Inter-Tel CS-5200 Administrator's Manual page 78

Administrator Procedures
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INTER-TEL CS-5200/5400 ADMINISTRATOR GUIDE, ISSUE 1.1 – August 2005
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Change Procedures for Mailbox Personal Options
The Voice Mail Administrator can change personal options for individual mailboxes or for the
entire Voice Mail system, as described in the following procedures.
To record or change a personal greeting:
1.
2.
3.
4.
5.
6.
To change the recorded directory name for a mailbox:
1.
2.
3.
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Fax Destination Number: If an endpoint is programmed to receive incoming faxes, the
user can program the fax destination number that will receive the faxes that are sent to
the mailbox.
Message Search Order: This option allows the user to determine how to retrieve saved
or new messages based on the date and time they were received. The message search
order can be the earliest-received messages first (First In/First Out), or the latest-
received messages first (Last In/First Out).
Transfer Method: The Transfer Method personal option determines how the system
will handle incoming calls that Enterprise Messaging (EM) may execute. For example,
calls may be transferred to a mailbox or Extension ID by voice mail reply, a Call Rout-
ing Application, Automated Attendant, operator transfer, etc. Transfer Method options
include Unannounced, Announce-Only, and Screened. For usage instructions, refer to
"Call Screening Options" on
Access the Voice Mail Administrator's mailbox and menu. Refer to
Say "Mailbox Maintenance" or press
option.
Say or enter the mailbox or extension ID to be accessed. You hear the Personal Options
Menu.
Say "Greeting" or press
lowing options:
• Say "Primary" or press
• Say "Alternate" or press
• Say "System" or press
If you selected the system greeting option, continue to the next step.
If you selected the primary or alternate greeting option, record the greeting when
prompted, then press .
#
If you already have a primary or alternate greeting, it is played when you select pri-
mary or alternate.
You can then do one of the following:
• Say "Accept" or press
• Say "Replay" or press
• Say "Append" or press
• Say "Erase" or press
• Say "Cancel" or press
Hang up or press to return to the previous menu.
Access the Voice Mail Administrator's mailbox and menu. Refer to
Say "Mailbox Maintenance" or press
option.
Say or enter the mailbox or extension ID to be accessed. You hear the Personal Options
Menu.
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to access the Mailbox/Group List Maintenance
2
to record/change the personal greeting. You have the fol-
1
to record and/or enable the primary greeting.
1
to record and/or enable the alternate greeting.
2
to enable the system default mailbox greeting.
3
to accept the greeting.
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to replay the greeting.
1
to add to the greeting. Press
2
to erase and re-record the greeting.
3
to exit without changing the greeting.
to access the Mailbox/Group List Maintenance
2
Change Procedures for Mailbox Personal Options
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when you are done.
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