Em Directories - Inter-Tel CS-5200 Administrator's Manual

INTER-TEL
4.

EM Directories

Directories contain a list of extensions or mailboxes and the names programmed for them. The
following directories can be enabled (or disabled) in the system:
•
•
The directory function is accessible to all incoming callers and voice mail subscribers. The
directory is built automatically through the voice mail subscribers and extensions. Recorded
names are added to the directories when the mailbox or extension ID owner has initialized the
name. The directory also includes extensions that do not have a voice mailbox, if the extension
is programmed with an Extension ID. If the mailbox or ID is not initialized, the directory will
include only the mailbox number or extension ID number.
The ASR feature allows callers to search the directory and make calls to endpoints more effi-
ciently. If ASR is disabled, callers must use their dialpad to spell the name of the endpoint user,
department, or group that they were searching for. When ASR is enabled, callers can search the
directory by saying the name of the endpoint user and the directory will search and locate a
match.
Private Numbers: Individual mailboxes and extension IDs can be programmed as "Private" in
DB Studio. A Private number is included in the directory and can be dialed by a caller who
knows the number, but the associated mailbox and extension number information are not avail-
able to the caller; only the name is played.
Unlisted Numbers: Mailboxes and extension IDs can also be programmed as "Unlisted." That
means that the number will not be included in the directory but can be dialed if the caller
knows the extension number.
Directory Access: Callers can access the directory in the following ways:
•
•
If a directory is disabled or empty because no names are recorded for any of the system's mail-
boxes and extension IDs, callers will not hear the prompt that allows access to the directory. If
EM Directories
®
CS-5200/5400 ADMINISTRATOR GUIDE, ISSUE 1.1 – August 2005
The Voice Mail application will play the selected name. Do one of the following:
•
Say "Accept" or press
•
Say "Previous" or press
•
Say "More" or press
allowed).
•
Say "Next" or press
3
•
Say "New" or press
4
•
Say "Cancel" or press
The Mailbox Directory is a list of mailbox subscribers, their recorded names, and
mailbox numbers.
The Automated Attendant Directory is a list of all mailbox subscribers and extension
ID owners and their recorded names.
NOTE Group Lists are not included in either type of EM directory.
From the voice mail or Automated Attendant main menu:
— EITHER, say "Directory"
— OR, press
#
— OR, press the DIRECTORY
From a Call Routing Announcement application, say or press the digit assigned through
Digit Translation for directory access. For a detailed explanation of digit translation,
refer to page 266.
to accept a name.
#
to hear the previous name in the directory.
1
to hear additional information for the selected name (if
2
to hear the next name in the directory.
and say or spell a new name to search for a different name.
to exit the directory.
menu button
Voice Processing Features
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