Voice Mail Flowchart - Inter-Tel CS-5200 Administrator's Manual

Voice Mail Flowchart

NOTE:
At any menu level, you can say "Cancel" or press
"Accept" or press to accept.
#
ACCESSING THE SYSTEM
ADMINISTRATOR'S MAILBOX
• EITHER, Press the MSG button to
respond to a message from voice
mail.
OR, Call the voice mail extension
number, say "Login" or press
and say or enter your mailbox
number.
• Enter your password (press
9
• Say or press to access adminis-
trator features.
Enter Mailbox Number
or Extension ID
PERSONAL OPTIONS
Record "Greeting"
"Primary" Greeting
"Alternate" Greeting
"System" Greeting
(See Recording Options)
Record Directory "Name"
(See Recording Options)
Change "Password"
Change "Envelope" Settings
"Voice Mail"
"E-Mail"
"Facsimile"
Then select:
"Time, Date"
"Source"
"Length/Subj./Pages"
"All Options"
"None"
"Remote" Messaging
"Primary" Cascade
"Alternate" Cascade
"More" Options
Fax "Number"
Message "Order"
"Transfer" Method
TRANSFER METHOD
"Unannounced"
"Screened"
"Announce" Only
"Cancel"
ADMINISTRATOR MAILBOX MENU
"Broadcast Message"
"Mailbox Maintenance"
Recording "Options"
"Import Fax"
,
System Prompt "Replacement"
).
#
CREATE CUSTOM RECORDING
If existing recording plays:
"Replay"
"Append"
Enter Group Number
"Erase" and Re-Record
"Accept"
If no recording exists,
see "Making a Recording"
1
1
2
During your recording:
3
"Pause"
"Erase" and Re-record
2
"Continue"
3
After you finish:
4
EITHER, Hang up
1 OR, For options
2
3
"Replay"
"Append"
1
"Erase" and Re-record
2
"Cancel"
3
"Accept"
4
5
RECORD CUSTOM PROMPTS
5
"Replay"
1
"Replace"
2
"System"
9
"Cancel"
1
"Options"
2
5
"New" Messages
"Saved" Messages
1
Then set search order:
2 "First In"
"Last In"
3
to cancel or return to the previous menu or say
1
2
3
4
6
1
2
3
#
MAKING A RECORDING
2
3
#
#
RECORDING OPTIONS
1
2
3
#
1
3
9
#
MESSAGE ORDER
1
2
1
2
SENDING A MESSAGE
During your message:
"Pause"
"Erase" and Re-record
"Continue"
After your message:
"Replay
"Append"
"Erase"
"Accept"
Hang up to cancel
ASSIGN CUSTOM RECORDINGS
"Select" Recording
Enter Ext. Number
Enter Mode:
"Day" Mode
"Night" Mode
Enter Recording Number
If recording number exists:
Verify number
Re-enter number
IMPORT FAX DOCUMENT
If document number exists:
Replace
"Re-enter" Number
If document number does not exist:
Verify Number
"Re-enter" Number
REMOTE MESSAGING
Program Cascade "Level"
Enter cascade level number, then:
"Change"
Enter "Personal" #
Enter "Pager" #
Enter "Time" of Day
Set "Days" of Week
Monday-Friday
All Days
Individual Days 1-7
Select Message "Category"
All Messages
Priority Messages
2
3
#
1
2
3
#
2
1
2
#
#
3
#
3
1
1
2
3
2
3
1
2
3
4
1
2