Using Department Codes - imagistics 5000 Operating Manual

Basic operation

Using department codes

You can keep track of how your machine is used through its department code feature.
When the department code setting is activated, the machine reminds each user to
enter the department code before sending or polling a document. The Activity
Journal then keeps track of fax transactions by department.
After you turn on this setting, assign specific code numbers to your office's fax users
and tell them to enter these department codes before sending faxes.
Note: Please note that using this setting may block access to the fax machine.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press , 3, 3, 0, 2,
MENU ENTER
02.Enter Department Code 02.Enter Department Code
Enter Department Code Enter Department Code
_
Note: If department code operation is protected (see page 3.59), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
Use the numeric keypad to enter the four-digit department code, 0000–9999.
To enter more codes, press [ Add ]. A comma will be inserted.
02.Enter Department Code 02.Enter Department Code
Enter Department Code Enter Department Code
0001,0002,0003_ 0001,0002,0003_
Note: If you want to clear an existing department code, move the cursor and
press to erase it.
CANCEL
3
When you finished entering all department codes you want, press
Press to return to standby mode.
STOP
3.58
. The shows:
LCD
[ Add ] [ Add ]
[ Add ] [ Add ]
Clearing a department code
1
Press
MENU
02.Enter Department Code 02.Enter Department Code
Enter Department Code Enter Department Code
0001,0002,0003_
Note: If department code operation is protected (see page 3.59), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
Move the cursor and press
with it..
3
When you finished clearing, press
Press
STOP
Turning the department code setting on and off
1
Press
MENU
03.Department Code Setting 03.Department Code Setting
ON ON
OFF OFF
Note: If department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
Important: To turn the department code setting on, at least one depart-
2
Using the cursor key, select the mode you want.
3
Press
ENTER
.
ENTER
, 3, 3, 0, 2, . The shows:
ENTER LCD
[ Add ] [ Add ]
to erase it and the comma associated
CANCEL
.
ENTER
to return to standby mode.
, 3, 3, 0, 3, . The shows:
ENTER LCD
ment code must exist in your machine.
.