Xerox WorkCentre series User Manual page 241

Scan
Setting the Workflow Scanning Scan Presets
Workflow Scanning converts hard copy documents into electronic images and saves them into
network filing destinations (repositories).
A Template must be used when a scan is made - the template contains the filing destination
address and other scan settings such as the image quality. When making a scan you can edit the
scan settings but not the filing destination.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.
Use the Scan Presets options to select a group of commonly used scan settings. These options are
useful if you aren't sure exactly what settings you need, but do know what your scanned images will
be used for.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press the Clear All button on the control panel to cancel any previous programming selections.
3. Press the Services Home button.
4. Select the Workflow Scanning button on the touch screen.
Note: If your System Administrator has added mandatory fields to the default template you
will be asked to complete the required document information as soon as you select the
Workflow Scanning button.
5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow
Scanning service opens.
6. Select a template type from the All Templates dropdown menu.
7. If required, ensure the latest templates are available by selecting Update Templates from the
Advanced Settings tab.
8. Select the template required.
9. Select the Advanced Settings tab.
10. Select the Scan Presets button.
11. Select the Scan Presets option required.
• Sharing and Printing produces a medium sized file, small enough to share but high
enough quality to print.
• OCR produces a high quality, large file with OCR (Optical Character Recognition) enabled.
This file is fully searchable.
• Archival Record produces a small, lower quality file suitable for viewing on a screen, but
the print quality will be poor.
• High Quality Printing produces a large, high quality file.
• Simple Scan produces a basic scanned file, no advanced settings are selected.
12. Press the Start button on the control panel to scan the original.
13. Remove the original from the document feeder or document glass when scanning has
completed.
User Guide
®
WorkCentre XXXX
241