Xerox ColorQube 9201 System Administrator Manual page 218

Scan to Mailbox
Filing Options
The Filing Options area displays the document name and the format type settings.
1. In the Filing Options area, click on the [Edit] button, this will display the Filing Options page.
2. In the Filing Options area:
a. For [Document Name], enter name for the document, the default name is "DOC".
b. For File Format, select one of the following document format options:
• TIFF (.TIF) - select this for Full Color, Grayscale or Black/White documents. This option
saves each page of a multiple page document as an individual TIFF file.
• Multi-Page TIFF (.TIF) - select this for Full Color, Grayscale or Black/White documents.
This option saves the entire multi-page document as a single TIFF file.
• JPEG (.JPG) - select this for Full Color or Grayscale documents. Creates a .JPG file name
extension.
• PDF images (.PDF) - select this for Full Color, Grayscale or Black/White documents. This
option is often used when increased document portability is desired.
• PDF/A - this setting provides a mechanism for representing electronic documents in a
manner that pre-serves their visual appearance over time, independent of the tools and
systems used for creating, storing or rending the files.
• XPS images - select this for Full Color, Grayscale or Black/White documents. This option
is often used when increased document portability is desired.
Note: Some document formats result in multiple files that represent components such as the
content, layout and attributes of an image. The file extensions for these documents may include
.XSM, .DAT and .XST files.
c. If you selected either PDF images, PDF/A or XPS images, then select the following option for
[Searchable Options]:
• Image Only - if the documents scanned are images.
• Searchable - selected if the original document is composed of multiple languages then
select the main language used within the document from the drop-down menu.
3. Click on the [Apply] button to accept the changes, and return to the Personalized Settings
screen.
Report Options
The Report Options area displays the reporting options.
1. In the Report Options area, click on the [Edit] button, this will display the Report Options page.
2. In the Report Options area:
a. For Confirmation Sheet, check the [Enabled] checkbox to allow a confirmation sheet to print
at the end of each workflow job.
The Confirmation Sheet specifies the success or failure of the Workflow Scanning job.
For Job Log, check the [Enabled] checkbox to produce a job log for reporting purposes.
b.
The job log contains information about the scanned document. The Job Log can be accessed
by third party software and the Document Management Fields information retrieved and
associated with the scanned files.
210 Xerox ColorQube™ 9201/9202/9203
System Administrator Guide