an older Xerox printer without mapping address book fields. To exclude Email, Scan to Destination, Fax, or Internet Fax, clear the option.
  • Page 231: Network Address Book

    LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses. For details about using or configuring the LAN Fax address book, see the driver help. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 232: Font Management Utility

    Then you can add, delete, or export the fonts to a file. You can add or delete printers in the utility printer list to display only those printers you want to manage. Download the latest software update file in .dlm format from the Xerox Support website at www.xerox.com/office/WC780Xsupport.
  • Page 233: Network Logs

    Touch OK. Enhanced records a detailed list of network actions that have occurred on the printer. Only use enhanced logging when instructed to do so by your Xerox service or support technician as it can cause increased job processing times.
  • Page 234: Customizing Printer Contact Information

    You can customize this information to display your company contact information for printer users. To add your own custom information: In CentreWare Internet Services, click Support. Click Edit Settings. Update the fields with your information, then click Save. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 235: Display Device Information

    In CentreWare Internet Services, click Properties > General Setup > Display Device Information. To display the required device information, under Information Field, select an option. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 236: Xerox Online Support

    Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet.
  • Page 237: Restarting The Printer In Centreware Internet Services

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Troubleshooting. Touch Resets. Touch Software Reset. Under Reset Options, select the type of reset you want: All Software − Network Software − − Copy Software Touch Reset. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 238: Taking The Printer Offline

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Network Settings. Touch Online/Offline. Touch Online or Offline. Touch Close. Press the Log In/Out button, then touch Logout to exit the Tools pathway. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 239: Resetting The Printer To Factory Default Settings

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Device Settings > Reset UI to Factory Settings. Touch Restart. CAUTION: All current settings are lost. All settings are reset to factory defaults. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 240: Updating The Printer Software

    Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware. To restrict software upgrades to administrators only: In CentreWare Internet Services, click Properties > General Setup > Software Upgrade.
  • Page 241: Software Upgrade

    • You can monitor the installation progress from the printer control panel. Click OK. To verify that the software updated, check the configuration report. To upgrade the printer software automatically, click Auto. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 242: Adjusting Color, Image, And Text Detection Settings

    Photo/Text Settings selects the bias toward photo or text quality based on which is more important. Touch Save. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 243: Customization And Expansion

    Customization and Expansion This chapter includes: • Xerox Extensible Interface Platform ........................244 • Auxiliary Interface Kit ..............................245 • Driver Download Link ..............................246 • Creating a Custom Single-Touch Scan Service ....................247 • Weblet Management ..............................250 •...
  • Page 244: Xerox Extensible Interface Platform

    These solutions can leverage existing printer infrastructure and databases. Examples of applications include ScanFlow Store, Scan to PC Desktop, Equitrac Office, and others. For more information on EIP applications for your printer, contact your Xerox ®...
  • Page 245: Auxiliary Interface Kit

    Touch Accounting Settings. Touch Accounting Mode > Auxiliary Access. Touch Auxiliary Device Type and select your printer type. Touch Save twice. See also: Accounting on page 199 Local Authentication on page 68 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 246: Driver Download Link

    The driver installation link appears on the CentreWare Internet Services Welcome, Print, and Support pages. This link goes to the default driver and downloads page for your printer on the Xerox Support website. You can hide or customize this link to go to a location on your network where you post driver installation files for users.
  • Page 247: Creating A Custom Single-Touch Scan Service

    Under Instructional Text, type instructions for users. Line breaks are supported. For example, type: Load documents and press Start. File original documents in the file cabinet in Room 423. Scanned files are sent to the following destinations: ServerA:\business_records ServerB:\scan_archives WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 248 Under Logo 3, click Browse or Choose File. Select a 48 x 48 pixel .png file that represents the service when 9 or more services are displayed on the touch screen. Click Open or Choose. Click Apply. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 249: Managing Scan Templates

    To lock or hide the service from appearing on the control panel, configure Services and Tools user permissions for the role of non-logged-in users. On the Configure Your Service page, under Action, next to Define Service Access Permissions, click Edit. For details, see User Permissions on page 78. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 250: Weblet Management

    Insert the USB Flash drive. Follow the instructions on the touch screen. Browse to the appropriate file folder on the USB Flash drive, then touch the .weblet file you want to install. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 251: Configuring Weblet Settings

    Customization and Expansion Configuring Weblet Settings To configure settings for a specific weblet, next to the weblet name, under Action, click Edit. WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 253: Audit Log Event Identification Numbers

    Audit Log Event Identification Numbers This appendix includes: • Audit Log Event Identification Numbers ......................254 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 254: Audit Log Event Identification Numbers

    Scan to Home job PagePack login PostScript passwords Network user login System admin login User login Service login diagnostics Audit Log download IIO feature status System admin pin changed Audit Log transfer WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 255 FIPS 140 mode (enable/disable) ® Xerox Secure Access login Print from USB (enable/disable) USB port (enable/disable) Scan to USB (enable/disable) System log download Scan to USB job Remote UI feature Remote UI session WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 256 SW upgrade (enable/disable) Supplies Plan activation Plan conversion IPv4 (enable/disable/configure) System Administrator password reset Convenience Authentication login Convenience Authentication (enable/disable/configure) Embedded fax passcode length Custom Authentication login Custom Authentication (enable/disable/configure) Billing Impression mode WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 257: External Keyboard

    Depending on the feature, you can use the external keyboard to navigate fields and manage input. Note: These keys are not enabled on all screens. Action Moves the cursor from one field to another in the address book Cancels input Enter Submits input WorkCentre 7800 Series Multifunction Printer System Administrator Guide...
  • Page 258: External Keyboard Shortcuts

    Services Home CTRL+8 Features/Services CTRL+F1 Job Status CTRL+F2 Machine Status CTRL+F3 Start CTRL+F4 Clear All CTRL+F5 Log in/ log out CTRL+F6 Power Saver CTRL+F7 Interrupt CTRL+F8 Stop CTRL+F9 Help CTRL+1 Language CTRL+2 WorkCentre 7800 Series Multifunction Printer System Administrator Guide...

This manual is also suitable for:

Workcentre 7970Workcentre 7220Workcentre 7225