Recording A Broadcast Messages; Maintaining Mailboxes And Group Lists - Inter-Tel CS-5200 Administrator's Manual

Administrator Procedures
®
INTER-TEL CS-5200/5400 ADMINISTRATOR GUIDE, ISSUE 1.1 – August 2005
8.
Once you have initialized your mailbox, you can access it and the Voice Mail Administrator's
menu as indicated below.
To access the Voice Mail Administrator's mailbox and menu:
1.
2.
3.
4.
5.

Recording a Broadcast Messages

You have the ability to make a single recorded message and send it to all Standard and
Receive-Only mailboxes. Extension IDs do not receive Broadcast Messages.
To record a broadcast message:
1.
2.
3.
4.

Maintaining Mailboxes and Group Lists

Voice Mail Administrator Capabilities
Using the Voice Mail Administrator's mailbox, you may provide basic voice mailbox and
group list maintenance. You do not need to know the password of a particular mailbox to per-
form maintenance on it.
Mailbox and group list maintenance includes the ability to:
•
•
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When prompted, do one of the following:
• Say "Accept" or press
• Say "Replay" or press
• Say "Append" or press
• Say "Re-record" or press
Dial the voice mail access number.
Say "Login" or press to identify yourself as a subscriber.
Say or enter the Voice Mail Administrator's mailbox number.
Enter the password and then press
Say "Nine" or press to reach the Voice Mail Administrator menu. No prompt is
9
given for entering the .
9
Access the Voice Mail Administrator's mailbox and menu.
Say "Broadcast Message" or press
Record the message.
If you exceed the maximum allotted time for message length, a prompt will notify you
and allow you to re-record the message or send it.
If voice mail is full, a message will notify you that it cannot accept the message. Hang
up and try again later.
When you have completed the message, press
• Say "Replay" or press
• Say "Append" or press
• Say "Erase" or press
• Say "Accept" or press
You must use the Accept option for the message to be sent. When
NOTE
you hang up, the message is canceled.
Record the name of a standard mailbox user, extension ID user, or Group List
Record a primary and alternate mailbox greeting
again to accept the name.
#
to replay the name you just recorded.
1
to add to your name.
2
to erase and re-record your name.
3
.
#
to send a broadcast message.
1
for the following options:
#
to replay the message.
1
to add to the message.
2
to erase and re-record the message.
3
to accept the message.
#
Recording a Broadcast Messages