Xerox WorkCentre series User Manual page 226

Scan
3. Press the Services Home button.
4. Select the Workflow Scanning button on the touch screen.
Note: If your System Administrator has added mandatory fields to the default template you
will be asked to complete the required document information as soon as you select the
Workflow Scanning button.
5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow
Scanning service opens.
6. Select a template type from the All Templates dropdown menu.
7. If required, ensure the latest templates are available by selecting Update Templates from the
Advanced Settings tab.
8. Select the template required.
9. Select the File Name button.
10. Use the touch screen keyboard to enter the file name.
• Up to 40 alphanumeric characters can be entered.
• To delete a character use the backspace X button.
• Use the special characters button to access special characters such as $ and %.
• Buttons with an icon in the lower right corner have accented or additional characters
available. Select and hold the button to view related characters in a pop-up menu. Select
the desired character from the pop-up menu.
11. Select the OK button.
12. Press the Start button on the control panel to scan the original.
13. Remove the original from the document feeder or document glass when scanning has
completed.
14. Press the Job Status button on the device control panel to view the job list and check the status
of the job.
More Information
Determining How the Device Processes Duplicate Workflow Scanning File Names
Explaining What Workflow Scanning Does and How It Works
Using a User ID to Log In at the Device
Using Internet Services to find System Administrator Contact Details
System Administrator Guide www.xerox.com/support.
Assigning Descriptive Data to a Workflow Scanning Job
Creating a New Template in Internet Services
All Templates
Using Machine Stored Templates in Workflow Scanning
Workflow Scanning converts hard copy documents into electronic images and saves them into
network filing destinations (repositories).
A Template must be used when a scan is made - the template contains the filing destination
address and other scan settings such as the image quality. When making a scan you can edit the
scan settings but not the filing destination.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.
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WorkCentre XXXX
User Guide