Scan To Mailbox; Information Checklist; Enable Scan To Mailbox - Xerox ColorQube 9201 System Administrator Manual

Scan to Mailbox

The Scan to Mailbox feature is supported through the Workflow Scanning option. This feature provides
the ability to scan to mailboxes in the device and then retrieve documents from the device using a web
browser. This provides a convenient Workflow scanning feature for customers who do not wish to
purchase and configure a separate networked server.
You can save the scanned documents either to the default folder, other public folders or to a private
mailbox folder.

Information Checklist

Before starting the procedure, please ensure the following items are available or have been performed:
• Ensure the device is fully functioning on the network prior to installation.
• Ensure Workflow Scanning is enabled on the device.
• Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional.
• Print a Configuration Report to verify that Workflow scanning (Scan to File) is enabled on the
device:
a. Press the <Machine Status> button.
b. Touch the [Machine Information] tab.
c. Touch [Information Pages].
Touch [Configuration Report].
d.
e. Touch [Print], then touch [Close].
Check under the Services heading to verify Workflow Scanning enablement.

Enable Scan to Mailbox

1. At your workstation, open the web browser and enter the IP address of the device in the Address
bar, and press [Enter].
2. Click the [Properties] tab.
3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111],
and click on the [Login] button.
4. Click on the [Services] link.
5. Click on the [Scan to Mailbox] link.
6. Select [Enablement] from the directory tree.
7. In the Feature Enablement area, check the following checkboxes:
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